Travel & Expense Update October 2024

Please note these upcoming updates to our Travel & Expense policies that will help streamline and
enhance user experience. If you have any questions or concerns, please reach out to travel@virginia.edu.

SAP Concur Updates

SAP Concur has launched a new homepage experience. There haven't been any changes in the features or functionality of the system; it is only a visual user interface update.

• Users can now enable the new homepage through a banner at the tip of the homepage. Users can also revert to the legacy homepage through the banner.
• Starting in late October, the new homepage will become the default homepage. Users can revert to the legacy homepage through a banner at the top of the homepage.
• Starting in January 2025, the legacy homepage will be retired, and the new homepage will become the standard.

Purchasing Reminder

Any property, equipment, or device, whether tangible or intangible, purchased through or with University funds is considered University property. 

Workday Expenses Updates 

Emailing Receipts 

Beginning on October 1, users will be able to email receipts directly into Workday Expenses. A demonstration was presented at the October 2 Fiscal Administrator's meeting. Please review this QRG for more information.  You can also view Danae Polemni's demonstration on the UVAFinance webpage (choose Fiscal Administrators, then the Oct. 2 meeting to find the Zoom recording).

Expense Item Updates

When you select any "Rail" expense item, "First-Rail" is now an option under "Classes of Service."

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Related Info:  The T&E Team is on the road! Would you like them to visit with your team and talk Travel?  Let them know at askfinance@virginia.edu!