New CSC Offerings for November & December

Looking for new ways to bring mindfulness, movement, creativity, and connection into your routine this November and December? The University of Virginia’s Contemplative Sciences Center (CSC) has a full calendar of upcoming programs and community events. From yoga and sound experiences to creative workshops and opportunities for meaningful conversation, there are plenty of ways to pause, recharge, and explore contemplative practices.

Most offerings are free and open to the public!

Upcoming Special Events

November 13, 2026 | 12–1:30 p.m.

The Space Between Us: Practical Skills for Difficult Conversations

Part of the Conflict, Power, & Dialogue: Faculty & Staff Lunch Series, this interactive workshop explores how to navigate disagreement, offer constructive feedback, and strengthen professional relationships across differences in perspective, status, and expertise.

Free and open to the public. Registration required.

Register for the workshop

November 18, December 2 & 9, 2026 | 5:15–6:30 p.m.

Introduction to Iyengar Yoga

Looking for a way to release tension after long hours at a desk or computer? This three-part series introduces the foundations of Iyengar yoga, emphasizing posture and alignment, with particular attention to the neck, shoulders, and hips. Beginners are especially welcome.

Free and open to the public. Drop-ins allowed.

Learn more about the series

December 10, 2026 | 8:30 a.m.–4:30 p.m.

Faculty Winter Wellness Retreat Day

As the semester winds down and holiday demands begin to build, take time to rest and reconnect. This faculty-centered wellness day offers opportunities for renewal, community, and reflection. Participants may attend activities as their schedules allow.

Free and open to the public. Registration required.

Register for the retreat

December 10, 2026 | 5–6:30 p.m.

Salon: PAIN with Patrick Finan

How do we understand pain and pleasure when their natural relationship becomes distorted, as in chronic pain or substance use disorder? Explore these questions through affective neuroscience, psychology, and contemplative practices.

Free and open to the public.

Learn more

Find Your Weekly Practice

In addition to special events, the CSC offers recurring programs throughout the week. Whether you're interested in mindful movement, creative expression, quiet reflection, or spending time in community, there's something for everyone.

Mondays: Movement, Yoga & Embodied Awareness

• Movement Mondays: The 360 Emergence | 5–6 p.m. Explore conscious dance and embodiment with facilitator Samantha Lane through a practice that bridges movement, personal growth, and connection.
• Active Series | 5–6:30 p.m. Experience an accessible, all-level practice inspired by traditional Ashtanga Yoga, linking movement and breath.
• Movement Mondays: Ways of Attending | 6:30–7:30 p.m. Explore movement, awareness, and embodied attention through activities inspired by Dr. Moshe Feldenkrais.

Tuesdays: Nature, Film & Resilience

• Contemplative Bird Watching Walks | 8–9:30 a.m. Join the student peer programming team for a mindful walk around the O-Hill trailhead. Bagels are provided. No session November 3.
• Contemplative Film Club | 4–7 p.m. Explore contemplation through film, followed by community discussion and light refreshments. Upcoming screenings include Everything Everywhere All at Once on November 10 and Perfect Days on December 1.
• Yoga for Resilience | 5:30–6:30 p.m. Explore the relationship between breath, the body, and the autonomic nervous system through mindful movement. No session November 3.

Wednesdays: Creativity & Connection

• Faith, Play, and Practice: Analog Hour | Every other Wednesday, 3–4 p.m. In partnership with Theological Horizons, this screen-free gathering invites students and community members to explore creativity, spirituality, and reflection. Upcoming sessions: November 11 and December 2.
• Peer-Led Yoga | 5:30–6:30 p.m. Enjoy beginner-friendly yoga led by members of the student peer programming team.
• Yoga for Connection | 7–8 p.m. Build vitality and community through an upbeat, heart-centered yoga flow.

Thursdays: Art & Restorative Yoga

• Art Cart | 3–6 p.m. Join the student programming team for rotating arts and crafts activities.
• Therapeutic Yoga for Stress Management | 5–5:45 p.m. Explore yoga practices designed to support stress relief, sleep, and connection.
• Yoga for Better Sleep | 6–7 p.m. Slow down with a restorative practice focused on calming the body, relaxing the breath, and preparing for restful sleep.

