Monday, October 22, 2018

Donation Drive at Carruthers Hall

from Mara Hilliar and Stacey Rittenhouse

UVA’s Exceptional Assistants’ Network (EAN) Fall Community Service Initiative

Beginning October 22nd and continuing through November 14th, UVA’s EAN will be collecting donations for Charlottesville’s Shelter for Help in Emergency. 

The Shelter for Help in Emergency is committed to providing a safe, supportive, confidential and respective environment in which survivors of domestic violence can seek services.

Carruthers Hall is hosting a collection box which you will find in the coffee break area right next to the UVA Finance Corner bookshelf. The Shelter’s Wish List includes:

  • Toilet Paper
  • Paper Towels
  • Tissues
  • Laundry Detergent Pods (HE only)
  • Dish Detergent
  • 13 Gallon Garbage Bags
  • Bath Towels
  • Kitchen Towels
  • Grocery Gift Cards
  • Pharmacy Gift Cards
  • CAT Bus Tickets (available at C’ville City Hall)
  • Old and/or Broken Cell Phones

If you want to donate gift cards or give cash towards gift cards, please see either Mara Hilliar or Stacey Rittenhouse.

The 2018 Commonwealth of Virginia Campaign is underway!

The CVC is an annual workplace giving opportunity for state employees to donate to nearly 1,000 charities, many of which serve the local community.

CVC runs Oct. 1 thru Dec. 20 (online ends Dec. 20).

How to give: 
  • Give online here:
  • Return your pledge card in its red envelope to Stacey Rittenhouse in the VP Finance Suite.
You can donate by cash, check, payroll deduction, credit card or stock gifts. Salaried employees may choose to give through payroll deduction. Payroll deductions begin with the first paycheck in January 2019 and end with the last paycheck in December 2019. Salaried employees may also pledge with a one-time deduction in January.  Wage employees may pledge with cash, check, credit card or stock.

Last year, UVA employees contributed $1 million, and 9 out of the top ten charities benefited the Charlottesville area. $15 million  has been raised since 1997.

For more information please visit the CVC website at

PSDS Welcomes Patrick Wood

Patrick Wood, new to PSDS.  Wood
also serves on UVA's Staff Senate and
serves as Membership Director, Co-
chair, of the Staff Senate Executive
Procurement and Supplier Diversity Services is pleased to announce that Patrick Wood, formerly of the Office of Sponsored Programs, has joined their team as a Procurement Specialist. A University of Virginia employee since 2014, Wood has also worked in Printing and Copying Services and with the Administrative Services Group in UVAFinance.

In his new role, Wood will be a buyer for catering, athletics, and hotel services.

"I'm eager to learn everything it will take to perform my new role effectively," said Wood, noting that he has a great team supporting him as he gets acclimated.

Wood is no stranger to learning new things -- he successfully transitioned to administrative work at UVA from a 16-year career in Elementary education, and is also currently halfway through attaining his Project Management Professional certificate.

Feel free to stop by and welcome Wood officially back to the UVAFinance family soon. Just don't look for him on November 6, as he'll be out of the office performing his duties as an election official (for the tenth year!).

Thursday, October 11, 2018

Microsoft Teams: Kristin Floyd's User Story

Training sessions for Office365 Teams are available now!

Efficiency in Communications, Empowered to Share

by Kristin Floyd

I am currently using Microsoft Teams to administer, track and store all of the various projects the new Strategic Procurement Group is working on in Procurement and Supplier Diversity Services.

Kristin Floyd of PSDS
This tool assists in our communications with our managers as they are able to go into the tool and review our projects at any time. It also gives us one platform to record information on our progress so that if any of our projects are interconnected, we can review their status without having to track each other down for a status update.

In addition, we are able to have a dedicated conversation board that tracks important ideas, notes, or discussions that we want to be able to search for and retrieve easily at a later date.
How many times have you thought – “but we discussed that at X-meeting already” but don’t have notes to prove it? Teams gives you a searchable Notebook to keep all your meeting notes.
Plus when we are doing research on the current manufacturing markets or reviewing strategy that other Universities used for a specific procurement we can store all that information in Teams as a Wiki or OneNote so that others in the team can see that information and share their research too.

Ultimately, Teams has made us more efficient in our sharing of information and our collaborations. It helps to empower me and those around me with information.

Check out an Office 365 training session soon!

Read more about training in this post.

Using Office 365

Office 365 is being used by more and more people across Grounds. Be proactive and learn how to use these tools for collaboration and productivity. This class will go over the basic navigation and some of the applications of Office 365. You will also see and hear how other UVAFinance professionals are already using Office 365 in their work.

The following sessions will be offered in Carr-1 &2 (register by logging into the Integrated System and then clicking the link for the session you want to attend).

Wednesday, October 10, 2018

Updates from the Carruthers Hall Green Team

Composting Available

The Carruthers Hall Green Team (CHGT) has placed compost bins in several shared spaces around finance in addition to the bin in the upstairs break area.

The additional locations are as follows:
  • Downstairs by the sink/break area
  • One within SFS
  • One back in PSDS break area
  • One by the upstairs sink area
Please only put compostable materials in the bins such as food, paper products, wooden stir sticks, tea bags and more as listed on the bin itself.

