The
Adaptive Insights Team has completed the onboarding sessions in preparation for
FY21 budget revision and FY22 budget development. During those sessions, departments and units were
introduced to the basic navigation and functionality of Adaptive Insights and
the three budget modules (GA Compensation, GA Non-Compensation, and GL Revenue)
that are used for data entry during budget development. The team also familiarized attendees with
eight pre-built reports to view budget and actuals data based on the familiar
UFM format. Users will receive further support after their
initial onboarding session, including Office Hours with UVA and Deloitte
representation that will help answer questions around both Adaptive and the UVA
budget process, and additional training sessions and resources. For more information, check out the AI Resources page on the FST website.
Phase 3 of FST saw a shift in scope for our governing
bodies. The revised governance structure will more
effectively operationalize the team and stakeholder's efforts, making
sure individuals who are familiar with various levels of the organization are
able to advise our leadership and the project team at the right time on matters
within their expertise. The Executive
Committee, the Leadership Council, functional owners, and project
workstream leads are the decision-making entities in this structure, with the
Steering Committee, Advisory Group, and Fiscal Administrators group (along with
other stakeholders as needed) providing insight.
We are deeply appreciative of our governance groups for
collaborating with us through the first two phases of this journey, and for
sticking with us during a stressful and unexpected situation at the beginning
of Phase 3. You can read about the changes in detail on the FST website under the Governance tab.
We posted a Who’s Who,
in terms of team structure, on the FST website.
Visit the Team Structure page for a quick explanation of how the team is set up.
How are FST decisions made? All FST decisions are
made using the RAPID framework, but formal RAPID documentation (as you saw
with the recent decision to go with Workday Expenses in place of our current expensing
system, Chrome River) is only required with Tier 1 and Tier 2 decisions. You’ll
always be able to access that documentation in the Online Community. You can see
more on RAPID and the tiers of decision-making and who’s responsible for what
decisions, in this blog piece.
In the spirit of transparency, we’ll share decisions in our normal
communications channels when they are made, and we’re also working on a user-friendly decision
log that will live on the FST website and be consistently updated
You may be wondering how the project timeline (and how that timeline
intersects with your work) has changed since the decision to extend the go
live date by one year. We’re pulling
that information together, and should have solid details to share with you by
the next blog digest or before.
Since the architect sessions are now
complete, we are heading into a period beginning this fall called “Configuration &
Prototype” where we will be taking the information and decisions from the
architect sessions and building our first instance of Workday Financials. The project timeline has room for at least two prototype and validation periods. Because of our recent timeline
extension, we may even have time for a
third period of refinement and feedback.
No comments
Post a Comment