Removing Default Cost Center Worktags on Gifts

UVA schools and units now have an exciting opportunity to customize the Gifts under their business units to either include or exclude a default cost center. The customization option will enhance accuracy and simplify the data entry process. This change will go into effect at the end of FY24 to ensure Gifts are set up properly for the start of FY25 processing. 

The decision to default a cost center will remain with the financial leaders of the school or unit, which ensures that each Gift is set up in alignment with its intended purpose. A process is currently in place where these individuals can request default cost centers be removed for current Gifts. When initiating future gift requests via the Create Gift process, the users can select if they want the Gift to default to the cost center. 

If you have questions about the customization of cost center defaults for individual Gifts, please reach out to your relevant school or unit finance office for guidance.

Customizing Business Unit Gifts

Once the default cost center has been removed from the Gift, the cost center will no longer populate automatically for transactions that utilize a Gift. The individual completing the transaction will need to enter the appropriate cost center. Some gifts will still have a default so please ensure that the selection for this worktag is reviewed along with all other FDM components for completeness and accuracy before submitting the transaction.

Additionally, it is important to note that Expense Reports will automatically default to a cost center based on the individual’s worker set-up for HR. If a Gift used for the Expense report no longer defaults the cost center, this HR-related cost center will not be automatically removed; the individual completing the transaction will need to remove and update this worktag as needed. If a Gift with a set default cost center is used, the HR-related cost center will be replaced with the default cost center tied to the Gift.

Please ensure that you update the cost center appropriately and always review the FDM string used to ensure efficiency and accuracy!

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