Tracy Marcotte Joins 2026-2027 ACE Leadership Seminar

Congrats, Tracy!

Please join us in congratulating Tracy Marcotte on her selection to the 2026–2027 Senior Leadership Seminar, hosted by the American Council on Education Women’s Network Virginia. 

This highly competitive program brings together emerging and established leaders from colleges and universities across the Commonwealth to strengthen leadership skills, expand professional networks, and foster collaboration in higher education. 

Marcotte will participate in a series of sessions held at Radford University, Hilton Downtown Richmond, and Norfolk State University, culminating in the Annual State Conference. Her selection reflects both her dedication to leadership and her continued impact within the UVA community, and we look forward to the perspectives and experiences she will bring back to Grounds.

HR NEWS - APRIL 2026

You Career Growth 

There are several upcoming HR and well being opportunities worth adding to your radar this spring, along with a few helpful resources for caregiving, career development, and benefits support.

Managing Early Career Employees:  Managers looking to better support early career employees may want to check out Managing Early Career Employees. This virtual session focuses on helping emerging talent grow through thoughtful feedback, development opportunities, and clear career pathways.

• When? April 22, 12:00 p.m. - 12:30 p.m. 
• Where? Virtual
• Sign up HERE

How to have a Career Conversation with Your Team Members (Managers): This workshop is geared toward managers who want practical guidance on leading effective career conversations and preparing for next steps with their teams.

• When? May 5, 12:00 p.m. - 12:30 pm
• Where? Virtual
• Sign up HERE

Career Tip of the Month

This month’s career tip is also a good reminder: invest in workplace relationships. Setting up coffee chats, checking in regularly, and showing appreciation can go a long way in making collaboration easier and work more rewarding. Book an appointment with us to discuss!

Your Benefits, Health, and Well-Being 

• Micro Breaks continue through May 21, offering short sessions designed to help participants reset through mindfulness, movement, and stress relief practices.

• The Hoos Well 1% Challenge begins May 5 and encourages participants to practice mindfulness for less than 15 minutes a day for 25 out of 40 days. Those who complete the challenge can earn a $50 reward.

• Looking ahead, employees can also explore Investing Essentials: Five Principles to Invest with Confidence on May 4 (11:00 a.m. or 1:00 p.m.) and Healthcare in Retirement on May 6 (10:00 a.m. or 4:00 p.m.).

Digital Accessibility Update: Timeline Extension and Current State

Take note!

We are sharing an update regarding new federal guidance on digital accessibility.

The U.S. Department of Justice (DOJ) has extended the federal digital accessibility compliance deadline for public institutions by one year, to April 26, 2027. As Virginia’s Information Technology Access Act aligns with the DOJ’s federal accessibility requirements, both Virginia law and University Policy IRM-008 are interpreted to follow the federal timeline.

While UVA’s compliance date has been extended, our expectations and commitments remain the same, to ensure that our services, programs, and activities offered are accessible to individuals with disabilities in accordance with Title II of the Americans with Disabilities Act (ADA).

• Roles and Responsibilities

The ADA Coordinator Team is leading the review and decision-making related to this update. Procurement Services’ role is to support the process once guidance is provided.

• Where Things Stand Today

Until updated guidance is shared:

• Digital accessibility should remain a consideration in your procurement process. Please review UVAFinance’s Digital Accessibility webpage.
  • School and unit leaders should continue to support their faculty, staff, and Digital Accessibility Liaisons in this effort and to map out a strategy for compliance.
• While changes to the procurement process are coming, this does extend the previous deadline of April 24, 2026.
  • This extension allows the ADA Coordinator Team additional time to review and refine the processes, making sure that there is full clarity and consistency with future guidance.

• What to Expect Next

In the next few weeks, we will share updates as soon as:

• The ADA Coordinator Team finalizes guidance for UVA, and
• Clear and practical guidance is developed for your procurement operations.

We appreciate your understanding while this important work is underway. Our goal is to provide clear, consistent, and easy to follow guidance as soon as more information becomes available.

Professional Development Corner April 2026

Contributed by Patty Marbury, Director of Training and Development, UVAFinance

Note: Remember to discuss all professional development opportunities with your manager prior to applying for any funds. See below for more information on the Education Benefit.

