From Melody's Desk: September 18

What a great day for Day of Caring yesterday!!
Thanks so much to everyone who participated… this is one of my favorite
activities at U.Va. Not only does it exemplify the public service spirit of
being a part of U.Va., but I always gain so much from the day. Aside from tired
muscles and perhaps a sunburn, I enjoy stepping away from my desk to spend time
with my colleagues working to solve a different sort of problem, while having
fun and getting to know them better. Not to mention how refreshed I return to
work after taking a mental break from meetings, emails, and the daily norm. I
hope that those of you who participated also feel these intangible benefits.

I had a great time visiting those of you who
spent the day at the SPCA – trimming bushes, spreading mulch, and pruning
briars from the dog walking paths – and at Scottsville Elementary School –
sanding and refinishing picnic tables and painting “traffic lanes” for the
children rushing from the school building to the playground. 

I hope that at future Day of Caring events, we
can continue to increase the number of participants to expand the impact to our
community and to ourselves.  Enjoy these
pictures from the day…

Melody

Update from Managerial Reporting

Phew….Am I right? Seems like yesterday managerial reporting
was kicking off the summer and here we are soundly into fall. Our orange data
and process improvement teams have been analyzing, we’ve continued the forward
movement with the Hyperion (HPCM) project, and we’ve continued to expand our
team.

Orange Data and
Process Improvement Teams

The
orange teams have spent the summer tirelessly doing analysis of the current
environment, talking to users, and envisioning the future. Their work
culminated in a list of recommended scope and future improvements.   On
September 4^th, we had over 50 orange team members come together for
a half day sessions to collaboratively discuss and work on initial prioritization
of recommendations.  Once prioritization
is complete, teams will work on implementation. We look forward to this new
phase!

Hyperion Tool

The summer was a whirlwind on the Hyperion front we moved
through the development, QA, and production environment. The real BIG news, though, is that this week serves as the official launch!  We have rolled the tool out to a small group of users, and we will be completing user training through early October.

More People, More
Fun!

We’re a little sad that our summer interns left us in early
August but were able to recover with the addition of new Reporting and
Budgeting Analyst Jennifer Hale. 
Jennifer comes to us from GE. She will be partnering and
co-located within the University Budget Office, providing analytical
expertise and leadership in developing reporting and budgeting improvements as
part of the managerial reporting project scope. Since arriving in early
August her efforts have been focused primarily in supporting the team and
project in translating the budget into UFM terms. Many of you have
already met Jennifer, but I hope you’ll join me giving her a big “happy you’re
here, you’re awesome” welcome! 

We also have a great position open. The Data Stewardship Lead will manage the complex current state
business process mapping and assessment for university wide data stewardship in
support of improvements in the overall management of the availability,
usability, and integrity of decision support information across grounds. This
position requires a depth of technical acumen, leadership in financial
operational data analysis along with the ability to work cross functionally
within the University community, the core project team and engage with external
professionals where applicable to support the common understanding of the data definitions
within the reporting environment.  Check out the job posting at Jobs@

Goal Setting

Last
fall, Bryan Garey from UHR led the Finance supervisors in a series of exercises
to develop a set of consistent division-wide definitions related to the performance
evaluation process. I believe this was helpful for all of us to consider how to
be more consistent throughout the organization in our conversations and
evaluations around performance. One take-away I heard from that process is that
employees – whether developing their own goals or reviewing, in the role of
supervisor, the goals of the employees – would appreciate a training session on
how to develop good, strong, and measurable goals. I know that I often struggle
balancing project-based SMART goals and with goals and expectations
related to normal work responsibilities.

I
have asked Christina Landes and Lindsey Reese, of UHR’s Center for Leadership Excellence, to develop custom
Goals Setting sessions for Finance employees that will be held over the next
two months. Through these small sessions, each of us should walk away with a
better understanding of how to develop an effective goal, how goals and
competencies work individually and together, and with at least one goal drafted
for the 2015 performance management cycle. Christina and Lindsey will also
tailor a session specifically for supervisors so we can better understand how
to work with an employee through the stages of drafting, developing, and
finalizing effective goals in a manner that will help employees develop and
progress. 

You should have received an Outlook calendar invitation from
Stacey Rittenhouse to one of these goal-setting sessions. If you have not,
please let me or your supervisor know.  I
hope that you find these sessions beneficial.  As a reminder to all, I have reproduced our Finance area performance rating definitions below.

