Thursday, September 15, 2016

PSDS: GovSmart and Travel Updates

PSDS is pleased to announce that GovSmart, a SWaM certified minority local business, has been awarded a contract for Microsoft Surface Pro devices. VHEPC estimates an average savings of 9% by purchasing Surface Pro devices via GovSmart compared to other contract vendors.  Please note that GovSmart can be used to procure other information technology (IT) hardware, software, and services as well. Visit PSDS' website for contract information on GovSmart's entire line of IT products and services.  For additional questions, please contact Michael Warlick at or 924-8918.

New and Improved Travel Reimbursement Workbook
Changes include:

  1. Requirement added to enter number of travel days to calculate reduction in daily meal per diem on travel days.
  2. Fund type/source must be selected.  This helps streamline the review process which speeds up reimbursements.
  3. Reminder added to obtain supervisor's manager/designee's approval if employee's signature date is greater than 30 days after the travel return date.
  4. When the workbook is downloaded, there will be an expiration date of January 1, 2017, on the workbook.  This expiration date has been included to ensure that departments are using the most current workbook. 

When reimbursing guests, the meals per diem sheet will no longer be available.  Per IRS rules, guests can only be reimbursed for actual meals with itemized receipts.

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