Don't neglect development.

Why is professional development important?

Professional development offers a valuable opportunity to stay engaged and navigate the constantly changing landscape of Higher Education—and beyond. Whether you’re looking to learn new skills, sharpen existing ones, enhance your leadership abilities, explore new interests, stay on top of emerging trends, or simply connect with colleagues, there’s something for everyone.

Check out this article from the University of Pennsylvania’s Wharton School, How Professional Development Can Boost Employee Engagement, on how participating in learning activities benefits all.

Doing More with Less: Rethinking Professional Development

Professional development is often associated with courses, conferences, and certifications—but meaningful growth doesn’t have to be expensive. When budgets are tight, development doesn’t stop; it just looks different.

Free and low-cost resources can also go a long way. Articles, webinars, podcasts, and internal training opportunities offer flexible ways to learn without requiring significant time or funding. The key is to be intentional about choosing resources that connect to your goals and applying what you learn in your work.

Some of the most valuable learning happens in everyday work. Thinking about professional development as something that happens through work—not separate from it—helps keep momentum going. Growth is not defined by cost, but by impact.

So, this month identify one no- or low-cost way to support your development.

Professional Development Opportunities

To help with your planning, following is information about a variety of workshops, courses, and resources to support your ongoing growth. While some opportunities are free and others may have a fee, many do not require travel. Please feel free to share other opportunities you come across and they’ll be included in future communications.

Coursera

Remember that we have access to Coursera, an online learning platform that offers a wide range of courses, specializations, certifications, and degree programs from universities and institutions around the world. UVA has a university-wide subscription for Coursera. Check it out and start learning!

Upcoming Offerings

Listed below are links to offerings that may be of interest. As we have done for the past couple of months, we’ll again focus on opportunities for which you can use your centrally-funded education benefit and are offered virtually, or in a few cases, locally, so there are no travel costs. Remember, if you are requesting departmental funds, make sure you have approval before you register for or enroll in any offering.

• Spring FOCUS – May 19-21, 2026 at VMI in Lexington, VA. In-person registration ($350) closes May 1, 2026. Virtual Attendance ($50) registration opens after May 1.

EDUCAUSE Events

What is EDUCAUSE? From their website: “EDUCAUSE is a nonprofit association whose mission is to lead the way, advancing the strategic use of technology and data to further the promise of higher education. We connect and empower our member community through insights, advocacy, resources, and learning opportunities to anticipate trends and strengthen professional practice.”

NACUBO*

• Washington Updates
• April 6 Recording
• Other Live Online Events - unless indicated, the session is free to NACUBO members, which we are, although you need an individual account. Some also offer CPE credits.
• Recordings
• Conferences and Forums
• NACUBO 2026 Annual Meeting – July 18-21 in Anaheim, CA
• New: 2026 Actionable Insights for AI Series – May 12-28 online
• Self-Paced Courses and Microlearning

Selected NACUBO self-paced courses:

• Strategic Higher Education Finance and Planning ($595)
• F&A Short Form ($150)
• Essentials of College and University Accounting ($125)
• Facilities Management ($49)
• Endowment Fundamentals ($49)
• New to Higher Education ($49)

NACUBO Podcasts:

• Career Conversations
• NACUBO in Brief

*Individual NACUBO membership is free through UVA’s institutional membership. To join, go to nacubo.org and click on “Login or Join.” From the Login box, click on “Don’t have an account” and fill out the form. In the “Primary Affiliate” field, enter “University of Virginia” and select the appropriate affiliate.

SACUBO

• 2026 Fall Conference – November 11-13, Myrtle Beach, SC. Save the date; more info coming soon.

EACUBO

• Higher Education Leadership Program – August 10-13, 2026, at Cornell University in Ithaca, NY ($2,999)
• 2026 Annual Meeting – October 12-15, 2026, Buffalo, NY. Save the date; more info coming soon.

