Finance Transformation News

Want to listen to this update instead of reading it?  Check out the WFST broadcast!

The FST project is on-track (see our Phase 3 timeline here).  Currently, a small task force from within the
team is putting together different scenarios involving the
Coronavirus and its possible impact on the project. They’ll be working with the Steering
Committee and Executive leadership to determine if any adjustments to the
project timeline need to be made. More on this soon!

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Architect sessions are in full swing, remotely of course.  There are 55 of them scheduled between now and May.  Architect sessions, using our "building a house" metaphor, are like framing up the house.    We
will take all the information from the Data Gathering sessions --- user
stories, transformation opportunities, current processes, challenges, and pain
points – and discuss with process owners and subject matter experts how to make
our processes work easier and better in the structure of Workday financials. 

Topics of discussion in the
architect sessions will be:

• the setup of our Workday tenant (the tenant is our instance of Workday here at UVA)


• our own processes


• how we want to use what’s available in Workday


• what
  data we’ll need to convert


• how the data will be used in Workday


• what our
  users need to be able to do their jobs effectively.

The aim of the architect
sessions is how to make things better, not just different.  Once those sessions are done, our project
tech team will take over and configure the tenant using the data provided by
the architect sessions.  We’ll show and
tell the tenant, make adjustments based on feedback, and then enter an
intensive time of testing in the fall.  By intensive, we mean
we’ll be running all of our end to end processes using our data.  Read more about the Architecture Sessions on CommunityHub.

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The FST Team has been doing roadshows with Workday Expenses to show how it compares
to Chrome River, the solution we use now for ExpenseUVA.  The team has discussed this with both our
Steering Committee and Advisory Group, and will be bringing the demo to Fiscal
Administrators on April 15.  Read more about feedback so far on CommunityHub.

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Say hello to these new team members:  Addie Coe from UVAFinance has joined the
project team, and Andrew Sallans, formerly of OSP, has joined UVAFinance as
Finance Engagement Manager, and he’s going to be working with the project team
to help work out the future state service model.