OE Learning Program: In a Good Place

In a Good Place: How to Align Your Workspace with Your Psychological Needs - and Everyone Else's

Drawing on his new book, In a Good Place: How the Spaces Where We Live, Work, and Play Can Help Us Thrive, Professor Leidy Klotz shows how the spaces we work in quietly shape motivation, performance, and well-being -- often more than any wellness program or org chart. 

Participants of this session will see these concepts applied to their own workspaces and challenges, then spend guided time identifying simple, low-cost ways to respond. 

Event Details 

📢 Presenter: Leidy Klotz, Professor of Engineering Systems and Environment, School of Engineering and Applied Science

📅 When: September 30, 2026, 11:00 a.m. to 12:00 p.m.

📌Where: Newcomb Hall Commonwealth Room (3rd floor)

Register Here!

Coming Soon: BOA Works Migration to Global Card Access

Bank of America (BOA) has announced that the way users access Works will change on September 30th. Instead of logging into Works directly, all users will first log into Global Card Access, and from there can click into Works.

On the morning of September 30, users will receive a Welcome Email from Global Card Access (GCA) guiding them through the initial login.

Is Works functionality changing? Do I need to learn a new process? 

Works functionality is not changing. Rather, only the way users access Works is changing. As a benefit, this new login process will provide users with access to both GCA and Works functionality with one user profile (as opposed to needing a user profile for GCA and a separate user profile for Works). Users may already use Global Card Access to set up purchase alerts, manage your card’s PIN, view balance and recent activity, etc. 

Additional information on what to expect will be sent as we approach the September 30th migration date!

Anaplan Office Hours

Anaplan Weekly Office Hours have been going great, and we're excited to continue connecting with the UVAFinance community! Office hours have been held every Wednesday from 1 - 2 p.m., and will run through September 16.

So far, we've covered Workforce Planning, Transfers, and Reporting, while also gathering feedback through regular pulse checks to better understand how employees are feeling about Anaplan and identify areas to focus on in future office hours and roadmap planning. 

Missed a session? Recordings from Anaplan Office Hours are available on the Anaplan project page (under Project Resources). 

Following the final Anaplan session, office hours will transition to Budget Office Hours to support the upcoming budget season. We look forward to continuing to connect, answer questions, and support you throughout the year!

LSP Alerts Notifications

When the LSP team is aware of incidents like email delivery issues and email phishing scams, they will broadcast from the UVAFinance Team → LSP Alerts channel to provide UVAFinance employees with timely information and guidance. If you are not receiving those broadcasts, it is likely you do not have notifications enabled for the Alert channel, or the channel is hidden. 

Enabling Notifications

The instructions for enabling notifications are included below:

1. Select LSP Alerts under the Main Channels in UVAFinance Team.

2. Click on the three dots next to it.

3. Select Channel Notifications.

4. Choose your notification preferences.

Hidden Channel

If you are not seeing the LSP Alerts channel when you are in the UVAFinance Team channel, check to see if it is hidden. The screenshots below show how to locate a hidden channel and unhide it:

Select the three dots next to LSP Alerts for more options and then choose Show. 

You can reach out to the LSP team at finhelp@virginia.edu if you need further assistance with these configurations.

Fall 2026 Research Administration Symposium

Ready for a day of learning, networking, and discovery? Join us for the Fall 2026 Research Administration Symposium on Wednesday, September 30, from 8 a.m. to 3:30 p.m. at Boar's Head Resort.

See you there!

The symposium welcomes staff, faculty, and students from across Grounds to connect with colleagues and leaders, share ideas, and explore topics shaping the research world today. No prior experience in research administration is required!

With up to 20 concurrent sessions, this year's program will cover a wide range of topics, including research security, compliance, research development, finance and Workday impacts, best practices, faculty research, and career development.

What to Expect

The full-day program includes a breakfast and plenary session, four rounds of breakout sessions, lunch with a keynote speaker, and plenty of opportunities to network and connect with colleagues throughout the day. For the full agenda, check out the UVA Research Administrator Symposium Agenda 2026.

Featured sessions include:

• Discovery of Lacritin and How It Could Treat Eye Diseases & Diabetes — Gordon Laurie
• Selected Topics in IP Management & Commercialization for Impact — Richard Chylla
• The Changing Landscape of Federal Research Security Requirements — Rob Jones

Panel discussions will explore topics including the changing federal landscape, best practices in grants management, and the evolving role of research administrators.