The Chronicle of Higher Education

• Professional Development Programs
• Administrative Leadership Institute – May 2026 ($595 for one session; $1,095 for two; $1,495 for three)
• Virtual Events - many are on-demand and/or free

Additional Professional Organizations and Resources

• NCCI - Network for Change and Continuous Innovation
• AGA - requires membership
• LearnBFSI - several interesting fee-based courses; note this company is in Australia

UVA Organizations

• UVA Organizational Excellence has many learning opportunities, resources, and articles. Subscribe to OE’s newsletter.
• UVA Miller Center always has interesting programs.
• UVA Human Resources offers many free programs and courses.
• Learning Tracks | UVA HR – HR has created three learning tracks: Aspiring Managers, New Managers, and Personal Growth for individual contributors. These are about a year-long commitment and require completion of an online form.
• LinkedIn Learning - Human Resources also has links to microlearning courses and LinkedIn Learning. Participating in these courses does not require submitting a Professional Development Request Form.
• UVA Darden Executive Education – Several programs, with the 50% discount for UVA staff, are under $2,000. Use the discount code UVA50 when registering. See the Darden Executive Education program schedule for upcoming dates.
• UVA’s School of Continuing and Professional Studies offers many certificate programs.

Other Institutions

• Harvard Business School Online offers multi-course credentials and certificate programs; many are less than $2,000.
• University of Pennsylvania Wharton School of Business online programs; many are $1,000 or less.
• Stanford University Executive Education – the self-paced programs are $1,500.

Education Benefit

Each year you have $2,000 of centrally-funded education benefit for professional development or $5,250 to use for tuition toward a degree-seeking program. See UVA HR’s Education Benefits page for more information.

To be eligible for this benefit, you must have had six months of service in a benefits-eligible position at UVA by the start date of the class, with the intent to remain on the active payroll during the entire term of the class.

UVAFinance team members: If you have questions about Professional Development opportunities, please contact Patty Marbury at pam5w@virginia.edu.

Article on Leadership

The Top 20 Leadership Challenges - this informative article provides many links to other articles and resources from the Center for Creative Leadership.

Please feel free to share other opportunities you come across and they’ll be included in future communications.

Robbie Almand Promoted to Senior Service Experience Associate

Congratulations Robbie!

We’re excited to share that Robbie Almand has been promoted to Senior Service Experience Associate on the Finance Solution Center team, effective April 27.

Since joining the team as a Service Experience Associate in late 2024 , Robbie has become a familiar and trusted presence for many of our partners across Grounds.

In his new role, Robbie will take on an expanded scope, with an initial focus on procurement, along with support for travel and expense. His strong understanding of our processes and his commitment to helping others navigate them make him a natural fit for this next step.

Please join us in congratulating Robbie on this well-earned promotion. We’re grateful for the impact he’s already made and look forward to what’s ahead!

Small Business Expo Returns to Grounds on June 10

Looking to discover new local vendors or reconnect with some of your favorites? 

The UVAFinance Procurement Services team invites you to the 2026 Small Business Expo, a lively, in-person event designed to bring the University community and small businesses together.

Newcomb Hall Ballroom

Wednesday, June 10, 2026

12:00 – 2:00 p.m.

This year’s Expo will feature more than 70 small and local businesses, along with purchasing representatives from local government agencies—all in one place.

Why Attend?

Whether you’re sourcing for an upcoming need or just exploring what’s out there, the Expo is a great way to:

• Discover new vendors across a wide range of goods and services
• Connect face-to-face with local and small business partners
• Learn more about UVA’s Small Business Initiative
• Support the vibrant local business community that supports us

A Few Highlights

From catering and consulting to technology, construction, and creative services, the range of exhibitors this year reflects the depth and diversity of our local business community.

You’ll find vendors like Afton Design Co. (Graphic Design), Otto Eats & Catering (Mediterranean & Turkish cuisine), ThunderCat Technology (technology solutions), Buckingham Greenery (interior landscaping), and SERVPRO of Charlottesville (restoration services), along with many more. 

RSVP for a Chance to Win

Planning to attend? Be sure to RSVP for a chance to win summer-themed VIP prizes, courtesy of our promotional product sponsor, CustomInk.

