UBI Finance 2.0: Thanks for Coming Along for the Ride!

We did it!

Contributed by Mark Anderson, Director of Business Intelligence

After months of planning, testing, and refining, the new UBI Finance 2.0 platform is officially up and running, and UBI 1.0 has been retired. A huge thank you to all of you for your patience, feedback, and curiosity throughout this journey. We know change can be a bit bumpy, and we appreciate you sticking with us. We did it - together! 

We hope you’re starting to feel at home in the new interface and finding the updated reports more intuitive and useful. Whether you joined us for office hours, booked a one-on-one training, or explored on your own, we’re glad you’re here. If you missed any of those resources, you can still check them out on our website.

Your questions and suggestions have been incredibly valuable. Thanks to your input, we’ve made numerous improvements and additions and have addressed the issues you raised. Keep the feedback coming via askfinance@virginia.edu.  We're listening!

A Big Shoutout to the Dream Team

This transformation wouldn’t have been possible without the incredible efforts of our colleagues:

• From our BI Team: Kudos to Brad Kurtz for his innovative work on the modular scripting that forms the backbone of our new architecture, and to Krisztina Kiss for her thorough testing and insightful design feedback.
• From the IRA/UBI Team: A huge thanks to Kevin Mawn and Natalia Startseva for their support throughout development, testing, and transition.
• We all appreciated Amanda Meares’ thorough and engaging office hours presentations.  
• Brandi Van Ormer kept us all informed and in the loop.
• Thank you to Linda Leshowitz for delivering top-notch training sessions and materials.

I feel lucky to work beside such a talented and dedicated team, driving this work forward!

What’s Next?

We’re currently working on new Payroll Costing apps and a full redesign of RAD (Research Administration Dashboard). A special shoutout to the grant administrators who are helping shape the new RAD experience; your insights will make a big difference.

Thanks again for being part of this transformation. We’re excited about what’s ahead and grateful to have you with us!

Transformational Federal Work-Study: A Win-Win for Departments and Students

Help our students and help your department!

A new collaboration among the Provost’s Office, the Career Center, and Enrollment is creating more meaningful experiential learning opportunities for UVA’s Federal Work-Study (FWS) students, and it’s an opportunity departments won’t want to miss. 

Through the Transformational Federal Work-Study (TFWS) Internship Program, departments can elevate student employment by incorporating structured internship components that help students build professional skills and deepen their connection to their work. 

Cost-Effective Support for Your Department 

Hiring a Federal Work-Study student is already a cost-effective staffing solution, as federal funds cover  75% of student wages. But the TFWS program makes participation even more rewarding: supervisors who offer at least one internship through the program are eligible to receive stipends of up to $1,000 ($500 per semester). 

That means your department can strengthen its workforce, contribute to student development, and receive financial support for doing so. It’s a true win-win. 

Support Every Step of the Way 

Supervisors participating in TFWS receive comprehensive resources, including training, goal-setting guidance, and structured feedback tools to help ensure a smooth, rewarding experience for both supervisors and students. 

If you missed the recent Lunch & Learn, it’s not too late to get involved. You can still register for an alternate training or schedule an individual meeting to learn how TFWS could enhance your student roles. 

The TFWS program is helping make student employment at UVA a transformational part of the academic journey for both students and the departments that support them. 

Contact StudentEmployment@virginia.edu to explore next steps or arrange a one-on-one consultation. 

Understanding the Invoice Lookup Tool

Make the most of this tool

If you’ve used the Invoice Lookup Tool on the UVAFinance website, you know it’s a quick way for suppliers to check the status of invoices submitted to UVA. Recently, a question from a supplier highlighted a few important limitations and tips that can help users make the most of the tool.

What the Tool Shows

• Invoices with an invoice date within the last three months
• Invoices that have a Purchase Order (PO)

If an invoice doesn’t meet these criteria, it won’t appear in the results, but that doesn’t mean it’s missing. For instance, invoices related to certain integrations (such as the Bookstore or Cavalier Computers) won’t display in the lookup tool, even though they’re being processed normally in the system.

If you don’t see your invoice: 

• For UVA Users: Search for the supplier in Workday, then select the “Invoices and Payments” tab on their supplier profile. You can view the most recent invoices and payments, or click Find Invoices to look further back. Payment details appear within each invoice under “Payment Status,” or under the “Payments” subcategory.
• For Suppliers: Remittance details are provided with each payment. Access may vary depending on payment type (check, ACH, or wire). If suppliers can’t locate their remittance information through the payment portal, they should contact askfinance@virginia.edu for assistance.