Fridays: Yoga, Conversation & REST FEST

• Ashtanga Yoga: Sanskrit-Counted Led Primary Series | 6:30–8 a.m. Practice the traditional Ashtanga primary series, linking movement and breath through instructor-led guidance.
• Chai and Chats | 8–9 a.m. Stay after morning yoga for tea, snacks, and informal conversation.
• Peer-Led Yoga | 11:15 a.m.–12:15 p.m. Enjoy an accessible, beginner-friendly yoga practice.
• REST FEST | 1–4:30 p.m. Recharge with a rotating lineup of restorative practices: sound baths (1–2 p.m.), Qi Gong (2:30–3:30 p.m.), yoga (3–4 p.m.), and T'ai Chi (3:30–4:30 p.m.).

Sundays: Slow Down & Recharge

• Peer-Led Yoga | 12:15–1:15 p.m. Start your afternoon with a welcoming, beginner-friendly yoga class.
• Write and Reset | 12:15–1:30 p.m. Ease into the week with a quiet journaling practice.
• Contemplative Capoeira | 2–3 p.m. Explore mind-body awareness through movement, music, and community. No session November 15.
• Sound Bath | 2–3 p.m. Experience a meditative sound journey with gentle vibrations from chimes, drums, and singing bowls.
• Reading Unplugged | 2–5 p.m. Put away your screens and enjoy an afternoon of quiet, screen-free reading. Snacks are provided.
• Ashtanga Yoga Drop-in Led Class | 4–5 p.m. Enjoy a welcoming Sunday practice and build a yoga routine that works for your experience and ability level.

Plan Your Visit

The Contemplative Commons welcomes students, faculty, staff, and community members throughout the week.

Contemplative Commons Hours

• Monday–Thursday: 8 a.m.–8 p.m.
• Friday: 8 a.m.–6 p.m.
• Saturday: 10 a.m.–6 p.m.
• Sunday: 12–6 p.m.
• November 3: Closed

Most CSC programs are free and open to the public. Some special events require advance registration, so check event details before attending.

Explore the Full CSC Calendar

Whether you're looking to try a new yoga practice, spend time creating, reconnect with nature, or simply take a mindful break in your day, the Contemplative Sciences Center offers opportunities to cultivate presence, connection, and well-being.

Visit the CSC Events Calendar to explore the full schedule, find program details, and register for upcoming events.

Explore the CSC Events Calendar

Take a moment for yourself. There's a place for you at the Contemplative Commons!

Ruth Ferneyhough Joins UVAFinance as Service Experience Associate

Welcome Ruth!

Ruth Ferneyhough’s path into finance began with customer service. She started her career as a cashier at Harris Teeter and Food Lion before moving from the register to the customer service side of the business. There, her work expanded beyond handling money to answering questions, solving problems, and helping customers find what they needed.

These experiences eventually led Ferneyhough into banking, where she spent six years further developing her financial knowledge and customer service skills. When she reached a point where there was limited room to advance within her tier, she began looking for an opportunity to expand her experience. UVA had long been a place she was interested in working, and with her background in banking and customer service, UVA Finance stood out as the right place to continue her career.

Since joining UVAFinance, Ferneyhough has found a team willing to support her as she learns her new role as a Service Experience Associate. Ferneyhough has especially appreciated the support of her new team as she learns the ropes. “I don't even know if there are words to describe just how tight-knit the group is that we have here,” she said. Even when she has questions the team may have answered before, her colleagues remain patient and willing to walk her through the process, making the transition into UVA Finance a welcoming one.

While her new role continues to center on helping customers, the way Ferneyhough provides that support has changed. In banking, she worked with customers face-to-face and often had to respond to questions on the spot. At UVA Finance, she has more time to research a question, work through the details, and determine the best solution. “You have your time to answer, and you're able to do your research and dig into the problem a little more,” Ferneyhough said. “I think you can offer them a better solution since you've had the time.”

Outside of work, Ferneyhough spends much of her time with her five-year-old son. The two enjoy being outdoors, taking walks and hiking together. Some of their favorite places to visit are Sherando Lake and the Humpback Rocks Picnic Area, where her son has plenty of space to explore and use his energy.

Ferneyhough also enjoys reading and baking. Science fiction and fantasy are among her favorite genres, with The Lord of the Rings and Harry Potter among her favorites. In the kitchen, she keeps things classic. Her favorite thing to make, and eat, is a traditional cinnamon roll.

2027 UVA Staff Sustainability Leadership Program

Register today!

We are excited to announce the launch of the 2027 UVA Staff Sustainability Leadership Program, a professional development program to engage UVA staff in advancing initiatives that conserve resources and reduce waste within their departments. 

Participants will attend learning sessions designed to build sustainability knowledge, strengthen leadership skills, and develop a workplace project focused on waste reduction, supporting UVA’s 2030 sustainability goals.  