Attendees will also hear from faculty through research spotlights featuring Biomedical Engineering, Engineering & Applied Sciences, and Astronomy.

Connecting Across Research

Employees from the Office of Sponsored Programs, UVAFinance, Corporate & Foundation Relations, Audit & Compliance, Human Resources, the Office of the Vice President for Research, Licensing & Venture Group, and other departments across UVA will be in attendance.

This is a great opportunity to expand your network, exchange ideas, and gain a broader perspective on research at UVA.

Fall 2026 Research Administration Symposium

Wednesday, September 30
8 a.m. – 3:30 p.m.
Boar's Head Resort

Register Here!

Visit the symposium website for more information on the agenda, speakers, and sessions.

UVAFinance Welcomes Anne Krehmeyer to the OneUVA Workday Team

We are excited to welcome Anne Krehmeyer, EVP-COO Fellow, who will be partnering with the UVAFinance team to support the OneUVA Workday project.

Welcome, Anne!

Krehmeyer will be splitting her time between O'Neil Hall, with the Office of the Executive Vice President and Chief Operating Officer, and Carruthers, collaborating with the OneUVA Workday team. This unique experience gives her the opportunity to see the University from a variety of different departmental perspectives, learning about UVA's broader operations while contributing to the OneUVA Workday project, which will have a sizable impact across the University.

Krehmeyer, a Charlottesville native, graduated this past spring with a Bachelor of Arts in Public Policy and Leadership from the Frank Batten School. During her last two years of college, she served as a teaching assistant for the Batten class Resilient Leadership, taught by Professor Tim Davis. It's no surprise, then, that Krehmeyer's interest in how educational institutions function and her excitement to learn more about how leadership teams collaborate led her to the role of EVP-COO Fellow.

“I've always been interested in education and I wanted to understand how higher-ed institutions operate beyond the classroom, outside of the student perspective,” Krehmeyer says.

Through her EVP-COO Fellowship, Krehmeyer has had the opportunity to sit in on meetings with senior University leaders, getting a firsthand look at the many teams and operations that keep UVA up and running. She is particularly interested in understanding how state institutions are governed from a leadership perspective.

Krehmeyer's role with UVAFinance comes into play through her support on the OneUVA Workday project. While she's still getting up to speed on the full scope of the project and meeting members of the team she'll be joining, her work will focus primarily on project management, change management, and communications, with more specifics to follow as she settles into her position in the coming weeks.

For Krehmeyer, this experience is a valuable opportunity to put her interest in leadership and organizational effectiveness into practice, all while gaining a firsthand view of how a large public university operates.

In her free time, Krehmeyer can be found exploring Cville's trails as she trains for the upcoming Richmond half-marathon, or coaching girls' volleyball at one of the local middle schools.

We wish Krehmeyer luck in her new position with the University and are excited to have her on the UVAFinance team!

Congratulating UVAFinance's Emerging Leaders

Congratulations Liz & Logan!

We are proud to celebrate two members of the UVAFinance team, Elizabeth Vlahos, Director of Accounting, and Logan Hobbs, Tax & Payment Card Compliance Manager, who have been selected for the 2026-27 NACUBO Emerging Leaders Program. 

Now in its sixth year, NACUBO's program brings together higher education business and finance professionals from across the country to develop their leadership skills, build meaningful connections, and prepare to help shape the future of higher education. This year's cohort includes 76 leaders representing 69 institutions across 32 states and the District of Columbia. 

For Vlahos and Hobbs, this is an exciting opportunity to learn from peers and experienced leaders, further expand their professional networks, and bring new perspectives back to UVAFinance and the University of Virginia. 

We are thrilled to see Vlahos and Hobbs recognized for their leadership potential and look forward to supporting them throughout this experience. Congratulations to you both!

Top 5 Tips for Purchasing at UVA

Come on down!
Your next purchasing decision could be considerably less confusing.

New to purchasing at UVA, or returning after some time away?

These five tips can help you get started, choose the right purchasing path, and know where to go when questions come up.