The Invoice Lookup Tool remains a great first stop for checking payment status.  Just keep these limitations in mind when helping suppliers track down their invoices.

Meet Morgan Paramore: From Madison County to UVA Finance

Welcome, Morgan!

Growing up in Madison County, Morgan Paramore has always been familiar with Charlottesville. After spending time away for school and work, she is glad to return to the area and begin a new chapter at UVA.

Paramore attended the University of Mary Washington, where she earned her degree in mathematics with a minor in cybersecurity. She originally entered as a computer science major but soon realized she was more drawn to the analytical and problem-solving side of math. The small campus setting allowed her to form close connections with her professors, which she considers one of the highlights of her college experience.

After graduation, Paramore moved to Reston, Virginia and began working for the Budget and Planning Administration, contracted to the Environmental Protection Agency’s Office of Research and Development. There, she supported budget execution and tracked the life cycles of funds dedicated to research, science, and technology initiatives focused on areas such as water and conservation. She valued being able to see how financial stewardship directly supported projects that advanced environmental and scientific goals.

Now serving as a Treasury Administrator at UVA, Paramore is eager to expand her experience and apply her background in a new setting. She appreciates that finance can take on many different forms and enjoys being in a space where she can continue learning each day. Her time in public service has strengthened her commitment to meaningful, purpose-driven work, and she is excited to contribute to the University’s mission.

Outside of work, Paramore enjoys baking, hiking, and spending time with friends and her two dogs. She also loves trying new recipes, exploring local trails, and discovering new coffee shops around Charlottesville. When she is not outdoors or in the kitchen, she enjoys quiet evenings catching up on shows or planning her next weekend adventure. She is looking forward to everything this next chapter at UVA will bring.

Wellness Resources: November 2025

Be well this fall

Important Reminder

Last Day to Earn Hoos Well Rewards: November 30, 2025
Complete and log your Hoos Well activities:  preventive visits, flu shots, or Hoos Well Portal Journeys® — by the deadline.  Learn more.

 

Ongoing Hoos Well Opportunities

• Create a Hoos Well Portal account and earn up to $500 in rewards.
• Join WW (WeightWatchers) for free (UVA health plan members) or at a discounted rate.
• Schedule a complimentary nutrition counseling session through the UVA Nutrition Counseling Center.
• Meet with a Live Health Coach to set and achieve your wellness goals.
• Join our free drop-in classes, including yoga, cycling, and BodyPump.
• Access Healthy Minds@Work for mindfulness and stress support.

 
Virtual and On-Ground Resources

• Hoos Well Virtual Hub: Explore a suite of online tools and programs to support your physical, financial, and emotional wellness.
• UVA Rec Personal Training: Meet virtually or in person with certified trainers to stay active on your own schedule.
• FEAP Virtual Resources: Access self-care materials and mental health resources anytime.
• WW (Weight Watchers): Employees and spouses on a UVA health plan can join at no additional monthly fee, with discounted rates available for others.
• eM Life: Use this online mindfulness platform to manage stress and improve focus.
• UVA Walking Paths: Take advantage of interactive routes across Grounds for an easy way to get moving during the day.

UVAFinance in Action: November 2025

Way to Go!

Trina Mallory Certificate Success

Trina Mallory recently completed the Treasury Professional Certificate Program, marking an important milestone in her professional development. 

Her achievement reflects a strong dedication to growth and excellence and serves as a great example of UVA Finance’s commitment to Continuous Improvement.

UVAFinance Wears Pink 💗

This October, the UVAFinance team showed support for those affected by breast cancer by wearing pink and gathering for cupcakes, ribbons, and conversation in Carruthers Hall. It was a simple but meaningful way to come together, raise awareness, and honor the many in our community whose lives have been touched by this cause.

Procurement Staff Bring Halloween Cheer with Creative Costumes 

Procurement Services recently hosted a festive Halloween gathering, bringing plenty of spirit and creativity to the office! Staff showed off their costume flair with characters like Thor, the Three Little Pigs and the Big Bad Wolf, and even a cheerful hot dog. 

The celebration wasn’t just about costumes; it was about connection. The team spread fun throughout Finance, lifting spirits and sharing laughs across departments.