The program will include bi-weekly, in-person sessions on Central Grounds. Sessions will occur on Thursday mornings from February to June 2027, followed by summer project support meetings, and will conclude with a final showcase and reception in August. This professional development program is offered at no cost to UVA staff. Applications must be submitted by December 4, 2026. Space is limited and the selection process will be competitive. A cohort of 15-20 participants will be chosen and all applicants will be notified of their status by early January. 

2027 Sustainability Sessions

• Introduction to UVA Sustainability - February 18, 2027, 10:00 AM - 12:00 PM
• Waste Reduction - March 4, 2027, 10:00 AM - 12:00 PM
• Sustainable Change Management - March 18, 10:00 AM - 12:00 PM
• Ideas Into Action - April 1, 2027, 10:00 AM - 12:00 PM
• Green Energy & Buildings - April 15, 2027, 10:00 AM - 12:00 PM
• Healthy Ecosystems - June 3, 2027, 10:00 AM - 1:00 PM
• Project Support Meetings (3) - April 29, May 13, July 15, 2027, 10:00 AM - 12:00 PM
• Final Showcase and Reception - August 12, 2027, 3:00 - 5:00 PM

Learn more & apply through the Sustainability Leadership Program webpage →

New T&E Card Reporting Quick Reference Guide Available

 Updated resources are available to help you navigate T&E Card reporting and procedures in Workday.

Check out the new Reporting QRG!

A new T&E Card Reporting Quick Reference Guide (QRG) is now available! This guide provides step-by-step guidance on using T&E Card Reports in Workday, including the Active Cardholder Report.

Whether you're looking for reporting instructions or need a refresher on T&E Card procedures, the latest resources are available through the T&E Card Enhancements Resource Center.

Your One-Stop Shop for T&E Card Resources

The T&E Card Enhancements Resource Center brings together updated Quick Reference Guides, training materials, frequently asked questions, and support resources to help you navigate T&E Card enhancements in Workday.

Available Quick Reference Guides cover a variety of common T&E Card tasks, including how to:

• Apply for a New T&E Card
• Review the Status of a T&E Card Request
• Request a Transaction or Monthly Limit Change
• Request Leave on a T&E Card
• Cancel a T&E Card
• Approve a New T&E Card Request
• Approve a T&E Card Change Request
• Request Cash Withdrawal Access
• Access T&E Card Reporting Guidance

 TIP:  Bookmark the Resource Center for easy access to updated T&E Card procedures and training materials whenever you need them!

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For questions or additional assistance, contact AskFinance@virginia.edu.

FEAP November Resources: Finding Your Footing

Check out these resources for your well-being!

Presented by FEAP

Between changing responsibilities, busy schedules, personal commitments, and an ever-evolving world, uncertainty can sometimes feel like a constant in our lives. While we may not always be able to predict what comes next, we can develop practical skills to navigate change and support our well-being along the way. 

UVA's Faculty and Employee Assistance Program (FEAP) offers resources to help employees manage stress, approach challenges with greater confidence, and prioritize their mental well-being.

Small Strategies for Managing Uncertainty

When life feels unpredictable, even small, intentional actions can make a difference. FEAP encourages exploring approaches that help us remain grounded, including:

• Focus on what you can control. Redirecting energy toward the decisions and actions within your influence can help make overwhelming situations feel more manageable
• Stay connected. Conversations with trusted friends, family members, or colleagues can provide perspective and a sense of connection.
• Set daily intentions. Rather than trying to solve everything at once, identify one manageable goal or action to guide your day.
• Find balance in staying informed. Staying up to date is important, but recognizing when to disconnect from stressful news or social media can help protect your well-being.

For additional guidance, explore FEAP's Maintaining Our Center & Managing Stress in Times of Uncertainty (Revisited) Tip of the Month, which offers practical approaches to coping with life's unknowns.

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Upcoming Webinar: Skillful Change & Transitions

November 17 | 12:00 - 1:00 p.m.

Change is inevitable, but navigating it doesn't have to feel overwhelming.

Join UVA Professor Lili Powell for Skillful Change and Transitions, a Hoos Well reward-eligible webinar focused on developing mindfulness-based skills to navigate life's changes and transitions.

Whether you're adjusting to new responsibilities, experiencing personal changes, or simply looking to strengthen your ability to adapt, this session offers an opportunity to build practical skills for moving forward.

Register for the Skillful Change & Transitions Webinar →

Explore FEAP's Mental Well-Being Screenings

Understanding how you're feeling can be an important first step toward supporting your mental health.