RSVP Now

Thank You to Our Sponsors

A special thanks to our event sponsors for helping make the Expo possible:

• REPlacement Parts, Inc. – Rotunda Sponsor
• Journey Group – Sabre Sponsor

Exhibitors

Creative, Media & Professional Services
Afton Design Co.; Anne Barkley; Manifest Greatness Media; Growing Perspectives Career Consulting; Positive Professionals LLC

Facilities, Maintenance & Operations
Allied Portable Toilets; April’s Cleaning Service; SERVPRO of Charlottesville; Stanley Steemer; Security Lock & Key

Technology & Equipment
Amtek Company; ThunderCat Technology; Top Notch Computers; Side Nerd Apps

Food, Events & Hospitality
Otto Eats & Catering; MIXEVE; Ethos Wine & Tea; D’s Pretty Events

Retail, Apparel & Promotional
Blue Spoon Boutique; Haberdasher Corporate Apparel; Magpie Knits; Renee’s Boutique; Cavalier Custom Designs

Construction & Industrial
Mark Turner Construction; Bryan Tool & Machining, Inc.; US Energy Management, Inc.; Waltz Engineered Sales, Inc.

Printing & Office Support
Printsource; Sir Speedy of Central VA; The Supply Room; UVA Print

And many more local and SWaM businesses will be joining us on June 10. 

Join Us

This is one of those events that’s genuinely useful and genuinely fun, so make plans to stop by, make a few connections, and maybe walk away with a new go-to vendor.

We’ll see you there!

Fixed Asset Capital Equipment Threshold is Changing

Changes are coming!

Capital Equipment Threshold Changing July 1, 2026

Effective July 1, 2026, UVA will update the capital equipment dollar threshold from $5,000 to $10,000. 

Other parts of the capital equipment definition will remain unchanged.

What’s changing: Equipment must now meet a $10,000 threshold to qualify as capital equipment.

This change is being made to align UVA policy with federal guidance, create greater consistency across regulatory requirements, and help streamline accounting, reporting, and compliance practices.

What you need to know

• Through June 30, 2026: Continue following the current capital equipment threshold, including the $5,000 threshold.
• On and after July 1, 2026: Requisitions submitted on or after this date should use a capital spend category only if the updated requirements are met.
• Administrators will no longer use capital spend categories for equipment purchases under $10,000.

Open purchase orders

Open or in-progress transactions at the time of the change will be reviewed by the Business Asset team. Any needed change orders or accounting updates will be handled by UVAFinance on behalf of units, with minimal impact to departments across Grounds.

A few reminders

• There will be no retroactive changes to existing assets.
• Current assets will continue to be depreciated on their original schedule.
• Current assets will still go through inventory until fully depreciated.

Note: UVA Health System follows its own fixed asset policy and is not impacted by this update.

If you have questions or need support, please contact AskFinance@virginia.edu.

Attestation Campaign April 27- May 8

It's that time again!

Beginning April 27, UVA will begin 10 days of verification to ensure our employees have the appropriate access in Workday HR and Workday Financials.  This exercise will include UPG, the Medical Center, the College at Wise, and all schools and units of UVA, to ensure that we are being good stewards of the University’s data and resources as required by policy.

When the attestation begins on April 27, managers of individuals who hold key access roles will receive automated emails requesting that they review the roles assigned to their direct reports and attest that those roles are appropriate for their duties.  

Managers will have 10 days to complete their attestation; failure to attest to employee roles could result in loss of system access for those employees.

• If you're a manager:  watch your email inbox for instructions and links to perform the attestation. The email messages are legitimate and expected (not spam or phishing).   
• If you're not a manager, but you do have Workday Roles:  Ask your manager if they have completed attestation activities on your behalf. 

We’re aware that this is a busy time, so we have taken steps to provide clear instructions and a simplified process so the attestation can be completed quickly and easily.  

The UVAFinance Team will proactively contact managers who have not attested as the deadline draws nearer.  Also, the Ask Finance Team is standing by to assist.  Don't hesitate to reach out if you have any questions!

_______________________________________________________ 

Resources for Attestation 

Meet Ariel Miller: From Patient Care to Procurement

Pictured are Miller and her children
preparing for Halloween

After nearly two decades at the University of Virginia, Ariel Miller has built a career shaped by curiosity and a willingness to pivot. Now a Sourcing Specialist in Procurement, her path into UVAFinance began in patient care.

