Workday Finance Training
At this point, folks have been assigned their
security roles within Workday Financials and know what training they need to
take. The training team has been holding
instructor-led sessions on Zoom for weeks, and we have a selection of
web-based, self-paced training you can take advantage of, too.
In the
instructor-led classes, you can ask questions, and do hands-on exercises to get
yourself familiar with the system, and in those web-based courses, you’ll see
demonstrations and you can share questions with our Finance Solution Center at askfinance@virginia.edu
Read this week's full training update on the blog.
Cutover from Oracle to Workday: Mind the Deadlines
Cutover is a complicated thing! There are dates
at which some functions cease in Oracle, to be picked back up when Workday
Financials goes live. Because there are
so many areas of work to consider, we’ve built a whole section of the FST
website dedicated to cutover to help you plan for the deadlines and prepare so things move as smoothly as possible for you and your team. We're adding to the Cutover Resource page regularly. You’ll notice when you
visit the site that we’ve broken things down into the months of May, June, and
July. May walks you through things you
need to do to prepare for the cutover, June gives you all the various deadlines to
note, and July gives some post-go live cleanup information you’ll need to know.
Read the full cutover update on the blog.
FST Friday Recordings and Materials are Available
The recordings and materials from all of our FST Fridays sessions are posted on the FST part of the UVAFinance website (scroll through the list of resources to find them). In that section, you’ll also find the demonstration of reporting that Mark Anderson did for Fiscal Administrators in the first week in May.
Read the full update on the blog.
Future State Finance Considerations
Fund balance ownership: In the future state, you’ll
see funds in actuals that didn’t appear there in the past, as they were
only managed through budget allocations.
IN this new way of doing things, it will be much clearer who owns the
funds, and they’ll show up in any fund balance reports you run.
Read the full update on fund balance ownership on the blog (link to video resources as well)
Fund balance realignment: The conversion to Workday Financials from Oracle means that we’re going from a
2-ledger system where we have GA and GL, to a flat ledger system, where we just
have GL. This definitely makes things
easier for us, but it does mean there will be some data clean-up after your
funds transition from Oracle to Workday. Units are preparing
for fund balance realignment to take place in the first two months of the
fiscal year – which means that fund balances in Workday will be changing while
the realignment takes place. During this
time, we won’t have access to detailed balances or budgets, but there are workarounds
and bridges in place to get us through this time.
Read the full fund balance realignment update on the blog
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