FEAP offers confidential, no-cost mental well-being screenings powered by AiBerry, designed to help individuals better understand emotional and mental health concerns.

These science-backed screenings can provide additional insight into experiences such as persistent sadness, feelings of hopelessness, or other thoughts and emotions that may be difficult to understand.

Whether you're checking in with yourself or exploring additional support, these screenings offer another resource for prioritizing your well-being.

Explore AiBerry Well-Being Screenings through the FEAP website →

Discover More Support Through UVA HR

Did you know that UVA Human Resources is launching a campaign to help employees learn more about the services available to them?

FEAP is the first service featured!

The new HR Services campaign highlights resources employees may not realize are available, beginning with FEAP's confidential support services.

Employees can explore the HR Services Hub for informational videos, helpful resources, and additional details about the ways UVA HR supports faculty and staff.

Visit the UVA HR Services Hub to learn more →

Moving Forward, One Day at a Time

Navigating uncertainty doesn't mean having all the answers. Sometimes, it means recognizing what you can influence, finding support when you need it, and approaching each day with a little more intention.

Whether you're interested in developing new coping strategies, participating in an upcoming learning opportunity, or exploring available resources, UVA FEAP is here to support you.

Visit the FEAP Website to explore additional resources, upcoming events, and confidential support services.

Conflict of Interest: What You Need to Know

As a public institution, the University of Virginia is committed to transparency, ethical decision-making, and responsible stewardship of University resources. An important part of that commitment is identifying and managing potential Conflicts of Interest (COI) in University business relationships.

What is a Contractual Conflict of Interest?

At UVA, different types of conflicts of interest are addressed through different processes. While Research COI focuses on protecting research integrity, Contractual COI focuses on business relationships involving University employees, suppliers, and individual contractors. 

A contractual conflict may arise when a UVA employee or their immediate family member has a financial interest in a business that provides, or seeks to provide, goods or services to the University. 

Common situations that may warrant additional review include:

• Former UVA employees returning to provide services as independent contractors.
• Family connections between UVA employees and businesses seeking to work with the University.
• Nonprofit relationships in which UVA employees have financial interests or influence over spending decisions.

These situations do not automatically indicate a prohibited conflict, but they may require disclosure and additional review.

How Does UVA Identify and Review Potential Conflicts?

The UVAFinance Compliance team identifies potential contractual conflicts through departmental inquiries, supplier onboarding, and annual recertification.

When reviewing a potential conflict, the team considers the nature of the relationship, financial interests, and who controls how work is performed. If a conflict is identified and can be appropriately managed, it may be presented to the UVA President or designated officials for approval.

Important Reminder: Check Your Inbox!

UVA employees have received a separate email outlining annual Contractual Conflict of Interest disclosure requirements and next steps.

Employees are encouraged to review this communication carefully to determine whether they need to submit a disclosure.

Under Virginia law and University Policy FIN-054, certain financial relationships may require disclosure, including qualifying ownership interests, compensation, or other financial arrangements involving businesses contracting with UVA.

If you previously disclosed a conflict that still exists, you must submit a new disclosure each year, even if your circumstances have not changed.

Resources & Next Steps

• Review Your Email: Look for the recently distributed Contractual Conflict of Interest communication for detailed disclosure requirements and instructions. 
• Submit a Disclosure: If you have or anticipate a potential contractual conflict, complete the Conflict of Interest Disclosure Form.
• Learn More: Visit the UVAFinance Conflict of Interest resource page for additional information.
• Ask Questions: If you're unsure whether your situation requires disclosure, contact askfinance@virginia.edu for guidance.

Upcoming Offerings from UVA's Contemplative Sciences Center

University of Virginia Contemplative Sciences Center

Upcoming Opportunities to Explore

Looking for ways to recharge, connect with others, or bring a little more mindfulness into your routine? The University of Virginia's Contemplative Sciences Center (CSC) offers a variety of free programs and events open to the public–from yoga and meditation, to creative activities, music, and thoughtful conversations. 

November 9–20, 2026

Active Series Micro-Residency

Explore an all-level Ashtanga Yoga practice with Elizabeth Van Genderen and William Mushkin of Ashtanga Yoga Denver. Additional details coming soon!

Free & Open to the Public

November 13, 2026

Live Premiere of Synaisthesis

Experience an innovative performance blending electronic and acoustic music, sound art, and intermedia at UVA’s Conservatory. Registration link to come, space is limited.

11 a.m. – 12 p.m.  |  7 – 8 p.m.