Beginning her UVA journey at 18 as a Certified Nursing Assistant in the Health System, Miller spent four years in the neurology stroke unit. She then transitioned to Student Health and Wellness, remaining a CNA for another ten years. Over time, she began to reassess her long-term goals. Although she had completed nursing school, she realized the path no longer aligned with what she wanted moving forward. That reflection led her to explore new opportunities beyond clinical work.

When a Facility Coordinator role opened at Student Health, she saw it as an opportunity to step into operations. The position involved event coordination, facility management, and overseeing 

medical inventory. With her background, the transition felt natural.

She later advanced into an Assistant Facility Manager role, where she focused on improving internal processes and making operations more efficient. That work sparked a deeper interest in how systems function behind the scenes.

“I really enjoyed figuring out how to make things run better,” she says. Her experience managing purchasing and inventory led her to question what happens beyond the transactions she was handling. That curiosity ultimately brought her to sourcing and procurement in UVAFinance.

Now in UVA Finance, Miller is developing a broader understanding of vendor relationships, contracts, and the full scope of purchasing. She is especially drawn to the analytical side of the work, from reviewing details to ensuring transaction accuracy. As she continues settling into her role, she is focused on learning the processes and identifying opportunities to improve them over time.

Outside of work, Miller spends most of her time with family, often attending her children’s activities, from dance and basketball to flag football and travel for sports. When she has a moment to slow down, she enjoys being outdoors, going for walks, and crafting with her kids. Whether it’s beaded bracelets or custom cups, it’s a creative way for them to spend time together. She also likes to unwind with a good show; recent favorites include Bridgerton, S.W.A.T., and All-American.

Looking ahead, Miller is interested in continuing to grow within procurement while also learning more about small businesses and local vendors connected to the UVA community. “I’m excited to learn more about that space and see how it all connects,” she says.

We're glad you've joined the team, Ariel!

​

Meet Crystal Morris, UVAFinance LSP

Morris pictured riding her horse, Sully

Originally from Harrisonburg, Crystal Morris later lived in Waynesboro and recently moved to Charlottesville. She earned her associate degree in Information Systems Technology from Blue Ridge Community College, where she appreciated the smaller, more flexible learning environment.

Morris has been with the University for about four years, building her experience across several technical roles. She started as a Tier 1 technician and later moved into a working manager role at the help desk, gaining experience in team coordination and project support. She later joined Central UVA IT as a Tier 2 technician with ITS Desktop Support.

Now a Local Support Partner within UVA Finance, Crystal serves as a primary point of contact for technology support, assisting with troubleshooting, equipment setup, and user access. She especially values the smaller LSP team structure, which allows for clearer communication and stronger colleague connections.

"The sense of connection is different in UVA Finance," she shares. "It is easier to get to know the people you are working with and support them more directly."

Outside of work, Morris enjoys horseback riding, a passion she has had since childhood, and being outdoors is another way she resets and recharges. She also enjoys spending time at local favorites like Jack Brown's and Bodo's, or unwinds with a book or game , favoring fantasy, science fiction, and mystery novels as a way to step away from the pace of everyday life. She gravitates toward cozy, story-driven games like Stardew Valley, preferring immersive experiences that feel calming and visually engaging.

Welcome to UVAFinance, Crystal!

2026 Year End Closing Dates are Available

As we move toward the close of the fiscal year, the Year-End Closing Dates are now available on the UVAFinance website.

This resource is designed to make planning easier for you and your team. On the site, you can:

• Sort activities by date to see what’s coming up next
• Filter by functional area to focus on the deadlines most relevant to your work

Whether you’re managing purchases, reviewing transactions, or preparing reports, this view can help you stay ahead of key milestones.

A Slight Shift This Year

This year, we were able to push some deadlines closer to June 30, giving units a bit more time where it matters most.

At the same time, that also means there is very little room for exceptions. Please plan to treat all deadlines as firm unless otherwise noted in the item description.

First Deadline Approaching Quickly

April 24 is the first key date to note.

This deadline applies to department purchases made on ETF Designated funds through Cavalier Computers.

If this applies to your area, now is a great time to double-check any planned purchases and ensure everything is submitted on time.

View Year-End Closing Dates

Year-end can feel like a sprint, but you don’t have to navigate it alone.

If you have questions or concerns, please don’t hesitate to reach out to us at askfinance@virginia.edu.