1. Use the UVAMarketplace

If you need to make purchases in your role at UVA, the UVAMarketplace is one of the best tools at your disposal. With hosted punchout catalogs that offer items from office supplies to lab equipment, the UVAMarketplace allows you to seamlessly move from creating an order on your supplier’s platform, to delivering a purchase order to your supplier automatically once your requisition has been submitted.

Make sure you have the Procurement Shopper security role, and contact AskFinance@virginia.edu to confirm your employee profile is connected to the UVAMarketplace before you place your first order; otherwise, your requisition may become stuck in the approval process.

For additional information on Purchasing security roles, visit this webpage on the UVAFinance Website.

2. Select the Appropriate Purchasing Method

Make the Goods & Services Guide your first stop when you know what you need to buy but are not sure how to purchase it. Search for the good or service you plan to purchase to find the appropriate purchasing method and whether other requirements may apply.

If your planned purchase does not appear in the guide, contact AskFinance@virginia.edu to discuss available purchasing methods with Procurement Services.

3. Always Consider the Guidelines for Competition

The Guidelines for Competition are central to every requisition submitted at UVA. While competition isn’t necessary for purchases less than $10,000, you are encouraged to seek competition to ensure UVA receives the best price and terms for your purchase.

UVA has over 600 active contracts that you can use today that are vetted and meet competitive requirements. You can find these contracts listed on the VASCUPP Contracts Portal, where you can search contracts by specific suppliers or by the type of purchase you’re planning.

4. Don’t Sign That Contract

At UVA, only a few individuals have the authority to sign contracts on behalf of the University. That delegation is called Signatory Authority and UVAFinance’s Procurement Department is your best contact for purchasing contracts.

If a supplier provides an agreement, contract, or terms and conditions, make sure it follows the appropriate UVA review and submission process:

• Submit contracts linked to a Requisition as a Contract Requisition in Workday
• Submit contracts linked to a T&E Card purchase, or that have a $0-value as a Non-PO Contract Request in the UVAMarketplace

5. Paperwork Protects Your Purchase

Whether you’re setting up a Purchase Order or paying with a Travel & Expense (T&E) Card, documentation protects you and the University.

Always confirm your Requisition has been approved, and a Purchase Order has been delivered to the supplier before receiving their goods or services. Creating a PO after the supplier has begun providing goods or services is called an Unauthorized Purchase, which requires additional documentation and authorization, and can delay payment to a vendor.

If you’re paying with a T&E Card, always keep your receipts. Attaching your receipts to your Expense Report is the best way to receive quick review and approval.

UVAFinance is Here to Help

The Finance Solutions Center can help answer your questions, identify the right resource, or connect you with the appropriate team. Their contact information is below:

AskFinance@virginia.edu
434-924-3400

Keep these tips and resources handy for a more seamless purchasing experience at the University of Virginia.

Professional Development Opportunity: Hoos Speaking Toastmasters

Join Today!

Looking for a practical way to build your communication and leadership skills? Hoos Speaking Toastmasters Club at UVA, sponsored by UVA Facilities Management, offers a great professional development opportunity for University employees and the greater UVA community. 

Hoos Speaking Toastmasters provides a supportive, learn-by-doing environment where participants can practice public speaking, strengthen presentation and public speaking skills, and build confidence. Whether you're preparing for an important meeting, looking to become a more effective communicator, or interested in taking on a leadership role, Toastmasters offers an opportunity to learn and grow alongside others who share the same interest.

__________________________________________

Join Hoos Speaking Toastmasters

The club meets Wednesdays from 12:00p.m. to 1:00p.m. at the Leake Building. Visitors are always welcome to attend a meeting and observe before deciding whether membership is right for them. For meeting directions and more information, check out the Hoos Speaking Toastmasters Meeting Information / Directions page.

Membership: $144 per year, plus a $25 enrollment fee for new members. 

For more information about Toastmasters International, visit toastmasters.org. To contact UVA's Toastmasters club, fill out the contact form that populates from the Contact Us option on the Hoos Speaking homepage.

__________________________________________

Why Toastmasters?

Toastmasters can help you:

• Formulate and express your ideas effectively.
• Become a more confident, persuasive speaker.
• Strengthen one-on-one communication skills.
• Practice leadership in a supportive environment.
• Gain experience organizing and conducting meetings. 
• Build personal confidence that carries into your professional life.

