Hold for Pickup Checks: Timing Changes

Schedule changes

UVA's recent switch from printing checks in-house to outsourcing them to Bank of America means schedule changes for "hold for pickup" checks.

The AP Team performs settlement runs three times weekly.  Any "hold for pickup" checks in the day's run will be available for pickup the next afternoon.  

Guidelines to keep in mind:

• Submit your supplier invoice requests by close of business the day before the settlement.  We will approve all pending supplier invoice requests the morning of the settlement.  Note that this is a change (the deadline used to be 9:30 the morning of the settlement instead of the close of business the day before the settlement). 
• Submit your invoice correction forms ASAP (preferably the day before the settlement, so we have time to make any needed corrections.  

Since run settlements are run at 9:45 am on Monday, Wednesday, and Friday, "hold for pickup" checks are available in the cashier's office on Tuesday, Thursday, and Monday.

See the UVAFinance site for more information, and, as always, reach out to the AP team via askfinance@virginia.edu with further questions.

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Related information:  Check Printing Outsourcing: Impacts to Check Requests