Return to Carruthers: Some Things to Know

Over the past couple of weeks, many of your UVAFinance colleagues have been trickling back into Carruthers Hall, whether on a fully in-person basis, a hybrid schedule, or just to pick up more of their supplies as they plan to stay remote.

If you've been physically in the office lately, then you know how good and, at the same time,  weird it is to be in the building.  As much as it was a transition for us to be wholly remote, it will be another time of transition for us to be a mix of remote/hybrid/in-person.

Here are a few guidelines from Scott Adams, Director of Business Services, to help make the transition smoother: 

• Don't forget to fill out your remote agreement.  This should've come as a DocuSign from Ann Paxton.  If you can't locate it in your inbox, email vpf-support@virginia.edu for assistance.
• Be patient as the transition occurs.  The Business Services team is doing its best to get you what you need to transition, from monitors to files and beyond. Remember that it takes time to create a new workplace (or, more properly, workplaces, since many of us are functioning in more than one)
• Keep in mind there have been changes in Carruthers you might not have on your radar, like the fact that you must use your badge to get in and out of the building (during working hours, you don't need your code).  This makes all of us a little bit safer, especially when there will be days very few people will be in the building. 
• If you're going mostly remote, try to remove your personal items by October 1.  Tag your files and we'll move them to a central location fur further work with Records Management processes.
• All hoteling stations within Carruthers will be full workstations, but they won't be fully in place until the end of the year.  We'll use FM Interact to manage these spaces. 
• All of our meeting rooms are Zoom Rooms.  This is really handy for those meetings where you have some attendees Zooming and some in person.  Remember that the process for these meetings is different; you need to invite the room to the meeting.  If you need some training on this, contact vpf-support@virginia.edu  

And bonus notes from Carrie Crosby at the Front Desk:

• Please remember to keep track of any conference rooms you may have booked for hybrid Zoom meetings. It is understandable that you may not know how many attendees will attend in person if any, but due to these uncertainties, we are seeing our conference rooms being booked, but not actually used (in some cases). If you reserve a conference room, but later find out that all attendees will be virtual, please remember to remove the reservation from the room calendar (by removing the room as an attendee or let Stacey, Ann, or Carrie know and we can manually remove the room from the calendar). Additionally, if you reserve both large conference rooms (Carr-1 & Carr-2), but later find out that you will not have a large number of attendees, please remove the UNUSED room from the invitation so that others may have access to the room.
• It's more important than ever to have your badge on hand; if you need a lanyard or badge reel, let Carrie or Ann know!

See you soon, whether it's in person or just zooming by!