Managers: Help your team members during Open Enrollment

Please encourage those on your teams to participate early and often in the Open Enrollment process this year. It behooves employees to treat the process as they would any major purchase, with an intentional well-researched approach, and to look at the cost/benefit analysis of each plan carefully so they are able to make the best benefits decisions that meet their needs.

Key Open Enrollment Facts and Changes Here's What You Need to Know

Here are key facts and changes for you to know about and share with your team members:

• Open Enrollment is October 5 – 16, 2020. There is no confirmation period.
• There are no changes to premiums, deductibles, coinsurance, or copays for the Basic, Value, and Choice Health options, for full-time employees.
• Prior year FSA/HSA employee elections will NOT carry over to 2021 automatically. Employees must re-elect them in Workday during Open Enrollment in order to continue them.
• Aetna will manage both health and pharmacy plans, providing a more turnkey approach to health and additional opportunities for both UVA and its employees to save.
• Long-Term Disability will be harmonized to provide the same benefit for Academic Division ORP enrollees and MCRP staff.
• Part-Time eligibility changes for Medical Center team members will harmonize part-time health and dental plan rates.
• Open Enrollment presentations will be virtual and offered as Zoom meetings.
• The Benefits and Well-Being Expo will be virtual and expanded to be available 24/7 for the entire Open Enrollment period. Please encourage employees to attend the Expo.
• The New Wellness Portal: Virgin Pulse is a lifestyle coaching model integrated with the Hoos Well incentive structure, which focuses on self-management, lifestyle improvements, and better health literacy.

Action Items Here's How You Can Help

Ask that your team members:

• Carefully read the Open Enrollment communications
• Mark key dates on their calendar for Open Enrollment kickoff, presentations, Town Hall, and closing
• Learn how to access Open Enrollment in Workday
• Review the Open Enrollment website and its many resources
• Engage in a discussion with you or a benefits counselor about what benefits changes are occurring in 2021
• Attend a virtual Open Enrollment presentation or Town Hall to learn more about benefits changes and important action items
• Attend the virtual Benefits and Well-Being Expo October 5-16 and attend some of the virtual Expo presentations
• Contact the HR Solution Center for personalized, one-on-one service if they still have questions after reviewing all Open Enrollment resources
• Understand that Open Enrollment October 5-16 has no confirmation period, meaning NO CHANGES can be made after October 16.

Thank you!