Digital Accessibility and Your Purchases: What to Know

What to know!

At UVA, the technologies we choose shape how our community learns, works, and connects. Ensuring those tools are accessible by everyone is a shared responsibility. UVA’s ADA Coordinator team is guiding a university-wide effort to ensure that digital tools and content meet accessibility standards and support an inclusive experience for all in our community.

Starting April 24, 2026, updated federal requirements under Title II of the Americans with Disabilities Act (ADA) and updated Virginia Information Technology Access Act will further formalize these expectations for public institutions, including UVA.

As a result, digital accessibility is being integrated into standard purchasing and review processes.

For those involved in purchasing, this will feel familiar. Just as technology purchases today go through Information Security and contract review, accessibility will now be part of that same process. Procurement is here to support you as these requirements are incorporated into day-to-day operations.

When your purchase includes a digital tool

If your purchase includes a digital component, such as software, a website, a platform, or a service with a portal or dashboard, accessibility will now be part of the purchasing process.

In practice, it may include:

• Requesting accessibility documentation from suppliers (such as a VPAT or ACR)
• Engaging the ADA Coordinator team for guidance or review
• Building in time for accessibility review if requirements have not yet been met

Not every purchase will require the same level of review. In general, tools used by students, patients, or the public are more likely to be in scope.

What to expect along the way

Digital Accessibility is now part of UVA’s broader purchasing and review framework.

• Departments help set expectations early by engaging suppliers and requesting accessibility information
• ADA Coordinator Team provides guidance, reviews tools, and partners with departments to assess risk and usability
• Procurement helps ensure required steps are completed before contracts are finalized or purchase orders are issued

As with other reviews, completing accessibility requirements early helps avoid delays later in the process.

Getting started

If you’re planning a purchase with a digital component, the best first step is simply to start early.

The ADA Coordinator Team can help you understand what applies, what documentation may be needed, and how to engage suppliers effectively. Procurement is also available to help you navigate the process.

More detailed guidance, including how to determine when a review is required and what steps to take, will be shared soon. In the meantime, building accessibility into your planning timeline will help keep your purchase moving smoothly.

Learn More and Get Support

You don’t have to navigate digital accessibility on your own.

UVA’s ADA Coordinator Team provides guidance and resources to help you understand complexities of this process. To learn more, visit the Digital Accessibility website or reach out to the team for support.

Visit the Digital Accessibility Website Contact the ADA Coordinator Team

Stay Well This April with Hoos Well

Stay Well This Spring with Hoos Well

Spring is a great time to reset, refocus, and take small steps toward your well-being. Whether you are looking to build healthier habits, manage your finances, or simply spend more time outdoors, Hoos Well has a range of opportunities to support you.

Upcoming Classes

Take advantage of these upcoming sessions focused on financial and emotional well-being. These classes are eligible for a $25 Hoos Well reward for participants enrolled in a UVA Health Care Plan.

Take Control of Your Financial Life: Five Steps to Save Money and Manage Debt

• April 13 at 12:00 p.m. and 2:00 p.m.
• Presented by TIAA
• Register here

Maximize Social Security in Your Retirement Strategy

• April 15 at 10:00 a.m. and 6:00 p.m.
• Presented by Fidelity
• Register here

Supporting Neurodiversity in the Workplace

• April 15 at 12:00 p.m.
• Presented by FEAP
• Register here

Save the Dates

• The annual 1% Mindfulness Challenge begins May 4. Spend just 14 minutes a day building more calm and clarity into your routine.
• On May 6, join FEAP and partners across the University for the third annual Well-Being Walk in recognition of Mental Health Month.

More details for both events will be shared soon.

Join a Free Fitness Class

There is still time to join free fitness classes and group training programs through Hoos Well and UVA Rec. Classes run through the first week of May. Some programs require registration, and spots are still open. Check the full schedule and sign up to get started, click HERE.

Options: Barre, Total Body Strength, Yoga, Deep Water Fitness, Pilates, Zumba, and Cycle, Strength and Core.

Group programs such as Basic Stretch, Judo, Karate, Weight Training, Pickleball, and Yoga are also available. 

Move Your Health Goals Forward

If you are looking for a more personalized approach, consider scheduling a Next Steps Consult. In a quick 15 minute call, a health guide will learn about your goals, interests, and daily challenges. From there, they will help you build a simple plan that fits your lifestyle.