Free & Open to the Public

November 18–19, 2026

AI Anxiety + Human Flourishing Symposium

Join leaders in education, research, industry, and contemplative practice for two days exploring AI anxiety, career uncertainty, digital alienation, meaning, and belonging.

Location: Contemplative Commons, University of Virginia

Open to the Public

December 10, 2026  |  5–6:30 p.m.

Salon: PAIN with Patrick Finan

Continue the CSC Salon series with a conversation exploring pain and contemplation.

Event Details Online

December 11, 2026  |  3–4:30 p.m.

Step Away & Recharge: A 90-Minute Nature Retreat

Reconnect with the natural world through expressive eco-art, therapeutic movement, and sensory activities designed to support well-being.

Free & Open to the Public

Looking for something to work into your weekly routine?

The CSC also offers recurring programs, including weekday Midday Mindfulness, yoga classes, contemplative bird-watching walks, screen-free creative activities, sound baths, and more.

Most offerings are free and open to the public, making it easy to find a practice that fits your interests and schedule. For more details on CSC weekly offerings, check out their Events webpage.

Explore the Full Calendar & Registration Details

Visit the CSC to discover upcoming events, learn more about programs, and reserve your spot where registration is required. 

Explore the CSC Calendar 

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Take a moment for yourself—and discover new ways to cultivate presence, connection, and flourishing.

Don't Forget to Vote!

VOTE!

Election Day is coming up on Tuesday, November 3! If you're a Virginia voter, now is a great time to make your plan to vote. 

✅ Check your registration and find your polling place.

📅 Explore your options: Virginia offers early in-person voting, as well as voting by mail for eligible voters.

📍 Know before you go: Check important deadlines, voting hours, ID requirements, and what’s on your ballot.

Ready to make your plan? Visit the Virginia Department of Elections for official voting information and resources. 

Your voice matters!

Please Join Us in Thanking Our FSC Team for Customer Service Week!

Thank you!

This Customer Service Week, we're celebrating the Finance Solution Center (FSC) team and the many ways they support our customers and keep Finance operations running smoothly!

So far this year, the FSC team has resolved 21,689 AskFinance cases. Their commitment to providing excellent service shines through in a 94% customer satisfaction score and first-response SLA performance above 85%, consistently exceeding the 80% target, quarter after quarter. 

And our FSC team does much more than resolve cases! Their work spans a variety of essential services, including covering the UVAFinance front desk for walk-in customers reviewing and approving new supplier registrations, depositing checks received on behalf of the University, and receiving and routing incoming mail and garnishments. 

These behind-the-scenes efforts make a meaningful difference for customers and colleagues across the University. Whether they're answering a question, processing a request, or keeping important work moving forward, the FSC team helps make everyone's day a little easier. 

Help us celebrate the people behind the numbers! This Customer Service Week, take a moment to thank an FSC team member who has made your week, month, or year easier. A quick email, a Teams message, or a handwritten note can go a long way in showing your appreciation.

Join us in recognizing and thanking Robbie Almand, Andrew Clark, Ruth Ferneyhough, Eric Lunnen, Ann Paxton, Ella Schnittger, Colin Turner, and Dawn Wood for all they do.

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Happy Customer Service Week, FSC team! Thank you for your partnership and dedication to outstanding service.

Contract Requests Are Moving to Workday Strategic Sourcing: What to Expect

Here's what to expect!

Procurement Services is introducing the Contract Intake form in Workday Strategic Sourcing (WSS) as the single starting point for all contract requests handled by Procurement Services. The rollout begins in December with Non-Purchase Order (Non-PO) contracts and expands in January to include PO-related contracts. 

What's Changing?

One form, one starting point. Once both phases are in place, every contract request will begin with a Contract Intake in WSS, regardless of payment type. Contract Intake replaces today's separate starting points for contract review: a Workday Requisition for PO contracts and the Request Form in UVA Marketplace for Non-PO contracts (e.g., no-cost contracts or those paid via University T&E card) For PO contracts, a Requisition will still be required after the contract is executed.

Familiar questions, with a few enhancements. Contract Intake asks similar questions departments answer today, with enhancements to help Procurement Services identify compliance needs and clarify requirements earlier. Gathering this information up front helps requests move forward with fewer late-stage issues.

The main chance. Departments will submit the Contract Intake form first, then complete the applicable purchasing steps after the contract is executed (i.e., submitting a Requisition or paying by T&E Card). 

When Will This Happen?

