Optical Character Recognition for Invoices is live!

Procurement is happy to announce OCR (Optical Character Recognition) is now live. The
adoption of OCR means that we can process our supplier invoices faster, more accurately, and without manual entry.

Please be aware of a few changes that coincide with this implementation.

• This change only affects invoices submitted to vendor-invoices@virginia.edu or those mailed to PO Box 400197. If suppliers are submitting invoices through other departmental avenues, they should continue to follow their current procedure.
• PO Box Address Change: PO Box 400197 has been replaced by PO Box 3025, Scranton, PA on generated PO’s. Any invoices sent to this new address will be automatically uploaded, scanned into OCR, and electronically processed. Although it will speed up the processing time of mailed invoices, please be aware the suppliers may contact you to confirm the new address before processing. Please encourage all suppliers to email invoices to vendor-invoices@virginia.edu as we are transitioning away from accepting mailed invoices.
• Suppliers that are currently emailing their invoices do not need to change their process. OCR retrieves invoices sent through our email and processes them directly into Oracle.

Thank you for partnering with us as we implement this change, and don’t hesitate to email us at invoices@virginia.edu if you have any questions.