Monday, March 10, 2025

Registration is Open for 2025 Spring FOCUS

Exciting news: registration for the Spring 2025 FOCUS Conference is officially open! This year’s event will be hosted by the University of Virginia from May 20–22, 2025, bringing together finance professionals for an engaging and informative experience.

What to Expect at FOCUS 2025

The FOCUS Conference is designed to provide essential updates, professional development, and networking opportunities for finance professionals. The event will include:

  • In-person sessions featuring expert speakers and industry insights
  • CPE credit opportunities (for in-person attendees only)
  • The VSCPA Ethics Course, AI Ethics 2025, available for an additional $60 fee on May 20, from 3–5 PM
  • A mix of interactive discussions, training, and networking events

Logistics & Accommodations

💲 Cost to attend in person: $350
🏨 Hotel accommodations: The Omni Charlottesville Hotel, $199/night
📅 Hotel reservation deadline: April 21, 2025, at 5:00 PM
📍 Book your stay: Omni Hotel Reservation

Important Notes for Attendees

After registering, you’ll receive an email prompting you to download the Whova App—our official event platform. This will help verify your registration details before we load your information into the system. If you do not receive this email, please contact Jonathan Duff at duffwj@vt.edu.

FOCUS Online Registration opens on May 5, 2025. The cost for virtual attendance is $50; however, online participation does not qualify for CPE credits.

Need Assistance?

Contact us at askfinance@virginia.edu; we'll be happy to help!

Join us for an enriching conference experience—register today and spread the word with your colleagues!

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Friday, March 7, 2025

Tech Tips from our LSPs: Zoom Companion Mode

Welcome to Tech Tips, a new recurring feature on the blog! Brought to you by our talented Local Service Partners (LSPs), this series will share quick, actionable advice to help you make the most of the technology you use daily. From handy shortcuts to game-changing tools, these tips are designed to show you how tech can boost productivity and simplify your work life.

In this edition, we'll learn how to make sure remote users can hear all attendees (in-person) in Zoom Room meetings!

With Zoom Companion Mode, in-person attendees can use their laptops as a microphone to help improve sound quality for remote users. This mode is available with Zoom v 6.3.10.

1. First, make sure your Zoom App is up to date. Click your profile icon, then Check for Updates from the drop down menu. 

2. Start by selecting the Pair button, next to the Notifications icon (bell). 

3. Then, select the Connect as a companion option.

4. Now, the Companion mic is active and available to use!

That's it! Now remote users will be able to hear you from your laptop's microphone! If you need help using Zoom Companion Mode, please reach out to our LSP Team at finhelp@virginia.edu.

For a step by step demonstration on how to turn on Companion Mode, check out this video below!


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UVAFinance in Action: March 12, 2025

Shoutout to these UVAFinance leaders!
Waves of Wisdom: Empowering Women Leaders 

This week, several of our UVAFinance team members had the privilege of representing the University at the SACUBO 2025 Women's Leadership Forum in Virginia Beach! The forum, hosted by the Southern Association of College and University Business Officers (SACUBO), brought together women leaders in higher education finance to share insights, build connections, and grow as professionals. 

With the theme "Waves of Wisdom: Empowering Women Leaders," the event provided a platform for inspiring discussions on leadership, career growth, and the future of finance in higher education. We're proud to have our team engaging in these important conversations and bringing back new ideas to strengthen our work at UVA. In picture from left to right: Katie Walker, Lorrie Jean, Olga Weider, Tracey Marcotte, Julie Richardson, and Amanda Meares. 

Stephanie McAteer (left) & Yvonne Metheny (right)
Stephanie McAteer and Yvonne Metheny's Contributions to Treasury 

Thank you to Stephanie McAteer and Yvonne Metheny for participating in Treasury's review and consideration of third-party debt management tools. Their insight into the evaluation, not only from Treasury's view but also from the perspective of Accounting and Financial Reporting, was extremely valuable and appreciated. Thank you both for helping the Treasury team continually improve Internal Bank processes and for being such collaborative partners on efforts spanning across departments! 

