Workday Expense Cleanup Project: Expense Reports

Expense Reports will be cleaned up quarterly

Starting mid-November, the beginning of a quarterly cleanup of expense reports will take place as part of the Workday Expense Cleanup Project.

At the end of October, Workday Expense Owners with expense reports in "draft" status (before August 17) were asked to complete and submit any needed reports. These reports were only for reimbursement requests, as Travel & Expense routinely follows up on aged T&E card transactions. 

On November 15, any expense report in "draft" status older than 90 days (with a create date before August 17) will be canceled. Any "draft" expense reports created before August 17 that need to be completed should be submitted by November 14 to avoid being canceled. Moving forward, T&E will complete a similar quarterly cleanup process.  

Use the Find Expense Report in Workday to see your reports in progress (you can also filter it by cost center hierarchy, if you handle expense reports for others).

As always, reach out to the T&E Team via askfinance@virginia.edu with questions.  We're happy to help!