Hoos Speaking Toastmasters is a chance to invest in yourself and your professional development, one public speaking opportunity at a time.

Anaplan Go-Live Update: Two Weeks In

Two weeks in, and we're going strong!

Two weeks into the launch of Academic Anaplan, things are off to a strong start, thanks in large part to the preparation, participation, and engagement of our budgeting community across the University.

Over the past several months, the Budget Team completed 23 training sessions, reaching nearly 250 users and helping prepare them for the transition to the new system.

By the Numbers

23

training sessions

Nearly 250

users trained

1

successful Academic Anaplan go-live

And perhaps one of the best indicators of a smooth launch? Not a lot of questions.

The number of Anaplan-related questions submitted to AskFinance during the first two weeks has remained relatively low, which a good sign that users are successfully navigating the system and putting what they learned in training into practice.

A few questions and enhancement requests have come in, as expected, but overall adoption has been smooth and positive.

A Strong Start — With Support Still Available

Thank you to everyone who attended training, shared feedback, asked questions, and helped make the Academic Anaplan launch a success.

The launch may be behind us, but support isn't going anywhere. The Budget Team continues to be available to help users as they work in Anaplan and identify opportunities to make the experience even better.

UVAFinance's Mark Cartwright Elected Vice President of VASCUPP

Congratulations Mark!

UVAFinance's Mark Cartwright has been elected vice president of the Virginia Association of State College and University Purchasing Professionals (VASCUPP), taking on a leadership role focused on collaboration, strategic procurement, and responsible stewardship across Virginia's public higher education institutions.

Established in 1992, VASCUPP brings together 14 Virginia four-year public colleges and universities to identify opportunities for cooperative procurement and cost savings. Members share contracts and procurement practices to help institutions leverage their collective purchasing power while reducing administrative effort.

For Cartwright, the opportunity to serve as vice president is about strengthening that collaboration and ensuring the higher education perspective is represented in conversations that affect procurement across the Commonwealth.

Highlighting the Higher Education Perspective 

One of the opportunities Cartwright is most looking forward to is representing VASCUPP on the Public Body Procurement Workgroup, which brings together representatives from state agencies and organizations including DGS, VITA, VDOT, VASCUPP, the Department of Small Business & Supplier Diversity, the Department of Planning & Budget, to study suggested changes to procurement law and assess their practical impact.

“I see [this] as an important opportunity to make sure the higher education perspective is presented early in the legislative process and help policymakers understand the operational, financial, and supplier impacts of proposed changes,” Cartwright says.

The Value of Collaboration

Collaboration is one of VASCUPP's greatest strengths. While Virginia's public colleges and universities vary in size and mission, they often face many of the same procurement challenges.

“When we share expertise, contracts, best practices, and lessons learned, we avoid reinventing the wheel and can deliver better results more efficiently,” Cartwright says.

That collaboration also extends beyond individual campuses. Collectively, VASCUPP's members represent significant purchasing power, creating opportunities to lower costs, improve services, and expand opportunities for Virginia businesses.

Looking Ahead

As VASCUPP looks toward the future, Cartwright anticipates three key opportunities: advocacy, stewardship, and opportunity.

He hopes VASCUPP can play a more proactive role in legislative and policy discussions, bringing practical higher education expertise to the table before decisions are made. He also sees an opportunity for public institutions to demonstrate responsible fiscal stewardship through partnership and sourcing strategy.

“Procurement isn't simply about compliance... it is about competition, collaboration, strategic sourcing, and using taxpayer and tuition dollars responsibly to achieve the best possible outcomes,” Cartwright says.

Finally, Cartwright hopes that VASCUPP can continue creating meaningful opportunities for Virginia's small businesses by helping qualified businesses understand how to compete for opportunities and build relationships with higher-ed institutions.

“If we can advance these three areas: advocacy, stewardship, and opportunity, I think that VASCUPP can have a sustainable impact across the Commonwealth.”

Mystery Deposit No More: The EFT Deposit Notification Form Is Here

When the bank memo says
“University of No,” the investigation begins.

Last time, we introduced you to the case of the “mystery deposit.” These are electronic payments that arrive in UVA's bank account without enough information to easily determine where they belong. Now, the solution we previewed is ready for broader use.

