Thursday, June 4, 2020

An update on the Spend Workstream

An update from Jenn Glassman, Director of Procurement & Supplier Diversity Services

The Spend Workstream is made up of the Procurement, Payables, Travel, and Expense processes and is a huge focus of Finance Strategic Transformation. Although improvements have already been made to how we pay for goods and services at UVA, processes for schools and units, as well as suppliers, can be made more efficient.

The team has several key decisions to make about each substream within Spend.

As we are preparing to move to a new financial system, we see this as a great opportunity to step back and ask ourselves how to preserve what’s working well today while improving functions and processes that have more pain points. Questions we have been asking ourselves:
  • What is the relationship between the Marketplace and Workday for catalog shopping and requisitioning?
  • How will requisition and expense report approval routing flow?
  • Should we opt for a single “front door” for both catalog and non-catalog purchases?
  • How can we restructure receiving requirements to minimize the administrative burden involved with receipts and packing slips?
  • How can we improve the Supplier registration experience?

We’ve also realized that we need to establish a Spend Workstream Focus Group comprised of various school and unit representatives who we can soundboard process and strategy ideas with, as well as gauge impact. We’re working to identify members of this small focus group in the next 2-3 weeks.

We will keep you updated and welcome your feedback.

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