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Configuration & Prototype is on the horizon!
As we move closer to configuration and prototype, everyone’s getting more excited – the team, because they’re building out something that we’ve all worked together on for so long, and the future users of Workday Financials all across UVA, because they will finally get to SEE something they’ve been looking forward to for years!
During configuration and prototype, stakeholders (that’s you if you’re reading this) will see how Workday Financials will work, with preliminary design decisions implemented. The team has taken all your feedback throughout the planning and architect phases, and they’re building the tenant and loading UVA data into it. Then, as James Gorman says, we’ll “roll back the curtain” and do some guided tours.
At the same time the guided tours are going on, the FDM team will be working on the FDM Mapping tool that they’ll then roll out to schools and units in the early spring. This will allow users to make sure the mapping from the chart of accounts we have now to the new FDM is working correctly. That process will go on throughout the rest of the project. Just a reminder, a preliminary FDM structure is complete, but this still needs to be tested.
We’re entering into a season of continual adjustment – building pieces, showing them to users and getting feedback, taking those suggestions and modifying the tenant, and so on. Actual end to end testing will also be part of this process as we move closer to go live.
Advisory Group becomes Change Leaders
To support this phase of the project, the project team is leaning into the partnership we have with our Advisory Group in order to make sure all schools and units have the information they need and have a way to share their feedback. In this new phase of the project, advisory group members are spinning up as change leaders to engage colleagues in their areas, with the support of an FST team change partner. Your Advisory Group member slash change leader will be your go-to for all things FST in terms of getting information to you and sharing your feedback.
The Advisory Group has been pivotal to the FST project since the beginning stages, and we’re really grateful for their partnership in this area.
TSM & PaymentWorks
The FST team has recommended transitioning from Jaggaer Total Supplier Management to PaymentWorks, prior to Workday Financials going live. Benefits of this switch include tailored user experience for individual payees, improved invite experience for departments, and much-needed fraud protection. We’ll keep you updated on this decision as the team works out the kinks – we’re still sussing out all of the particulars before the decision is finalized.
Resources for You on the FST website
The FST website content continues to grow and be updated. We’re keeping the Decision log updated, as well as listing out the upcoming decisions. We’re also updating the Workday Wordsdictionary with new terms.
The team is also developing a resource page called the Information Station on the FST site that will allow our stakeholders to easily get up to date on the areas they’re concerned about. For instance, if you wanted to know about the FDM because you’re thinking about those mapping sessions coming up in the spring, the Info Station lays out all the resources from our coms streams that will be most helpful to you: the blog articles you should read, the community spaces you should follow, and the slides you should view, etc. etc. This portion of the website will be continually updated, like all of our resources are, so check back frequently as new things are added. And don’t be afraid to suggest topics or “learning paths” for us to map out.