Thursday, June 4, 2020
- The FDM Governance model is necessary to create and maintain a consistent structure of the data elements and segments of the chart of accounts that will service the needs of ALL UVA constituents.
- The clarifications and decisions made will aid in facilitating more consistent usage of accounting and reporting standards across the enterprise and would be independent of the accounting system.
- This working group will leverage local finance and administrative expertise and knowledge in representing both financial and non-financial stakeholders, expanding and maturing as the FDM model unfolds and is deployed.
- The FDM Governance Working Group has been tasked with the creation of a fully operational Governance structure that will ultimately provide the appropriate oversight and governance as it relates to the Workday Foundational Data Model (FDM).
An update from Nicole Ferretti, FST Financial Lead
To date, we have had 46 architect sessions, spanning a total of 12 functional areas. That sounds like a lot of work, done – but it’s only a start! The architect sessions are not final decisions in the iterative process that is configuration and prototype.
Now that formal architect sessions are over, another job is beginning: we have lots of decisions to make at this point, regarding process flows, notifications, integrations, security, and more. These decisions will require feedback from senior leadership, stakeholders, and focus groups. The recommendations made by these groups will shape the configuration workbooks.
What’s a configuration workbook? It's this week's Workday Word, to start with. Click here for more info.
Essentially, the Configuration Workbook functions as a blueprint for the tenant (UVA’s instance of Workday Financials). Once that blueprint is in place, we transition into configuration and prototyping. We’ll build the first configuration, then meet with end-users. Their feedback will be used to build a second version of the tenant, and then we’ll pull end-users together again for feedback. If time allows, we may even be able to add a third build into this process!
The feedback will be gathered from those who are touched by the processes. With their guidance, we will refine the tenant again and again to produce the most serviceable instance of Workday Financials for UVA. Where the architect sessions were fairly preliminary, these testing and prototype sessions will be heavily interactive, featuring our data.
Let us know if you have any questions or comments: Hop on over to the Online Community for a quick visual on how this process will take shape, and join in the discussion!
An update from Jenn Glassman, Director of Procurement & Supplier Diversity Services
The team has several key decisions to make about each substream within Spend.
As we are preparing to move to a new financial system, we see this as a great opportunity to step back and ask ourselves how to preserve what’s working well today while improving functions and processes that have more pain points. Questions we have been asking ourselves:
- What is the relationship between the Marketplace and Workday for catalog shopping and requisitioning?
- How will requisition and expense report approval routing flow?
- Should we opt for a single “front door” for both catalog and non-catalog purchases?
- How can we restructure receiving requirements to minimize the administrative burden involved with receipts and packing slips?
- How can we improve the Supplier registration experience?
We’ve also realized that we need to establish a Spend Workstream Focus Group comprised of various school and unit representatives who we can soundboard process and strategy ideas with, as well as gauge impact. We’re working to identify members of this small focus group in the next 2-3 weeks.
We will keep you updated and welcome your feedback.
- Recommend: To kick off the process, someone recommends that a decision be made. This person or group will identify options to share with others involved in the process and do the appropriate research, seeking input (the I), to contribute to an informed decision.
- Agree: After a recommendation made, a person or people must agree to proceed with the process. If they disagree, more input may be required to revise the recommendation or the process may be discontinued.
- Perform: After a decision is made, a group of people implement it. This group often includes some of those who provided input earlier in the process.
- Input: Important stakeholders contribute to the process by providing input. Their feedback may be solicited at one or more points in the process.
- Decide: A person (or people) ultimately make the decision.
Wednesday, June 3, 2020
What if I told you there was a secret to happiness? Would you want to follow it?
During this engaging session, we will watch Shawn Anchor’s “The Happy Secret To Better Work” and discuss how we can improve every single business outcome with the happiness advantage and how we can apply this to leadership at UVA.
Date: June 11, 2020 |10 – 11 a.m.
Hosted by Kate Belliveau & Moderated by Rose Markey via Zoom
Click HERE for more info and to register.
The Zoom link and session materials will be emailed prior to the session.