Congrats Mike!
Mike Hayton's ITIL 4 Foundation Certification

Congratulations to Mike Hayton, Local Support Partner Manager, for earning his ITIL 4 Foundation certification. This certification strengthens Hayton's expertise in IT and digital service delivery, equipping him with the tools to enhance efficiency, streamline operations, and contribute to a culture of continual improvement. With ITIL 4, Hayton is well-positioned to help our team navigate modern IT practices, optimize value streams, and drive innovation. Way to go, Mike! Your dedication to professional growth makes a real impact. 

Ajoni & Syd with the BEACON crew
Ajoni Wynn-Floyd & Syd Dorsey Tour of BEACON Kitchen

Recently, Ajoni Wynn-Floyd and Syd Dorsey were hosted by BEACON New Hill Development on a tour of their new shared kitchen facility. BEACON Kitchen will be hosting its ribbon cutting on April 5, 2025 from 12pm - 4 pm. Wynn-Floyd and Dorsey will be hosting a table at this event, so it's something you don't want to miss! Thank you to Ajoni and Syd for being amazing outreach partners and taking the time to interact with and support our local businesses!

Read more about BEACON Kitchen






Congrats Ann!
Ann Paxton's Transition to Service Experience & the Finance Solution Center

Ann Paxton originally started as a temporary at the front desk with UVAFinance in September of 2020, and became a regular employee in July of 2021 as a Business Services Associate. She worked with the Business Services Team under Stacey Rittenhouse until this February. Now, Paxton is beginning her work under Joey Carls as Senior Experience Associate with his Finance Solution Center team. She will be helping with cases that need more care after escalation to make sure questions are answered quickly and completely, and with attention to the root cause of the issue. She's embracing this new role as a self-proclaimed "Finance Detective." Paxton's work with Stacey's team has set her up to understand the systems UVAFinance uses, and who to turn to for expertise on cases. Dawn and Kellyn have allowed her to shadow them and have "been so helpful while I've been training!" Congratulations on this transition Ann, we know you will do great things!

Note:  If you're used to going to Ann for support on Administrative tasks, remember that our Business Services Team is here to help.  Read more on the web. 

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Changes to Workday's Global Navigation Menu

Good changes are coming!
We have an exciting new update to your Workday Menu! With the upcoming Workday Release 1 on March 17, we're getting a big improvement to the Global Navigation Menu, making it easier to find what you need.

Here's what's changing:

  • New Categories: Workday is introducing predefined categories to help organize the worklets in your menu.  The worklets you use will be organized into categories such as professional, team, personal, organization, and more.  
  • No More 20-Worklet Limit: Now, you can add as many worklets to your menu as you want! Workday will automatically sort them into the right categories for you. 

These updates make navigation smoother and give you quick access to everything you need, without worrying about a worklet limit. Log in after the update on March 17 and see the difference!



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Great News: Your Quartzy Subscription is Free for Another 3 Years!

Another 3 free years!
Quartzy, a popular program that UVA labs use for Inventory Management, has generously agreed to provide free subscriptions for the entirety of UVA for another three years.

In 2023, we negotiated two years of free subscription while other public entities pay fees, alongside a discounted rate for the years 3-5, a $250 credit for each lab, and free onsite training sessions following the punch-out implementation. Last year, we also negotiated and implemented the free shipping and handling. 

This new agreement with Quartzy provides the labs an additional three years of free subscription to their Inventory Management System, which is a significant cost-saver for UVA. The value of the subscription is $150 annually per user, and with 1,444 total users at UVA (of which approximately 1,000 are active), this results in savings of $150,000 per year, and $450,000 over the next three years! By purchasing scientific supplies from Quartzy last year, we saved about $167,000 in product cost, and $20,000 on shipping and handling fees from the negotiations. 

