Hold for Pickup Checks: Timing Changes

Schedule changes

UVA's recent switch from printing checks in-house to outsourcing them to Bank of America means schedule changes for "hold for pickup" checks.

The AP Team performs settlement runs three times weekly.  Any "hold for pickup" checks in the day's run will be available for pickup the next afternoon.  

Since run settlements are on Monday, Wednesday, and Friday, this means "hold for pickup" checks are available in the cashier's office on Tuesday, Thursday, and Monday.

See the UVAFinance site for more information, and, as always, reach out to the AP team via askfinance@virginia.edu with further questions.

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Related information:  Check Printing Outsourcing: Impacts to Check Requests

Reminder: Year End Adjustment Period Open Until July 19

Now that we have closed the books on this fiscal year, we're in a period when adjustments can be made to address budget deficits. Departments can perform these transactions between July 1 and July 19.

Year-End Adjustment is Open Now!

Here are a few guidelines to follow:

• Transfers should be the primary activity being performed.
• Do not change the fund source.
• All transactions will be routed to central finance for approval.
• Accruals should not be initiated within departments.
• Activity during this three-week time frame will not be seen in FY25 balances until August 1
• When completing the Accounting Journal: Accounting Date: Select a date between June 1 and June 30, 2024
• Book Code (manual journal): Year-End Adjustments
• Book Code (bulk upload journal): Book_Code_Year_End_Adjustments

Questions or concerns? Please contact us at askfinance@virginia.edu.

Green Purchasers Community of Practice

From UVA Sustainability

Are you interested in sustainable purchasing? 

UVA Sustainability is launching the Green Purchasers Community of Practice. This community aims to connect UVA employees, enabling them to share ideas and resources related to sustainable purchasing, ask questions, and learn from one another. 

All are welcome to join. Sign up here!