If you are unsure your compostable k-cup is 100% compostable please put it in our K-Cup Recycle Bins!

Carruthers Hall is now Green Workplace Certified!  

Thanks to the Green Team's efforts and partnership with the UVA Office off Sustainability, we are now champions of sustainable practices. 

Thank you to everyone who helped!

Changes on the Green Team

Thank you to Mariah Kier for all she has done as Greet Team Lead.  We will miss you, Mariah!

Welcome to Heather Landes of Audit, who will serve as the new Team Lead.  We also welcome Judy DiVita as our new Leadership Sponsor.  Other new members include Jennifer Meyer and Linda Ferguson of ITS, John Rodgers of OSP, and Devin Foster of FP&A.

Have any ideas for the Green Team?  Please share below!

Tuesday, October 9, 2018

Announcing a new course: Lean in Daily Work

Would you like to learn practical ways to implement Lean strategies into your daily routine? Lean in Daily Work will provide you with practical, easy-to-implement strategies to make your current processes more efficient, leaving you with more time to innovate and create. Through hands-on activities and sharing practical examples, you will gain skills to help you:

• Use the 5S strategy for organization to help with identifying and eliminating waste and continuously improving processes;
• Document how you do your work using the Standard Work approach;
• Manage work through tools such as a Kanban Board; and
• Implement time saving ideas to improve efficiency and increase productivity.

Completion of Lean Fluency is a prerequisite for this class. Two classes are currently scheduled: Wednesday, October 24, 3:00-4:30, and Monday, December 17, 10:30–12:00.

Log into Employee Self-Service and then click on this course link to enroll: Lean in Daily Work

Both Lean in Daily Work and Lean Fluency will be part of a UVAFinance Lean Certification which will be offered beginning in early 2019. In addition to these two classes, the certification will include another course, Advanced Lean, and Lean Labs, which will be focused on one specific Lean concept, approach, or tool. Completion of the certification will require successful completion of all three courses and at least 3 of the labs.

Get a head start by participating in Lean Fluency and Lean in Daily Work now!

Monday, October 8, 2018

The UVA Marketplace Registration Portal is now live!

The UVA Marketplace Registration Portal enables Procurement & Supplier Diversity Services (PSDS) to better manage the University's registration processes. More importantly, by improving our operations, we're reducing the time it takes to get a new supplier or non-supplier into the Marketplace. 

Here's what you can do:
  • Invite new suppliers to register with the University for Purchase Orders/payments
  • Register or invite new non-suppliers (research participants, honoraria recipients, individuals)
  • Request updates or add new sites for existing suppliers and non-suppliers

The UVA Marketplace Registration Portal is easy to use. We've put together a page full of information, training, and frequently asked questions to get you started:

Are you ready for Workday?

In three months, the advent of Workday will change the way we handle HR and Payroll tasks at UVA.

Workday has been on its way to us for quite a while now, and when change seems distant, it's easy for us to ignore its impending arrival. . . but go live is now on the horizon, and the Ufirst team has you covered with helpful information on their website and blog.

Information on the rollout, training, fun videos and key dates can all be found on the Ufirst site here:

New on Finance Matters for your listening pleasure

A plethora of new episodes of Finance Matters is available via the links below or on iTunes.  

                  Part One
                  Part Two


Teaser alert:  we've got a ton of new content scheduled for the upcoming weeks.  Watch for the following: 
  • What we learn from making with mistakes, featuring Lynne Schwar 
  • Cross-functional Teams, with guests Shannon Wampler and Joshua Breeden
  • Vulnerability as a Manager, featuring Sarah Doran

Got a great idea for a podcast?  Email Patty or Brandi!

Payroll Employees + Hours of testing = Correct pay when Workday goes live!

Click the image for a larger view

UVAFinance is working hard to make sure everyone gets paid correctly when Workday goes live.  This infographic breaks down the time and effort that goes into moving from three separate payroll systems to one in Workday.  

Lunch & Learn: Finance Online Community

The Finance Online Community is live and ready for your questions, ideas, and thoughts about Finance Strategic Transformation.  Have you logged in and checked it out?  If you'd like a little more information about how to use it, please come to our Lunch & Learn on October 24, from 12 - 1, in Carruthers Hall, Carr-1.  

Special Ticket Offer!

Virginia Football hosts ACC rival Pitt on Friday, Nov. 2 at Scott Stadium. Kickoff set for 7:30 p.m. Join us for University Night as we will honor the accomplishments and contributions of University faculty, staff, and students throughout the game!

UVA faculty and staff can save up to 58% on tickets for this game through the special link below. Go Hoos!


Sunday, October 7, 2018

Hoos Seen This?

Cool stuff around the University that you might've missed

In October 2018, UVA will host a pan-University Bicentennial Sustainability Leadership Summit to showcase the breadth of UVA’s interdisciplinary work in the multi-faceted realm of sustainability, and to collaboratively envision UVA’s longer-term role as a global sustainability leader. We invite you to join fellow alumni, students, faculty, and staff to commemorate our history and to share your voice in continuing and developing next steps for UVA’s leadership role in a sustainable future.  Check out the schedule and register here: