FST RAPID Decision Updates

 

At this month's Steering Committee, the FST team provided an update on several decisions that are currently in the works. Below, we've provided a closer look at what's going on with some of those decisions.

Finalized Decisions: 

• Customer Portal: UVA will adopt Workday's Customer Portal to enhance customer service experience but will not integrate with a third-party payment processor. This means customers will not be able to make credit card or e-check payments via the portal. The FST Leadership Council has formally approved this decision, and adoption is underway. 
• Expenditure Credit: UVA will leverage Ad Hoc bank transactions to record expenditure credit deposits against their original spend categories. This decision is currently awaiting formal sign-off.
• ETF Usage Threshold Guidance Change $500 - > $5,000: This decision is finalized and will soon be brought to the Leadership Council for final endorsement and approval.

Open Decisions: 

• System Admin Responsibility Approach: The Functional Team is determining an interim admin assignment approach for testing; this will be updated based on leadership decisions related to Cross-Platform Support before go-live. 
• Workflow Control and Approval: The Functional Team is working with a third-party organization providing a risk assessment and suggestions for building an enterprise risk management framework. The Functional Team will finalize an approach based on guidance from this third-party organization. 
• Recon@ in Future State: It is likely that an outside (of Workday) tool is needed to meet requirements for recon. More information will be provided at next month's Steering meeting. 
• Salary Certification: The FST Team has become aware of an opportunity to move away from effort reporting that will largely automate this process. The plan is to shift away from effort reporting to salary certification. The first step is to determine how to make this transition and confirm that salary certification meets UVA's needs. The team is hoping to define a decision by the end of the month. The decision will be informed by some of the data collection done in 2016. 

For more information, make sure to check out the FST Decision Log for the latest updates on all decisions.