Melody

From Melody's Desk: September 18

What a great day for Day of Caring yesterday!! Thanks so much to everyone who participated… this is one of my favorite activities at U.Va. Not only does it exemplify the public service spirit of being a part of U.Va., but I always gain so much from the day. Aside from tired muscles and perhaps a sunburn, I enjoy stepping away from my desk to spend time with my colleagues working to solve a different sort of problem, while having fun and getting to know them better. Not to mention how refreshed I return to work after taking a mental break from meetings, emails, and the daily norm. I hope that those of you who participated also feel these intangible benefits.

I had a great time visiting those of you who spent the day at the SPCA – trimming bushes, spreading mulch, and pruning briars from the dog walking paths – and at Scottsville Elementary School – sanding and refinishing picnic tables and painting “traffic lanes” for the children rushing from the school building to the playground. 

I hope that at future Day of Caring events, we can continue to increase the number of participants to expand the impact to our community and to ourselves.  Enjoy these pictures from the day…

Melody

Update from Managerial Reporting

Phew….Am I right? Seems like yesterday managerial reporting was kicking off the summer and here we are soundly into fall. Our orange data and process improvement teams have been analyzing, we’ve continued the forward movement with the Hyperion (HPCM) project, and we’ve continued to expand our team.

Orange Data and Process Improvement Teams

The orange teams have spent the summer tirelessly doing analysis of the current environment, talking to users, and envisioning the future. Their work culminated in a list of recommended scope and future improvements.   On September 4^th, we had over 50 orange team members come together for a half day sessions to collaboratively discuss and work on initial prioritization of recommendations.  Once prioritization is complete, teams will work on implementation. We look forward to this new phase!

Hyperion Tool

The summer was a whirlwind on the Hyperion front we moved through the development, QA, and production environment. The real BIG news, though, is that this week serves as the official launch!  We have rolled the tool out to a small group of users, and we will be completing user training through early October.

More People, More Fun!

We’re a little sad that our summer interns left us in early August but were able to recover with the addition of new Reporting and Budgeting Analyst Jennifer Hale.  Jennifer comes to us from GE. She will be partnering and co-located within the University Budget Office, providing analytical expertise and leadership in developing reporting and budgeting improvements as part of the managerial reporting project scope. Since arriving in early August her efforts have been focused primarily in supporting the team and project in translating the budget into UFM terms. Many of you have already met Jennifer, but I hope you’ll join me giving her a big “happy you’re here, you’re awesome” welcome! 

We also have a great position open. The Data Stewardship Lead will manage the complex current state business process mapping and assessment for university wide data stewardship in support of improvements in the overall management of the availability, usability, and integrity of decision support information across grounds. This position requires a depth of technical acumen, leadership in financial operational data analysis along with the ability to work cross functionally within the University community, the core project team and engage with external professionals where applicable to support the common understanding of the data definitions within the reporting environment.  Check out the job posting at Jobs@

Goal Setting

Last fall, Bryan Garey from UHR led the Finance supervisors in a series of exercises to develop a set of consistent division-wide definitions related to the performance evaluation process. I believe this was helpful for all of us to consider how to be more consistent throughout the organization in our conversations and evaluations around performance. One take-away I heard from that process is that employees – whether developing their own goals or reviewing, in the role of supervisor, the goals of the employees – would appreciate a training session on how to develop good, strong, and measurable goals. I know that I often struggle balancing project-based SMART goals and with goals and expectations related to normal work responsibilities.

I have asked Christina Landes and Lindsey Reese, of UHR’s Center for Leadership Excellence, to develop custom Goals Setting sessions for Finance employees that will be held over the next two months. Through these small sessions, each of us should walk away with a better understanding of how to develop an effective goal, how goals and competencies work individually and together, and with at least one goal drafted for the 2015 performance management cycle. Christina and Lindsey will also tailor a session specifically for supervisors so we can better understand how to work with an employee through the stages of drafting, developing, and finalizing effective goals in a manner that will help employees develop and progress. 

You should have received an Outlook calendar invitation from Stacey Rittenhouse to one of these goal-setting sessions. If you have not, please let me or your supervisor know.  I hope that you find these sessions beneficial.  As a reminder to all, I have reproduced our Finance area performance rating definitions below.

Melody