Phase	Launch date	What it Means for You
Phase 1: Non-PO Contract Requests (T&E Card or no-cost)	December 11, 2026	The Non-PO Contract Request Form in the UVA Marketplace will be retired, and all Non-PO contract requests must be submitted using the Contract Intake form in WSS.
Phase 2: All Contract Requests (including PO contracts)	January 26, 2027	Contract Intake in WSS becomes the required first step for all contract submissions.

The phased rollout gives Grounds time to learn the form and ask questions, with training, reference resources, and support available before each launch date. 

What Does This Mean for You?

Your department will document the business need and flag relevant compliance considerations based on your knowledge of the goods or services. After contract execution, you'll complete the purchasing steps, monitor contract performance, and track upcoming expirations. 

Procurement Services will continue to review and negotiate contract terms, coordinator compliance activities, and manage contract signature and execution. 

What Happens Next?

Training details and reference materials will be shared ahead of each phase. For now, continue using the current contract request process and share this announcement with colleagues who submit contract requests so they are aware of the upcoming changes and rollout dates. 

Contract Intake is a step toward a clearer path for every contract request, and also builds toward a Workday-first approach and a more transparent, collaborative experience between departments and Procurement Services. For more information, visit the UVAFinance Procurement Transformation site. 

Questions About Contract Intake?

Email the Finance Solutions Center at AskFinance@virginia.edu.

Pardon Our Dust! Financial Health Review Is Coming Soon

Stay tuned!

Every good renovation starts with a sign on the door that says "Pardon Our Dust", so consider this our sign indicating the exciting new process coming soon to our UVA Finance community.

We are reimaging the account certification process to better meet the needs of our finance partners across Grounds and our institution's leadership. As we have considered the environment and leadership needs of UVA, it became apparent that our account certification process could be reimagined to not only be a strong control on our finances but also provide valuable context about financial activities across the University. Today is the first peek, with more to come!

Note On the Remodel Design: What Isn't Changing

The Account Certification process for Grants will not be changing. These detailed reviews support sponsor reimbursement documentation and reconciliation requirements. This part of the Account Certification process will be keeping its current look and requirements!

Our New Build: Financial Health Review

As you think of this remodel, you can think of the Financial Health Review as a summary-level analysis that uses budget and prior year financials to give you valuable insights on unit financial activity. There are two parts of this new process:

■  Monthly Activity Review

Financials are analyzed at the sub-department level (level 1 cost center hierarchy) to develop insights that will help provide key context for MBU leadership conversations. Finance teams will be able to spot and tackle unexpected variances before they become bigger puzzles to solve.

■  Quarterly Health of the MBU

Year-to-Date financials will be reviewed by the MBU to tell the story of the finances including important trends or emerging issues. These insights will help build the bigger story of UVA's finances and help our institution's leadership understand what has happened and where we are going.

Building with the Tools We Already Have - Anaplan

We are leaning on our new Anaplan tool for the new Financial Health Review process. The Anaplan system will help make this process useful and user-friendly while also driving more connection between our planning tool and the actuals that are occurring day-to-day.

Designed for MBU Flexibility

We recognize that each MBU has their own unique financial structures and this has been front of mind in the design of the FHR process. For the process, each MBU owns the configuration of their sub-department structures and assigns individuals to the roles in the new process.

A Note for School of Medicine

The School of Medicine will continue their current internal monthly review process rather than be required to complete the monthly FHR process from UVAFinance. SOM will still be required to complete the monthly Grant account certifications as well as the quarterly FHR MBU review.

⚠ Work in Progress

Still Under Construction

This is just the start! We're anticipating go-live in February 2027 for review of January actuals. Next up, we will be working with MBUs on design and role assignments and begin testing the FHR process. More details will be shared soon. Questions in the meantime? Reach out to AskFinance@virginia.edu.

More updates coming soon!

OE Learning Program: Short Sessions - Explore AI & Behavior Design at UVA

Check out these OE offerings!

The Office of Organizational Excellence (OE) Learning Program invites UVA faculty and staff to participate in two upcoming short sessions designed to spark new ideas, encourage collaboration, and provide practical tools to apply in your work.

AI in Action: Learning from Colleagues across UVA

When: Tuesday, October 20, 2026 | 10–11 a.m.

Where: Bavaro Hall, Holloway Hall, Room 116

Artificial intelligence is evolving quickly, and innovative work is happening across the University. Join UVA colleagues for a peer-to-peer learning session featuring real-world examples of how teams are using, exploring, and supporting AI in their work.

Hear from colleagues representing the McIntire School of Commerce, Student Affairs, Human Resources, and Information Technology Services as they share the opportunities they are seeing and the challenges they are navigating.

