Phase 1 of Move to Paymode

The move is a phased approach

UVA is changing its payment processes by transitioning to Paymode ACH, a widely used and trusted Bank of America payment platform. This transition will improve efficiency and financial alignment while ensuring seamless payments to our valued vendors. 

Key Dates for the Transition

• Phase 1 - Starting March 3: Vendors already enrolled in Paymode will be transitioned automatically. UVA will notify these vendors directly. No action is required.
• Phase 2 - Late Spring: UVA will begin transitioning additional vendors to Paymode. Specific dates and instructions will be shared in advance. 
• Ongoing Communication: Updates will be provided via email and this webpage.

What does this mean for Vendors?

For vendors already using Paymode, the transition will be completely seamless--no action is required. Paymode offers both a Basic (Free) and Premium (Paid) membership. Vendors' existing Paymode enrollment will remain the same.

• If any updates are needed, Bank of America or Bottomline (BoA's partner) will reach out to vendors directly. 

For vendors not yet enrolled, we will provide updates and details in the coming weeks to ensure a smooth transition. This phased approach ensures vendors have the support and information needed for a successful rollout. See also: FAQ for Vendors.

What does this mean for UVA Departments?

UVA departments will not experience any disruption in payment processing as a result of this transition. However, if your team interacts with vendors regarding payments, you may want to be aware of the following: 

• Vendors already using Paymode will be transitioned automatically. No action is required on their part. 
• Future phases will include additional vendors. Updates will be provided as the transition progresses. 
• The payment process itself remains the same for UVA departments. There is no change to how payments are initiated within UVA's financial systems. 

If vendors have questions about this transition, UVA departments can direct them to AskFinance or the Bottomline support team. See also: FAQ for UVA Departments.

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 For more information or if you have any questions about the transition to Paymode, please contact the Ask Finance team. They are ready to assist with any inquiries you may have.