Workday goes live January 7, 2019. Are you ready?

Go here for training: http://workday.hr.virginia.edu/

Go here for other workday information: https://ufirst.virginia.edu/

Be sure and check out the info below on how to get training, prepare for changes to current systems, learn about security and access in Workday and how leave balances will be displayed differently:

Message from the CHRO: Training and System Cutover: https://ufirst.virginia.edu/blog/2018/11/07/chro-update-workday-training-and-system-cutover

Changes are coming, but when?: https://ufirst.virginia.edu/blog/2018/11/08/changes-are-coming-both-and-after-go-live-%E2%80%93-when

Workday Security Roles – What you need to know: https://ufirst.virginia.edu/blog/2018/11/02/workday-security-roles-%E2%80%93-what-you-need-know

Spotlight on Leave Balances: https://ufirst.virginia.edu/blog/2018/11/05/spotlight-leave-balances

THE FOLLOWING IS INFORMATION YOU NEED TO KNOW, 

AND ACTIONS YOU NEED TO TAKE, NOW.

Workday Training – Take it now
Workday training is available at http://workday.hr.virginia.edu/. Please take the Workday Essentials eLearning course so you know how to use Workday. If you manage people, please also complete the Manager Essentials course. You may choose to take the eLearning module or register for an instructor-led session.


System Cutover

A critical step during the launch is to load data from our current systems into Workday. This is planned for November 30. Therefore, any transactions other than time and absence entry, between November 30, 2018 and January 7, 2019 should be kept to a minimum. Below is an overview of the cutover timeline. For detailed information, please visit:https://ufirst.virginia.edu/cutover-timeline.

Personal Information
Any changes you want or need to make to your HR record including, name, address, emergency contacts, tax forms or banking information should be completed by November 30.
After November 30 we ask that you only make changes that are time sensitive and must be made to support a smooth transition before January 7.

Required benefits changes can be made during this time by contacting the HR Solution Center, askHR@virginia.edu or 434-243-3344. 

Payroll
Pay calendars will not change as a result of Workday.
Payslips will be viewable in Workday for the first time on the following dates:
January 4, 2019 – Medical Center and UPG Bi-weekly Payday
January 11, 2019 – Academic Division Bi-weekly Payday
February 1, 2019 – Academic and UPG Monthly Payday
W2’s for 2018 will be accessed through your current HR system, not Workday 

Performance Management
Performance evaluation activity in current systems completed by October 31, 2018 will migrate to Workday. View only access will be available after November 1.

Recruiting
Hiring managers should work directly with their Recruiter to determine the details of how existing open positions will be addressed.