Come away with practical ideas, new connections, and insights that may spark possibilities for your own work.

Register for AI in Action →

Design for Change: An Introduction to Fogg Behavior Design

When: Tuesday, November 10, 2026 | 10:30–11:45 a.m.

Where: Newcomb Hall, South Meeting Room

Ever wonder why people don't always do the things we think they should do, even when the benefits seem clear? Students miss appointments, new tools go unused, and promising programs draw small crowds. Understanding what drives behavior can help us design more effective solutions.

This session introduces the Fogg Behavior Model (FBM), developed by Stanford behavior scientist BJ Fogg, Ph.D., and explores practical ways to apply behavior design in your work.

You'll hear how UVA faculty and staff have used these methods in student leadership development, communications, and a teacher training grant. Then, in small groups, you'll explore how to apply Fogg's methods to a work-related challenge through a guided activity.

Whether you're encountering behavior design for the first time or looking for new ways to encourage behavior change, this session offers practical models and methods you can put to use right away.

What One Past Participant Says

"Learning Behavior Design became a lens for me and my team to look at everything we do. It's easy to bring this new way of thinking into our work, and it helps us think more intentionally about how we create resources and supports that work well for the educators we serve."

— Kate Matthew
STREAMin3 Project Director, Center for Advanced Study of Teaching and Learning (CASTL)

Featured Presenters

• Stephanie Weldy, M.Ed. – Behavior Design Practitioner and Educator
• Jill Maurer – Assistant Director, Gordie Center
• Gwendolyn Slade Bouchie, M.S. – Executive Director of Research Strategy and Communications, Office of the Vice President for Research
• Virginia E. Vitiello, Ph.D. – Research Associate Professor, School of Education and Human Development

Register for Design for Change →

Join Us!

Whether you're interested in exploring AI with colleagues or discovering new approaches to behavior change, these sessions offer opportunities to learn, connect, and bring fresh ideas back to your work.

Anaplan: New Transfer Options and Final 2026 Training Opportunities

What's next for Anaplan?

Academic Anaplan users will soon have a new process for requesting changes to previously approved transfers. The process, deploying October 19, provides a way to request corrections to worktags, amounts, or both.

We're also sharing a reminder about the final Anaplan training opportunities for 2026.

Reopening an Approved Transfer

Beginning with the October 19 deployment, users can request that an approved transfer be reopened to make necessary changes.

Who can use this process?

This process applies only to transfers with a Submission Status of Approved and is available while the working budget is open. It does not apply to other transfer statuses or locked budget snapshots.

How to Request a Transfer Reopening

1. Complete the Reopening Approved Transfer Request Template. Identify whether the request involves worktags, amounts, or both. Include the FI Transfer Input Line ID, current and proposed values, and a justification for the change.
2. Verify the information. Before submitting, confirm that the template's Check column displays "OK."
3. Submit your request to AskFinance. Email the completed template to askfinance@virginia.edu with the subject line "Request to reopen an approved transfer."

Download the Transfer Request Template →

What Happens Next?

Once the request is submitted:

• Central Finance contacts the original transfer initiator, identified in Anaplan's "Entered By" field, for approval.
• The initiator approves or declines the request. If declined, the transfer remains approved and unchanged.
• If approved, Central Finance reopens the transfer, records the AskFinance case ID, makes the requested revisions, and resubmits it for processing.
• Anaplan processes the resubmitted transfer at the top of the next hour. Its status changes from Reopened to Submitted, and the Receiving Unit can review it in 3.03 Transfers Review.

The original transfer initiator must approve the reopening request before Central Finance can proceed.

Important: Transfer Planning Model Downtime

The Transfer Planning Model will be unavailable beginning Sunday, October 18, at 6 p.m. and will reopen Tuesday, October 20, at 8 a.m. as part of the deployment.

Final Anaplan Training Opportunities for 2026

Only two instructor-led training sessions remain this calendar year for individuals who need Editor (Standard Role) access to Academic Anaplan.

Building on Anaplan: Advanced Budgeting for the Academic Division

Upcoming Sessions

• Thursday, October 22 | 2–5 p.m.
• Monday, November 9 | 1–4 p.m.

Prerequisite: Participants must complete Getting Started with Anaplan: Budget Planning for the Academic Division before attending.

Register in Workday Learning →

Anaplan Viewer Training: Self-Paced Option Coming Soon

There will be no additional instructor-led Anaplan Viewer training sessions in 2026 as we prepare to introduce Anaplan Viewer Self-Paced Training.