The EFT Deposit Notification Form gives departments a simple way to tell Central Accounting about incoming electronic payments before they arrive, helping deposits get matched and posted to the right place in Workday faster.

---

Meet the EFT Deposit Notification Form

If your department knows an electronic payment is headed UVA's way, the form lets you provide the clues Central Accounting needs to identify it.

You don't need to know every detail. You'll provide basic information such as:

• Who is sending the payment
• Approximately when and how much you expect to receive
• What the payment is for
• The FDM information needed to distribute the funds
• Whether the payment will recur

You can also choose to receive a notification when the deposit posts, which is particularly helpful for reconciliation.

Once the payment reaches UVA's bank, the information from your form can be matched against the incoming bank transaction. When there's a match, Central Accounting can get the deposit into Workday without the email detective work that unidentified deposits often require.

65%+ automatically matched

During the June pilot, more than 65% of submitted forms were automatically matched and processed with zero manual touch.

When Should I Use It?

Use the EFT Deposit Notification Form for incoming electronic payments  (including ACH, EDI and wire transfers) when there isn't another established process already tracking the money.

Examples might include conference income, royalty income, ticket sales, sales and services revenue, supplier refunds, or other electronic payments.

Timing tip

Complete the form in advance whenever possible. If the deposit has already arrived, submit the form no later than two business days after it posts.

The form does not replace existing processes for checks, cash, RDS deposits, or payments already handled through another established process.

What if the payment is recurring?

Mark a deposit as recurring when you expect it on a regular schedule and for roughly the same amount. (For example, a monthly contract payment of approximately $1,200.) If the amount changes significantly from payment to payment, submit each separately.

---

Actual Mysteries From the Case Files

Why does giving Central Accounting a heads-up matter? Because the bank's clues can be remarkably cryptic.

One deposit arrived labeled simply “Shenandoah Telec.” After some digging, it turned out to be conference income for an academic department.

Another appeared as “University of No.” A search produced eight possible universities before the payment was finally traced to the University of North Carolina at Chapel Hill and several grant payments.

The new form gives Central Accounting the information it needs before “Shenandoah Telec” becomes the beginning of an email chain.

Ready to Lose the Mystery?

If your department expects an electronic payment, submit the EFT Deposit Notification Form as soon as you know the payment is coming. Estimates are welcome; you don't need to wait until you have an exact date or amount.

Go to the EFT Deposit Notification Form

Questions or think a mystery deposit might be yours? Contact AskFinance@virginia.edu for help.

UVAFinance Website Navigation Updates

Check it out at uvafinance.virginia.edu

You may notice something different the next time you visit the UVAFinance website: our main navigation has a new look.

Based on feedback from our stakeholders, we’ve redesigned the menu to make it easier to see what’s available and get where you need to go. Instead of navigating through the previous vertical menu, you’ll now find a horizontal “mega menu” that gives you a clearer view of UVAFinance topics and resources at a glance.

The goal is simple: make it easier to see related finance topics and resources together and quickly find the path you need.

The website itself isn’t changing overnight—this is a better front door to the information that’s already there. And as always, we’ll continue improving the site based on what we learn from the people who use it.

See the Changes on the UVAFinance Site

We're Back: Get Ready for a New Season of Finance Matters

Tune in this fall for a new season!

Finance Matters is coming back for a new season, with a new format and a very simple mission: getting to know the people and teams who keep UVA’s financial world turning.

This season, Brandi and Patty are taking the podcast on a tour of UVAFinance, with short conversations about what our different teams actually do, what they wish people knew about their work, and maybe even a misconception or two they'd like to clear up.

First stop: Payroll. We convinced Payroll Paul to emerge from behind the famously locked Payroll doors and give us a preview of what’s ahead.

Listen to the Teaser

Get ready for the new season of Finance Matters!

2027 Payroll Calendars are Available (with a fresh look!)

Keep track of those paydays!

The 2027 Payroll Calendars are now available, with a new look designed to make important dates easier to find at a glance.

The updated calendars organize each quarter clearly and highlight pay period dates, payroll deadlines, and paydays in an easy-to-scan format. The information you rely on hasn’t changed; we’ve simply made it easier to navigate.

