PaymentWorks was one of the main topics at this month's Fiscal Administrators meeting. The supplier onboarding and management system goes live with Oracle on September 27th, so the PaymentWorks team wanted to inform stakeholders of all upcoming changes due to the transition.
September 10th is the last day for vendor registrations to be completed in Jaeggar. After this, there will be a one-week blackout during which new suppliers cannot register. If there is an urgent matter during this time, contact Supplier Management at vendors@virginia.edu. This blackout only affects registration of new suppliers; payments will still be processed to registered vendors.
September 20th will be the soft launch of PaymentWorks. Login information and training materials will be distributed to prepare for the 27th.
In the weeks following go-live, active suppliers (who will remain active throughout the entire process) will receive an invitation to register in PaymentWorks. Individuals will need to re-register in PaymentWorks to be paid. Departments should notify and invite individuals to re-register to allow them to take advantage of new ACH payments and to get paid faster. Also, it is important to note that suppliers and individuals will be responsible for their own registration in PaymentWorks.
For more information, check out the PaymentWorks Frequently Asked Questions page. If you'd like to view a demo of the system, you can do so here.
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