T&E Card Database Moving to Workday

T&E Card Database Moving to Workday

UVAFinance continues to move toward a more streamlined and consistent experience for managing purchases and payments across UVA.  As part of this broader Procurement Transformation effort, teams across UVAFinance are continuing to identify opportunities to bring more purchasing and payment-related processes into Workday and improve visibility into those activities.  

One example of this work is an upcoming enhancement to the Travel & Expense (T&E) Card program.  The T&E Card Database and request process will soon move into Workday, creating a centralized place to manage cardholder information, submit requests, track request status, and view reporting and training-related activity.  This enhancement also supports UVAFinance’s Workday-First approach by reducing reliance on separate tracking processes and bringing more activity into a single system.  

This work reflects a strong cross-functional effort across UVAFinance.  Procurement (BSDA and Travel & Expense), Integrations, Business Services & Systems, Training, Workday Support, and Business Intelligence are partnering to create a more cohesive and sustainable framework for managing T&E Card activity.  By bringing these processes into Workday, teams will have improved visibility into requests and reporting while maintaining the existing T&E Card policy and support structure.  

Procurement Transformation activities continue across multiple areas, and additional updates will be shared as this work progresses.  In the coming months, UVAFinance also expects to expand the Workday Strategic Sourcing pilot as part of ongoing efforts to modernize purchasing and procurement-related processes across the University.  

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Related News:  Procurement Transformation on UVAFinance website