View the 2027 Payroll Calendars (click on your area of interest - Academic Division, Med Center, UPG - to see the calendar for that area)

UVA Research Computing Open House

UVA RESEARCH COMPUTING

UVA Research Computing Open House

Wednesday, Sept. 9  |  2–5 p.m.

Join Us!

UVA Research Computing invites you to their third annual Open House on Wednesday, Sept. 9, at Michie North.

Whether you're new to research computing or looking to expand your use, this event offers an inside look at the computational tools, services, and expert support 

available to accelerate your research.

What's to Explore?

• See live demos of high-performance computing, cloud resources, and data science tools.
• Meet the experts on UVA's Research Computing team.
• Discover research projects showcasing how UVA researchers use computing to drive innovation.
• Network with potential collaborators and members of the research community.

Event Details

Date & Time

Wednesday, Sept. 9, 2–5 p.m. (drop by anytime)

Location

Michie North
918 Emmet St N, Charlottesville

Free Parking

Y1 lot (left side of Carruthers Hall)

Paid Parking

Y2 lot (ParkMobile Lot #5564 by Michie North)

RSVPs are optional but appreciated.

RSVP for RC Open House

Back2School Drive in UVAFinance

The Engagement team would like to thank everyone who generously contributed to this year’s Back-to-School Drive!

496

school supply items and packs collected

Thanks to your support, students will be heading back to school with plenty of classroom essentials. This year's collection included:

Back-to-School Drive by the Numbers

78 packs of crayons	55 folders	51 spiral notebooks
45 packs of colored pencils	40 packs of markers	28 backpacks

...and many more supplies!

Remaining supplies will be donated to Backpack Buddies to help support students in the community as they begin the new school year.

Thank you for helping local students start the school year strong!

Skills for Vibrant Community Workshops Return This Fall

The UVA Division for Community Engagement and Equal Opportunity is bringing back its Skills for Vibrant Community workshop series this fall. The virtual sessions are designed to help participants build practical skills for fostering a community of care, respect, connection, and engagement.

Vibrant Community: Explore what it means to be part of a community while building storytelling skills and learning strategies to help others feel valued and heard.

• When:  October 13 at 12:30 p.m.
• Where: Zoom
• Register: October 13

It's the Little Things: Learn how small, positive behaviors can strengthen trust, connection, and well-being within a community.

• When: August 18 or October 20 at 12:30 p.m.
• Where: Zoom
• Register: August 18 | October 20

Breaking Free of Boxes: Explore strategies for thinking more deliberately, connecting more deeply, and engaging with others with greater empathy.

• When: September 8 or November 10 at 12:30 p.m.
• Where: Zoom
• Register: September 8 | November 10

Can We Talk? Build skills for navigating difficult conversations through empathetic listening, clear communication, and practical tools for strengthening trust and understanding.

• When: September 22 or November 17 at 12:30 p.m.
• Where: Zoom
• Register: September 22 | November 17

Visit the Division for Community Engagement and Equal Opportunity's learning programs to learn more about the series and additional learning opportunities.

FEAP Offers Resources to Support Your Well-Being

As UVA prepares for a new academic year, the Faculty and Employee Assistance Program (FEAP) is reminding faculty and staff to make their mental and emotional well-being a priority.

FEAP provides confidential, no-cost support for UVA employees navigating personal or professional challenges, stress, family concerns, or simply the weight of everyday demands.Several upcoming events and resources are available to support employees:

Coping With Grief: Understanding and Adapting to Loss: Dr. J. Kim Penberthy will share practical strategies for coping with grief, including mindfulness, self-compassion, and social connection. This webinar is Hoos Well reward eligible.

• When: August 27, 12 P.M. – 1 P.M.
• Where: Virtual
• Register: Register for Coping With Grief

Transforming Crisis into Resilience, Hope, and Advocacy for Mental Health and Suicide Prevention: Mental health advocate, author, filmmaker, and suicide survivor Kevin Hines will share his story and lessons on resilience, recovery, hope, and human connection.

• When: September 29, 2026 | 12 P.M. – 1 P.M.
• Where: Virtual
• Register: Register for Transforming Crisis into Resilience

Confidential Consultations:  Request a Confidential Consultation
FEAP's consultants are available to support employees experiencing workplace challenges, family concerns, stress, difficult circumstances, or other concerns. Consultations are confidential and available at no cost.


