Wednesday, August 17, 2022

Workday Reporting & UBI Reporting Updates, Enhancements



Enhancements to Workday Reports

  • Find Expense Report - Custom report to replace standard Find Expense Reports
  • Alert-Credit Card Transactions Not Expensed - Added prompts for Cost Center and Hierarchy; added Employe name to the report
  • Find Supplier Invoice - Custom report to replace standard Find Supplier Invoices; adds prompts for Cost Center and Hierarchy as well as Worktags
  • Account Certification Actions Dashboard - Added links to references and related reports
  • Miscellaneous Fixed Asset Report - Numerous minor changes to layouts and fields

New Reports Added to Workday

  • Details for Account Certification - New report bringing together more elements to support the Account Certification process, including:
    • Combines Revenue, Expense and Transfer Ledger Items
    • Payee name/ID for Payroll Transactions
    • ISD
  • BP in Process Monitoring - New reports can be filtered to see all finance BPs awaiting action or approval
  • Position without Costing Allocations - Identify positions within a Cost Center/Cost Center Hierarchy that do not have a Costing Allocation setup

Known Reporting Issues in Workday Currently Under Review

  • General ledger transactions for Supplier Invoices do not pull in any description from the memo/line memo of the original transaction; no known fix at this time. 

Enhancements to UBI Reports

  • Workday Security Roles - fixed issue where contingent workers or employees in a non-standard configuration were excluded
  • Workday Payroll Costing - Assignee field now available for custom reports

Apps/Reports Added & Removed from UBI

  • Added:  Workday Employee Lookup - replaces UVAFST Employee Mapping app.  Look up employees by name or Cost Center and Hierarchy
  • Added: SIS-WD Reconciliation - Finance Version 

    This new app is in production and is now available to users in one of these groups:EDW_P_Finance EDW_P_FAID_Department
    We will gather any feedback on this app (and the Full Version) and do a consolidated update, timing dependent on the urgency of the request(s).

  • Removed: UVAFST Fund Balance Realignment - Please use Workday Fund Balance Realignment Tracking

  • Removed: UVAFST People Map - This app is no longer relevant; use Workforce report on the WorkdayFiscal Amin Dashboard to look up Employees for your Cost Center or Unit. 

Known Reporting Issues in UBI Currently under Review or Development 

  • Workday Payroll Costing - Employee Default Cost Center to be added.
  • Workday Journal Lines 
    • Budget Date
    • Position missing on payroll transactions
    • Payroll obligations - add an option to limit to the current fiscal year only
    • Pay Period information is not available on payroll transaction
  • Workday Budget vs. Actuals
    • Limit Payroll obligations to the current fiscal year to align with budget
    • Add Financial budget from WD/Adaptive
  • Workday FDM Reference - SIS Allowed Flag missing from Gifts Information.

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