Friday, February 1, 2019

Easy, fast, secure: DocuSign

A culture of continuous improvement looks for ways to make things simpler, smarter, and more streamlined. The latest example of continuous improvement in UVAFinance is the adoption of DocuSign, software that facilitates the sharing and signing of documents in a secure, online environment.

DocuSign was put in use by UVA Human Resources as part of the Ufirst project. Once UVAFinance became aware of the DocuSign enterprise license, they were excited to learn more.

Now, the DocuSign project, managed by Brenda Nalley of UVAFinance and Rachel Sligar of Enterprise Applications is underway to ensure UVAFinance uses DocuSign in an effective and compliant way.

"Besides the fact that there's no paper, no faxing, and no mailing, DocuSign also ensures that everything is secure, legal, and transparent, with a complete audit trail," says Nalley.

Plus, DocuSign is easy to use. Here's how it works: you simply upload your document (Word, PDF, or any other common format), indicate who needs to sign, in what order, and where, and then DocuSign sends an email to each recipient indicating where and when they can sign. The process is managed by the software, and once the document is complete, it can be stored securely on UVA’s server.

Ruth Parcells demonstrates the ease
of using DocuSign.
Ruth Parcells of Financial Reporting and Operations has been using DocuSign since late last year, and she has nothing but good things to say: "DocuSign has reduced to minutes what used to take weeks or months of work."

If you're interested in using DocuSign, contact Brenda Nalley.

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