The FDM, or Foundation Data Model, our new chart of accounts for Workday Financials. The FDM team has slowly been bringing in a few units across Grounds to do some work testing out mapping to the new chart. This July, the FDM mapping tool will be available, and those activities will spread to all schools and units and the mapping effort will continue until March of 2022.
Those intensive mapping efforts will be the culmination of a lot of preparation that’s gone on, including 67 hours’ worth of working sessions dedicated to defining the selected FDM dimension and other elements associated with the FDM, and reviewing benchmark data and structures from other universities such as LSU, Yale, Miami, and Iowa State.
As the team looks to finalizing the FDM and integrating the structure into Workday functionality, they’re working toward some basic goals: Streamlining ease of use, maximizing worktag functionality, aligning with control and approval frameworks, leveraging reporting and analytics and integrating with the budget tool.
In the meantime, schools and units can think about the cost center structures already submitted and how those will map from the current chart of accounts to the FDM. The FST team will be getting in touch with folks in the next few weeks to understand what defaults make sense for org-to-cost center mapping.
Read Augie Maurelli's "Current State of the Current State" on FDM and Reporting
The newly-established Workflow Controls and Approvals workstream has been working with the broader FST functional team to document considerations and implications related to the workflow of transactions in Workday Financials, as well as the associated roles and approvals in our business processes. They’re working toward configuring things into UVA’s tenant of Workday enough so that folks can see the functionality in our next round of Customer Confirmation Sessions.
The next round of Customer Confirmation Sessions will begin in June.
The Adaptive Planning team continues to focus on the latest iteration of the Adaptive planning tenant, Adaptive 3.0. This involves categorizing user stories so we can be sure that users have the functionality they need and want in July of 2022, straight out of the gate.
Check out this Adaptive Planning update.
The Reporting and analytics team will have the core reports needed for all schools and units to do their day-to-day work on day one of workday financials’ go live. You can expect that much of the reporting you use UBI for today will be done in Workday. And even though things will be ready to roll on go-live date, work on reporting and analytics won’t stop there. The team will continue to capture requirements and building the tools needed to go forward.
- During last month’s governance meetings, the FST team announced that UVA will require receiving acknowledgment only for invoices greater than ten thousand dollars, and that acknowledgment will be indicated by approval of the invoice. Users will also have the ability to add receiving documentation at the time of approval.
- Regarding F&A Cost Share and Expense allocation, UVA will implement both F&A waived expense allocation profile and track lost F&A on cost-share in Workday.
- Pending decisions include vendor selection for optical character recognition for invoices, non-catalog requisition process flow, system administrator responsibility approach, the future of Recon@, and the expenditure credit process and policy.
Don’t forget the Decision Log lives on the FSTwebsite and is updated as frequently as possible.
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