Sign into the Hoos Well Portal to get started HERE.

More Hoos Well Opportunities

There are many ongoing ways to support your well-being:

• Create a Hoos Well Portal account and earn up to $500 in rewards while building healthier habits. Watch this short video or more detailed video on how to get the most from the portal.
• Join WW(WeightWatchers) through UVA at no monthly cost if enrolled in a UVA health plan, or at a discounted rate if not.
• Access one complimentary nutrition counseling session through the UVA Nutrition Counseling Center.
• Meet with a Live Health Coach for personalized guidance and support
• Join free drop in exercise classes such as Yoga, Cycling, or Body Pump
• Explore Healthy Minds at Work, a guided program designed to support mental well-being

Virtual Resources

If you prefer flexible options, there are several virtual resources available:

• Hoos Well Virtual Resources offer a variety of tools to support physical, financial, and emotional health
• UVA Rec Personal Training includes virtual training sessions
• FEAP Virtual Resources provide support for mental and emotional wellness
• WW offers online support and membership options
• eM Life is an online mindfulness platform focused on stress management and self care

You can also explore UVA’s interactive walking paths across Grounds for an in person option.

Let’s Go for a Walk

UVA Walking Paths: Interactive walking paths throughout the university. Use the interactive map on your smart phone or print a PDF.

With warmer weather here, it is the perfect time to get outside. Whether it is a short walk between meetings or a longer hike on the weekend, spending time outdoors can benefit both your physical and mental health. From neighborhood strolls to trails in local parks, there are countless ways to stay active. Many locations also offer accessible paths, making it easier for everyone to participate.

Join UVA Sustainability for an Employee Garden Workday

UVA students working in the Community Garden

Step away from your day and join UVA Sustainability in the Student and Community Garden from Tuesday April 21, 3:30 to 5:00 p.m.

This Employee Garden Workday is a chance to slow down, spend time outdoors, and connect with colleagues across Grounds while caring for a shared space. Whether you are new to gardening or have years of experience, all are welcome. To keep the experience small and personal, registration is limited.

The garden is equipped with tools, and you are welcome to bring your own gloves or anything you prefer to use. In the event of inclement weather, the workday will be canceled.

When: Tuesday April 21, 3:30 - 5:00pm

Where:  UVA Student & Community Garden (corner of Alderman & McCormick Road, across from O-Hill Dining Hall)

Get more information about the event and  Sign up now

What to bring:

• Comfortable clothing and closed toe shoes

• Refillable water bottle

• Sunscreen

Anaplan UAT: A Collaborative Step Toward What’s Next

Thank you to all who are testing!

We are excited to continue sharing updates on the Anaplan implementation for the UVA Academic Division. This work has been underway for several months, and along the way, we’ve had the opportunity to engage both key stakeholder groups and the broader Budget Community through Budget Office Hours.  

As we now move through User Acceptance Testing (UAT), we want to take a moment to recognize and thank the many school and unit partners who are actively participating in this phase. Your time and thoughtful feedback are helping to shape a system that reflects how budgeting works across Grounds.  Your partnership in this co-creative process is essential to getting things right.   

UAT in Action 

• Testing is taking place across all functional areas, including: 
• Data entry and calculations  
• Workflows and approvals  
• Reporting outputs  
• Security and role-based access  

This phase is designed to be collaborative and iterative. Feedback is being incorporated in real time, helping to refine the system and ensure it is ready to support the University’s needs at go-live. As we move through the coming weeks, we will continue to close out testing, validate results, and prepare for the next stage of the implementation. 

Building on What Works—And Improving Where It Matters 

Our approach to Anaplan focuses on preserving what works well today, while introducing targeted enhancements in key areas. These improvements are designed to provide greater visibility, streamline processes, and support more informed decision-making. 

Looking Ahead 

We are now approximately six months out from the FY28 Budget Kickoff and the final transition from Adaptive to Anaplan.  

Between now and then, UAT plays a critical role in ensuring we deliver a system that is functional and useful. We are grateful to our partners across schools and units who are helping us test and refine this work every step of the way. 

