Important September Monthly Close Dates that impact your work

Monthly close activities will be performed on September 30^th. Please be advised of the following deadlines and cut-offs:

• Accounting Journals and Accounting Adjustments will be closed on Friday, September 30^th at 4pm. All Accounting Journals and Accounting Adjustments (e.g. supplier invoice and expense report adjustments) must be approved by Friday, September 30^th at 4pm, otherwise they will be canceled by Central Accounting as they will prevent the period to be closed. Users are encouraged to enter all Accounting Journals and Accounting Adjustments by Thursday, September 29^th to allow sufficient time for approvals. Canceled accounting journals and adjustments can be copied and resubmitted in the next accounting period when it becomes available (see below).
• Payroll will be closed on Friday, September 30^th at 4pm. All Payroll Accounting Adjustments should be approved by Friday, September 30^th at 4pm, otherwise they will post to the next accounting period, when it becomes available (see below).
• All other activity groups and transaction types will be closed on Friday, September 30^th at 5pm. Users can continue to enter and approve expense reports, requisitions, purchase orders, ad hoc payments, banking transactions, customer invoices, etc. until this time to be posted in the current period. Any pending/unapproved operational transactions at cut-off will post to the next period when it becomes available (see below).
• The October period will be opened on Friday, September 30^th at 5pm. Users can continue to process Accounting Journals, Accounting Adjustments, as well as all other transactions at this time to be posted to the October period. Note that the Accounting Date for all transactions must be in the October period as September will be closed which may require the default Accounting Date to be changed to October.

Integrations:

• Last scheduled Accounting Journals Integration (SIS, FM, Fundriver) for the month of September will be on Thursday, September 29^th at 7:00pm.
• Last scheduled Customer Invoice, ISD, Supplier Invoice, and SIS Misc Payments integrations for the month will run on Thursday, September 29^th from 6:30pm to 7:00pm.

Thank you for your cooperation and adherence to these deadlines. As we become more comfortable with the new system, UVAFinance may adjust deadlines and cut-offs in the future.