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New go-live date: July 1, 2022!
This
will allow UVA to focus on the pandemic situation at hand while ensuring quality outcomes and true transformation. Thank you to the many
of you who provided candid thoughts and concerns about the timeline
when the FST team asked for your feedback.
Architect sessions have wrapped up ---
over 45 of them in 12 functional areas– and we’re moving on to the
next step in the process: the
construction of configuration workbooks. A configuration
workbook is a blueprint for how we build the Workday Financials
Tenant. The
configuration workbooks contain all the specifications identified for how we
want Workday to work for us here at UVA. The team will
build the first configuration, then meet with end-users. Their feedback will be used to build a second
version of the tenant, and then we’ll pull end-users together again for
feedback. Read more here.
The Project
team announced its first decision made with the RAPID process. The team had been
seeking input from governance groups and stakeholder groups regarding the choice between keeping our current expensing system in Chrome River or
switching to the expense module within Workday financials. Project sponsor
Melody Bianchetto signed off on the ultimate choice to go with Workday Expenses
after weighing the input and advice from our partners. Read more here.
Both sides of the Grants Management Team, the
functional side and the data side, have been working with their colleagues on
the FDM team to move the Grants management module forward. The team has been very excited about the
functionality built into the module, and they’re looking forward to sharing
their progress and enthusiasm with the research administration community. Read more here.
Over in the
gifts and endowments area, the team has decided to keep our legacy system,
Fundriver, instead of using Workday Financials for endowment management, mainly
because UVIMCO’s current processes mean that Workday Financials wouldn’t’ be
able to calculate fees properly. The
team is still looking at ways they can integrate the two tools to make jobs
easier and data more accessible, however. Read more on the Online Community.
On the
Adaptive Insights front, we reported last week that the AI team has been very
busy, meeting with schools and units. Very soon they will have familiarized everyone with AI, and by June 16,
schools and units will be using AI to validate their FY21 budget, filling in
detail. The AI team is
working with the FST training team to support schools and units during the
transition – check the FST webpage for details on resources and office hours.
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