Grant End Date Restrictions End for Allocating Payroll Costing

Great news from OSP!

Contributed by Erika Priddy

The Office of Sponsored Programs, in collaboration with Central Finance, continues to investigate ways to help streamline payroll processing in Workday. As part of this effort, we have successfully tested removing the grant end date restrictions while allocating payroll costing. 

Starting immediately, payroll costing allocations involving grants will no longer require an end date. Payroll Costing Managers and Specialists will have the option to leave payroll costing allocation end date blank or choose to add an end date beyond a grant end date. We confirmed via testing that when payroll processes with a budget date beyond the grant end date, the payroll transaction for the lines affected will instead post on the suspense account which is the default worktag associated with the worker’s position.  Payroll Obligations will continue until the grant end date or the current Fiscal Year =1 (whichever is sooner).

Please note that costing allocations involving a grant for Job Management positions (i.e., Faculty Wage, GRA, etc.) will continue to require an end date. If you have any questions about this update, please contact osp-postawardcompliance@virginia.edu.