FEAP Well-Being Pulse Check: Request a Well-Being Pulse Check
In just 30 minutes, a FEAP Well-Being Pulse Check provides a confidential space to pause, reflect, and practice simple strategies for strengthening resilience and well-being. Available at no cost.


Mental Well-Being Screenings: Take a Well-Being Screening
FEAP also offers confidential, science-backed mental well-being screenings powered by AiBerry at no cost. A new screening focused on difficulty with concentration and focus is now available.


Visit FEAP to explore additional services and resources available to support your well-being.

Connecting Across the Commonwealth: Olga Weider Takes the Lead at FOCUS

Olga Weider

At UVAFinance, we know some of the best ideas come from connecting with colleagues who are tackling similar challenges and learning from one another’s experiences.

That’s why we’re excited to share that our Deputy Vice President for Finance, Olga Weider, has been elected President of FOCUS (Fiscal Officers of Colleges and Universities State Supported), a professional organization that has brought together business and finance leaders from Virginia’s public colleges and universities since 1982. Weider will be co-leading the organization with FOCUS Vice President Greg Lehman (Virginia's Community College System), and FOCUS Treasurer Mark Angel (James Madison University).

FOCUS creates opportunities for collaboration, professional development, and meaningful peer connections across the Commonwealth. From financial stewardship and compliance to technology, risk management, and the evolving landscape of higher education, FOCUS gives colleagues a place to share what’s working, learn from one another, and strengthen the work we do in service of our students, faculty, staff, and communities.

For UVA’s business officers and finance professionals, FOCUS offers a valuable opportunity to expand your network, exchange ideas with peers across Virginia, and bring new perspectives back to your work at UVA.

Please join us in congratulating Olga on this new leadership role! We’re proud to see UVAFinance represented and look forward to continuing to strengthen partnerships across Virginia’s higher education community.

Interested in getting involved?

We encourage colleagues across Grounds and throughout the University to learn more about FOCUS and consider participating in future conferences, networking opportunities, and professional development events.

Visit the FOCUS website →

Cracking the Case of the Mystery Deposit: A New Process Sneak Peek

Follow the Money. Literally.

An electronic funds transfer (EFT) deposit sounds simple: money comes into the university bank account electronically, and it is posted to an account. There's much more to a deposit though than it seems as there are a surprising number of complex touchpoints, with Treasury, Accounting, and individual departments each holding a different piece of the same transaction.

 

The Treasury team manages the bank side, making sure funds land in the bank account and are reflected in Workday. The Accounting team manages the bank reconciliation and also ensures that the funds are applied to accounting worktags in the system, but it is our finance community members within the departments who hold the context to know what the funds are for and the appropriate worktags that should be used.

Three groups, three roles, one deposit; what looks like a single step is really several moving parts that have to line up perfectly.

That's exactly the opportunity Treasury and Accounting saw: a chance to bring these pieces closer together and make the whole process easier, faster, and clearer for everyone involved. The challenge was first shared and brainstormed with help from our Finance Advisory Network. After this critical work considering the available options, the Treasury and Accounting teams worked with the UVAFinance Business Systems team on the development of a new process that would clear up a lot of this complexity through a new EFT Deposit Form. Once the form was initially built, the teams worked with pilot users and our Department Finance Partners to test it, gather feedback, and shape the resources and training that will support this going forward.

One key takeaway has already developed from this effort:

Over 65%

of forms submitted in June were automatically matched and processed without any manual follow-up.

One key takeaway has already developed from this effort: the EFT deposit form is already cutting down on "mystery money," those deposits that show up with no clear explanation of where they came from or where they belong. In our pilot, over 65% of forms submitted in June were automatically matched and processed without any manual follow-up.

Fiscal Administrator Meeting | August 20th

We're excited to share more of this process at the Fiscal Administrator meeting on August 20th, including a demo and next steps. We hope to see you all there!

Questions or a deposit you can't figure out in the meantime? Reach us at 

AskFinance@virginia.edu.

PaymentWorks Changed – Make Sure You’re Using the Latest Guidance

Check out the new resources

PaymentWorks recently updated its platform, changing the supplier registration experience.  If you invite suppliers to register with UVA or help them through the registration process, the instructions you’ve used in the past no longer align with what your suppliers see in PaymentWorks.