Introducing the Reimagined RAD App: A New, Streamlined Experience for Research Administrators

The RAD App just got an upgrade!

We’re excited to announce the launch of the reimagined Workday RAD App, a major update designed to make navigating and using the app more intuitive, efficient, and aligned with the needs of our Research Administrator community. This release represents months of collaboration, feedback, and thoughtful redesign. Below are the key enhancements included in this new release.

A Fresh, User-Friendly Navigation Experience

One of the most visible updates is a completely reimagined navigation layout, created in partnership with our RAD Reimagination Working Group. Upon logging into the RAD app, users will now be greeted with a curated set of five newly created public sheets. These sheets were specifically selected to address the most common questions and needs of Research Administrators, making it easier than ever to find essential information. 

To support a smooth transition, prior public sheets remain available for three months to give users time to update their saved links and review their bookmarks at their own pace. After the transition period, the remaining legacy public sheets will move to Community Sheets, preserving access without cluttering the main public view.

A Streamlined and More Accurate Data Model

Introducing improvements to ensure data accuracy:

• Corrected F&A Obligations for Grants: F&A Obligations are now correctly reflected for Grants with MTDC basis type and properly displayed as Indirect Cost for all Grants.
• New Data Elements Now Available: Several valuable reporting dimensions have been added, including fields such as Internal Service Provider and Cost Share Total
• Alignment with UBI 2.0 Payroll Apps: With the rollout of the new UBI 2.0 Payroll Apps, the Reimagined RAD app has been optimized to reflect the new reporting landscape: Detailed costing and payroll data elements (including Salary Over the Cap reporting) have been removed from the Workday RAD app and public sheets containing detailed payroll reports have also been retired from RAD. But not to worry – these insights remain available in the dedicated UBI 2.0 Payroll Apps. To help users easily navigate between tools, new cross-app navigation buttons allow seamless movement acrossall three apps. And if you’re unsure which app or report to use, our crosswalk (included below) will guide you to the right place.

If you have any questions, please do not hesitate to contact the Finance BI Team by submitting an AskFinance ticket.

Non-PO Contract Request: Updated Look (No Action Needed)

Check it out!

Quick Highlight: Non-PO Contract Request QRG

Starting March 30, 2026, the Non-PO Contract form in the UVAMarketplace will have an updated look and feel. 

No additional action is required from departments. Continue using the Non-PO Contract Request as you normally do when a Purchase Order is not required (e.g., T&E Card payments, NDAs, BAAs).

If anything looks unfamiliar, the updated How to Submit a Non-PO Contract Request QRG can help you find your way! If you've used this process before, this will help you to quickly reorient. If you're new, it's the easiest way to get it right the first time. 

Resources

• How to Submit a Non-PO Request QRG
• UVAFinance Workday Training Page

UBI Analytics (Qlik Sense) Upgrade + Support

UBI Analytics Update

Don't forget to check out the update!

UBI Analytics is being upgraded. Starting April 13th, you'll see some changes to the user interface when you log in. Most of these upgrades are navigational and involve changes to the location of certain buttons. 

We've developed a Quick Reference Guide to walk you through the upgrades that will be permanently located within the Resources channel in the Data and Analytics Community on Microsoft Teams. Make sure to look for the pdf labeled "UBI Upgrade Notice_April 2026" to find this QRG.

A few of the changes you'll notice

Additional Support 

UBI Webinar:

Join us April 16th from 11am-12pm for a webinar session about the new navigation and functionality of UVA Analytics apps that will be affected by the upgrade. There will also be plenty of time for you to ask your UBI questions to our UBI Team. Save the meeting information below in your calendar, and share with any colleagues who may also be interested in the demonstration and a chance to ask the UBI Team some questions!

📊UBI Upgrade Webinar

Date: 4/16/2026

Time: 11:00am - 12:00pm

Zoom Link: https://virginia.zoom.us/j/8429243384?omn=98393662200

UBI Email:

As always, if you have any questions about UBI or getting access to data, please don't hesitate to get in touch with us at ubi@virginia.edu.

UBI Office Hours:

Get additional support with navigation, functionality, or a specific reporting need by connecting with our UBI Training Team in a brief 30 minute one-on-one session. Sign up for the next session on April 14th starting at 10am.