Tuesday, January 22, 2019

FST: What's next as 2019 begins

This post is a condensed version of "FST 2019 New Year Update" by James Gorman. Visit the Online Finance Community to read Gorman's entire post.
FST Accomplishments

We crossed a few key hurdles in 2018's Finance Strategic Transformation Phase 1 Planning Stage.

Our biggest accomplishment is that we completed the current state review. Approximately 150 people from across UVA participated in a variety of workshops focused on gathering insight on our current processes, top areas for improvement, and a vision for how Finance should work in the future.

Part of this process included gathering the unique functional requirements that we would need from a financial system in order to serve our needs, and comparing those requirements with the capabilities of Workday Financials.

You can see the results from our workshops and associated activities in the Finance Online Community: 

Consolidated Requirements

Looking Ahead

Phase 1, the Assessment and Planning Phase, is on track to finish by the end of March.

During this time, we're planning to take the information we have gathered and develop a transformation roadmap that lays out the recommended path for Finance Strategic Transformation. We'll also prepare a Total Cost of Ownership for both the near and long term.

We will also pull a number of university leaders together for a Vision and Goals Alignment workshop. Before this workshop, we will survey and interview leaders from the schools, colleges, and units, then get this group together with a facilitator to solidify the group's aims and commitment to making the vision a reality.

Budgeting and Planning Pilots
During the summer of 2019, the College of Arts & Sciences and the Curry School of Education will do a pilot of Adaptive Insights, a budgeting and planning application that was recently acquired by Workday. As the School of Medicine has already implemented Anaplan, we will have solid experiences to compare and contrast between the applications to inform decisions for all of UVA. Watch for more on this!

Thank you to all who have contributed to Phase 1 -- we look forward to a continued partnership with you!

Thursday, January 17, 2019

Introducing the UVAFinance Book Nook


UVAFinance team members are welcome to check out professional and personal development books from the UVAFinance book nook. Suggested by UVAFinance team members, these books represent a variety of topics such as leadership, time management, dealing with change, the power of privilege in society, organizational skills, and more.
Only books with "Property of UVAFinance"
stamped inside the cover need to be
checked out on the clipboard

The Book Nook rules are:
  • Check out one book at a time. 
  • Don't remove a book from the cafe area without properly checking it out (it will only take you a few seconds to fill out the checkout sheet near the bookshelf).
  • Books may be checked out for two weeks at a time. After that, if you need more time, just renew it by checking it out again.
  • Book checkout is reserved for UVAFinance employees, but anyone is free to enjoy the books in the cafe area.
We hope you enjoy the books assembled for your reading pleasure -- we're always interested in further suggestions, too! If you have suggestions or would like to donate a book to the Book Nook, please contact Brandi Van Ormer, bv8h@virginia.edu or Patty Marbury, pam5w@virginia.edu.

Roses are green

UVA Recycling’s Reusable Office Supply Exchange (ROSE) Program stocks a number of office products from across Grounds that are gently or never before used. 
In the interest of reducing purchases and reusing materials, all items are offered for free to UVA staff, faculty, students and community members. ROSE has an abundance of binders, hanging folders, and desk organizers; please call ahead if you’re looking for something specific. 

The warehouse is conveniently located near the intersection of McCormick and Alderman and open M-F from 8am-3pm. Call 434-982-5050 or email Sarah Smith with any questions!

Wednesday, January 16, 2019

Update on LD data issue

Position and assignment updates impacting pay for the academic division biweekly pay period ending January 6, 2019, should now be available in the LD module.

Please review your LD schedules for the pay period ending January 6 and make any necessary adjustments by close of business on Friday, January 18. As you review, pay special attention to individuals receiving Goal Pays ("Period Activity Pay" in Workday). The GA/GL will be updated on Monday, January 21, with data reflected in UBI by Tuesday, January 22.

Note: Please access this resource on the FOC website for instructions on the new report available in the LD module that shows active assignments for an individual (navigate to the section entitled "View UV LD Assignment Crosswalk Report for LD Schedules").

If changes you previously processed in Oracle or Workday are not reflected in the LD module, or if you are not able to access other information you need to perform your work, please contact the HR Solution Center at askhr@virginia.edu or 434-243-3344.

Updates impacting the academic biweekly pay period ending January 20, 2019, as well as future-dated actions are also in process and are expected to be complete by January 20.

New on Finance Matters: Bridging the Generation Gap in the Workplace

Lisa Harris, Senior Learning and Development Consultant with UVA's Talent Development unit, joins Patty and Brandi to talk about how members of our multigenerational workforce can learn from one another and find common ground and strength in their differences. 

Soon we'll have five generations in our workplace -- now is the time to embrace age diversity!

Resources Mentioned:

A breakdown of generations in the workplace:

https://www.lindseypollak.com/different-generations-workplace-definitive-guide/

http://www.wmfc.org/uploads/GenerationalDifferencesChart.pdf

http://www.pewresearch.org/fact-tank/2018/03/16/how-millennials-compare-with-their-grandparents/#!17

Talent Development at UVA, "Bridging the Generation Gap" classes: https://leadershipexcellence.virginia.edu/classes/academic

Lynda.com (search for generation gap or multigenerational workforce -- here's one to start with: https://www.lynda.com/Career-Development-tutorials/Communicate-bridge-generation-gap/510309/579749-4.html )

More info on multigenerational workforce issues: https://www.shrm.org/resourcesandtools/tools-and-samples/exreq/pages/details.aspx?erid=892

UVAFinance Personal Wellness Expo



UVAFinance team members are invited to a Personal Wellness Expo on February 19, from 1:30 - 3:30 PM, in Carr-1 & 2.  The Expo will feature a variety of wellness topics presented from groups on Grounds.  Make plans to join us now -- we'll be sharing lots more information soon on this event!

There's an app for that!

Sometimes all you can hope for on a really busy day is a few minutes between meetings to catch up with your day-to-day tasks.

For those of you who find yourselves on the run and away from your desks, may we recommend two apps you may like?

Jive Daily


If you're a member of the UBI Online Community and/or the UVAFinance Online Community, you can stay connected via Jive Daily.  Download the app to access and respond to the conversations, questions, and ideas your coworkers are having about topics you care about.


Workday


Keep up with employee time, monitor your leave balances, and more with the Workday app.  It's just as intuitive as the desktop version and allows you to attend to housekeeping duties with a tap here and a tap there.





Both apps are free and available for iOS or Android. 

Monday, January 14, 2019

Park in the Upper North Lot? Use the Stairs, please!

When making your way down the hill from your parking spot, please use the stairs between the upper and lower north lots. Choosing the stairs may (or may not, depending on your spot) add a few steps to your day, but it will definitely keep you safer than walking down the hill.

Click the image for a larger view.

Questions or concerns?  Contact Judy DiVita.  

Friday, January 11, 2019

LD data issue in Workday

We have discovered that the "catchup" data after the November 30 cutover from Oracle has not completely loaded. New assignments created in Workday have not pushed correctly to Oracle so you may not see assignments you would expect to see in LD.

The Enterprise Application team will be working to fix this today and over the weekend, and we expect that by early next week, all data should be updated and correct.

Watch for an email next week with an update on this situation.

Thank you for your patience during this time of transition. If you have any questions, please email foc-training@virginia.edu 


Monday, January 7, 2019

Financial Report 2017-18 Available NOW


Fiscal year 2017-18 was a year of transition for UVA, with opportunities to reflect on the past, to make a difference in the present, and to honor the promise of the future at the beginning of UVA's third century.

To see the FY 2017-18 Financial Report in its entirety, click here:  http://www.virginia.edu/financialreport/