Important August Monthly Close Dates

Monthly close activities will be performed on August 31st. Please be advised of the following deadlines and cut-offs:

• Accounting Journals and Accounting Adjustments will be closed on Wednesday, August 31st at 4pm. All Accounting Journals and Accounting Adjustments (e.g. supplier invoice and expense report adjustments) must be approved by Wednesday, August 31st at 4pm, otherwise, they will be canceled by Central Accounting as they will prevent the period from being closed. Users are encouraged to enter all Accounting Journals and Accounting Adjustments by Tuesday, August 30th to allow sufficient time for approvals. Canceled accounting journals and adjustments can be copied and resubmitted in the next accounting period when it becomes available (see below).
• Payroll will be closed on Wednesday, August 31st at 4pm. All Payroll Accounting Adjustments should be approved by Wednesday, August 31st at 4pm, otherwise, they will post to the next accounting period, when it becomes available (see below).
• All other activity groups and transaction types will be closed on Wednesday, August 31st at 5pm. Users can continue to enter and approve expense reports, requisitions, purchase orders, ad hoc payments, banking transactions, customer invoices, etc. until this time to be posted in the current period. Any pending/unapproved operational transactions at cut-off will post to the next period when it becomes available (see below).
• The September period will be opened on Wednesday, August 31st at 5pm. Users can continue to process Accounting Journals, Accounting Adjustments, as well as all other transactions at this time to be posted to the September period. Note that the Accounting Date for all transactions must be in the September period as August will be closed which may require the default Accounting Date to be changed to August.

Integrations:

• The last scheduled Accounting Journals Integration (SIS, FM, Fundriver) for the month of August will be on Tuesday, August 30th at 7:00pm.
• The last scheduled Customer Invoice, ISD, Supplier Invoice, and SIS Misc Payments integrations will run on Tuesday, August 30th from 6:30pm to 7:00pm.

Thank you for your cooperation and adherence to these deadlines. As we become more comfortable with the new system, UVAFinance may adjust deadlines and cut-offs in the future.