The launch of Workday Financials is scheduled for July 5th, at which point we’ll finally be able to enjoy the many benefits that come along with this modernized system: improved reporting tools, increased efficiencies, consolidation of HR and Finance in one single system, and more!
To help guide you through this exciting change we have put together a few need-to-know items relating to Workday Financials go-live and all that entails!
- We’re here to assist you. We know that questions will arise, especially in the early days of processing financial transactions in Workday, and that’s why a team of user success agents are prepared to assist you with whatever Workday Financials support you may need. Should you have questions about your access to view and complete specific tasks in Workday Financials, review this Security Q&A document; if your question persists, please reach out to the Finance Solution Center by email at askfinance@virginia.edu or by phone at 434-924-3400 for assistance. We look forward to helping you!
- Learning resources are available to help you navigate the new system. If you hold a security role with required training, be sure to complete your training before July 30 in order to maintain your security role in Workday. Review the Security Role & Training Overview document for information about available recommended and required training and instructor-led training schedules. You can also review course slides and Quick Reference Guides (QRGs) available on the UVAFinance training webpage and enroll in web-based courses in Workday Learning to complete at your own pace. Looking for live support? Drop-in on one of the many topic-specific office hours scheduled throughout the months of July and August – no sign-up required. See the schedule and get the Zoom link on the Workday Finance Training Page.
- Timely, transparent communication is a top priority. The team is committed to sharing relevant news and updates leading up to, and beyond, go-live. Stay up to date by visiting the UVAFinance website and blog regularly, and be sure to subscribe to the UVAFinance blog digest (see the upper left-hand side of this page to sign up) to receive regular FST-related email communications. You can also keep track of FST-related news by checking in on the FST News Ticker on the UVAFinance Homepage.
- You can create Expense Reports on the go with Workday Mobile. Did you know you can take Workday Financials on the go and create Expense Reports from your phone? To get started, download the Workday mobile app on your Apple or Android mobile device. Refer to the Create Expense Report in Workday Mobile Application QRG for detailed instructions.
- Certain elements of the system are still a work in progress. While the system is officially in production, there is still some work to do. For more information on the Workday functionalities that are in progress and relevant workarounds, review the Go-Live Items In Progress on the FST webpage.
Related Content: UVAFinance Website provides Workday Finance Launch Support, The Time for Training is NOW! (resources for learning)
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