The new option will allow users who need Viewer access to complete their required training at their own pace. Watch for additional information about availability and enrollment.

Looking for More Anaplan Information?

Visit the UVAFinance Anaplan page for additional information and resources.

Explore Anaplan Resources →

How Do Workday Releases Work?

What Happens When Workday Releases New Features? 

If it seems like Workday is always changing, there’s a reason for that. 

Workday regularly updates its platform throughout the year, including weekly, monthly, and quarterly service updates that deliver fixes and enhancements. Twice each year (generally in March and September) Workday also delivers a larger feature release containing new and updated functionality.

But those changes don’t simply appear in Workday overnight. 

A Chance to Look Ahead 

Before a major release reaches the live Workday environment, upcoming functionality is documented in Workday release notes, and then made available in a Preview environment. This gives Workday customers an opportunity to review what’s coming, understand how changes may affect their organization, and test important business processes. 

During this period, local support teams review Workday’s release information and determine which changes are relevant to the areas they support. 

Not Every Change is the Same 

Some Workday features are automatically available, meaning they become part of the system when Workday delivers them. Others may require configuration or a decision about whether and when to adopt the new functionality. 

That means release preparation involves more than simply looking for new features. At UVA, our Workday teams may need to ask: 

• Does this change affect a process we use today?
• Do we need to test existing functionality?
• Is there new functionality we want to adopt?
• Does anything need to be configured?
• Will users notice a change?
• Do we need to update guidance, training, or communications?

From Preview to Production

Approximately four weeks before the scheduled rollout, the major Workday release becomes available in the Preview tenant, providing an opportunity to review and test upcoming changes before they go live. On the scheduled rollout date, the release moves into Production, the live environment used for day-to-day activities.

Workday continues delivering updates throughout the year, while teams begin looking ahead to the next major release. This regular release cycle allows Workday to continually improve the platform while giving organizations time to understand and prepare for significant changes.

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Related News: New Look, Same Workday

Meet Hayden Peper, UVAFinance Communications Generalist

Welcome, Hayden!

After getting to know UVAFinance as a student worker and part-time team member, Hayden Peper has officially joined the Communications team full-time as a Communications Generalist!

A University of Virginia graduate with degrees in psychology and English, Peper brings a love of storytelling, learning, and connecting with people to her role. She's already a familiar voice behind many UVAFinance blog posts, but this time, we're turning the spotlight on her.

Peper's responsibilities have grown to include developing blog content, creating graphics, coordinating email communications, and supporting outreach across the Finance community. One of her favorite parts of the job is translating information from different Finance departments into engaging, accessible stories for readers who may not be familiar with the University's financial operations.

As a student worker, she collaborated primarily with a smaller group of colleagues. Now, she's connecting with people throughout UVAFinance and gaining a better understanding of how their work fits together.

For Peper, working at UVA offers a new perspective on a place she's known for much of her life. Having grown up in the Charlottesville area and later attended UVA, she's experienced the University as both a community member and a student. Now, she's gaining an appreciation for the people and processes that keep the institution running.

"What is most mind-boggling to me is how many people it takes for just one department to keep this university running," she said.

She's also been struck by the ways Finance employees connect directly with students and the broader University community, something she hadn't fully appreciated during her time as a student.

Peper's curiosity extends well beyond her communications work. After discovering an interest in speech-language pathology through experiences shadowing professionals in a local clinic and working with children as a support teacher, she's now completing post-baccalaureate coursework in speech and hearing sciences through an online University of Wisconsin-Eau Claire program. She plans to pursue a master's degree in speech-language pathology.

These days, Peper calls Washington, D.C., home, where she enjoys exploring historic neighborhoods, visiting museums, discovering new restaurants, and spending time with friends. She's also developed an interest in collecting tiny art prints from vending machines scattered throughout the D.C. area, turning her walks into miniature treasure hunts.

Although she's enjoying city life, Charlottesville still holds a special place in her heart. She misses the Blue Ridge Mountains and walking local trails with her dog, Blue, and she looks forward to returning for visits.

We're delighted to welcome Hayden to her full-time role with UVAFinance and look forward to the stories, connections, and creative contributions she'll bring to the team!

Hayden's Spooky-Season Reading Recommendations

Hayden's enthusiasm for Gothic literature makes her an excellent source for spooky-season reading recommendations. Here are her top picks:

• Rebecca – Daphne du Maurier
• The Haunting of Hill House – Shirley Jackson
• The Stepford Wives – Ira Levin
• Bunny – Mona Awad