UVAFinance has updated our PaymentWorks resources to reflect these platform changes and provide current guidance for both UVA users and suppliers.

Which Resources Were Updated?

How Do I Use PaymentWorks

Start here if you need general information about accessing PaymentWorks or initiating a supplier registration

Guide for Grounds: PaymentWorks Registration

Use this resource if you are UVA faculty or staff and need a step-by-step guide through the registration invitation process

Registering with UVA Through PaymentWorks

Share this resource with suppliers and payees who need guidance completing their UVA registration

Questions?

If you have questions about PaymentWorks or supplier registration, please contact the Finance Solutions Center:

AskFinance@virginia.edu
434-924-3400

UVAFinance Announces Amanda Meares as Director of Organizational Initiatives

Congratulations Amanda!

UVAFinance is pleased to announce Amanda Meares' appointment as Director of Organizational Initiatives within the Office of the Vice President for Finance.

Since joining the University in 2021 as a Budget Analyst in the College of Arts & Sciences, Meares has held roles of increasing responsibility across Arts & Sciences and UVAFinance. Her experience spans financial management, organizational operations, engagement, and cross-functional initiatives.

In her new role, Meares will lead UVAFinance's engagement efforts across Grounds, strengthening connections and collaboration with schools, units, and partners throughout the UVA community. She will also coordinate the UVAFinance budget and related financial planning activities and support the coordination of key organizational and workforce processes.

Meares will work closely with communications, training, and teams across UVAFinance to strengthen how we connect, share information, and support the broader University community. Building on her experience leading cross-functional efforts, she will help bring people and workstreams together to support effective operations and continuous improvement.

Please join us in congratulating Amanda on her new role and wishing her continued success as Director of Organizational Initiatives.

Be a Part of What's Next for UVA

The University of Virginia Strategic Planning Committee has launched the next phase of the University's strategic planning process, inviting faculty, staff, students, and the broader UVA community to help shape the institution's future. The effort will establish a shared strategy across the academic division, UVA Health, and UVA Wise, building on the "Grounds for Conversation" initiative.

Community members are encouraged to complete the University Strategic Planning Survey, which takes approximately 5 - 10 minutes. The survey gathers feedback on UVA's mission and future priorities and will remain open through August 25th. Additional opportunities for discussion and engagement will follow as the planning process continues.

Heads Up! Workday Gets a New Look

Workday gets a new look!

Beginning September 19th, UVA users will notice a refreshed look and feel in Workday. The update introduces a cleaner, more modern interface with improved navigation and a more intuitive search experience; but the way you use Workday every day isn't changing.

VISIT OUR INFO PAGE →

The Workday update includes:

• A modernized home page with a cleaner design 
• An improved search experience with better support for natural-language searches 
• A new sidebar navigation menu for quicker access to frequently used pages and applications

While Workday will appear different, your day-to-day tasks will continue to work the same. Business processes, workflows, security roles, and user access are not changing.

No action is required. The updated experience will appear automatically on September 19th, and you won't need to change any settings or prepare in advance.

If you have any questions, please contact the Workday Support Team at askfinance@virginia.edu.

New Notification Added for Workday Security Roles Requiring HSVPN

To improve transparency and support security best practices, the Finance & HR System Access Request applications have been updated to notify employees when they are requesting a Workday security role that requires High Security VPN (HSVPN) access.

What to Expect

• If you request a security role that requires HSVPN, you will receive a notification in your Workday Inbox.

• If the request is approved, the Security Team will update your profile to indicate that HSVPN is required.

Employees will see a notification when requesting a
Workday security role that requires HSVPN.

Already Have HSVPN?

Connect to High Security VPN before opening Workday in your browser.

Need HSVPN?

Visit the High Security VPN page on the UVA ITS website to complete the required training and install the Cisco Secure Client.

```

Why It Matters

Employees whose profiles are marked as HSVPN Required can still sign in to Workday without connecting to HSVPN, but their access will be limited to Employee and Manager Self-Service functions, such as submitting or approving time off. An active HSVPN connection is required to run reports or complete tasks involving sensitive data.

View Finance Security Roles