These covered subscriptions mean UVA users can explore all Quartzy's features and keep labs running smoothly without worrying about fees!
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Wellness Resources: March 2025

Emotional & Financial Well-Being Classes 

The above emotional and financial well-being classes are eligible for earning $25 Hoos Well rewards. You must be enrolled in a UVA Health Care Plan to ear awards. 

New WeightWatchers Benefit 

March is National Nutritional Month and Hoos Well has added a new WeightWatchers benefit for employees and spouses enrolled in a UVA Health Plan. WeightWatchers Core and Premium memberships are now available for no monthly fee

  • To access the offering, log in to the Hoos Well Portal and access it through the Benefits list. 
  • Already a WeightWatchers member? Find steps for transferring your account through the UVA/WW landing page.

Employees not on an eligible health place can receive discounted monthly rates. WeightWatchers Medical Clinic is not included in this benefit. 

Take a Health Assessment 

Take the Health Assessment through the Hoos Well Portal and you'll earn $100 in rewards while gaining valuable and actionable insight into your current state of health!

Click here to take the assessment (if you already have a Hoos Well Portal account).

Don't have a Hoos Well Portal account? Find more info and create an account here.

Next Steps Consult 

Once you've completed your Health Assessment in the Hoos Well Portal, you can schedule a Next Steps Consult and earn $25 in rewards. A Next Steps Consult offers: 

  • A 15 minute call with a health guide 
  • Help understanding the results of your health assessment 
  • Help finding programs and activities that fit your specific needs

You must have a Hoos Well Portal account to participate. 

Virtual Offerings (ongoing)

  • Hoos Well Virtual Resources:
    • Suite of virtual resources to help you remain physically and emotionally well during the extraordinary challenges. 
  • UVA Rec Virtual Recreation:
    • Range of quality programs, services, and venues that support all dimensions of wellness through sport, fitness, and recreation. (Also, in-person classes).
  • FEAP Virtual Resources:
    • Collection of resources to support mental and emotional wellness 
  • WW (WeightWatchers):
    • Digital subscriptions and workshops are available at a discounted price. You must also be eligible for 50% reimbursement. 
  • eM Life:
    • Online mindfulness platform to promote health, happiness, stress management, and self-care. 
  • UVA Walking Paths (not virtual)
    • Interactive walking paths throughout the university. Use the interactive map on your smart phone or print a PDF. 

Warm Up with some Hearty Stew

Before the winter bids us farewell, why not try a new stew recipe to warm you up on a cold day? Stews can often be prepared in just one pot, making for easier clean up. And, they can be packed with all kinds of nutritious goodies, like beans, rice, potatoes, and other veggies, plus plenty of flavorful seasonings. Here are a few to try: Moroccan Bean Stew, Thai Vegetable Stew, and Hearty Lentil Stew

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Thursday, March 6, 2025

March 27 Lunch & Learn: Spring into Sustainable Gardening

Sign up today!
UVA employees are invited to join a Lunch and Learn from 12-1 pm, where we will be joined by Fiona Flynn, UVA's Morven Kitchen Garden Manager. Enjoy a catered lunch while learning sustainable gardening tips to prepare your own garden for spring! Participants will receive seeds to take home to start growing their own edible plants.

Event Details

  • Thursday, March 27, 12:00 - 1:00 pm 
    • Newcomb Hall, South Meeting Room

To register, click the link here

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OSP's New Blog

Click here to visit the blog!
UVA’s Office of Sponsored Programs has been looking for an efficient and effective way to share critical, real-time updates with the research administration community—covering everything from sponsor updates and policy changes to professional insights and procedural guidance. 

After exploring several approaches, they found the perfect solution: launching a dedicated blog! This new platform will serve as a key connection point between OSP and the field, much like the UVAFinance blog does for the finance community.

Although the blog's content and cadence are still in the works, it will be an invaluable resource for OSP stakeholders. 

The blog can be found at https://osp.research.virginia.edu/blog!

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