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Configuration & Prototype is on the horizon!
As we
move closer to configuration and prototype, everyone’s getting more excited –
the team, because they’re building out something that we’ve all worked together
on for so long, and the future users of Workday Financials all across UVA,
because they will finally get to SEE something they’ve been looking forward to
for years!
During
configuration and prototype, stakeholders (that’s you if you’re reading this) will see how Workday Financials will work, with preliminary
design decisions implemented. The team
has taken all your feedback throughout the planning and architect phases, and
they’re building the tenant and loading UVA data into it. Then, as James Gorman says, we’ll “roll back
the curtain” and do some guided tours.
More on Configuration & Prototype here!
At the same time the guided tours are going on, the FDM team will be working on the FDM Mapping
tool that they’ll then roll out to schools and units in the early spring. This will allow users to make sure the
mapping from the chart of accounts we have now to the new FDM is working
correctly. That process will go on throughout the rest of the project. Just a reminder, a preliminary FDM structure
is complete, but this still needs to be tested.
Want more updates on FDM? Click here! And here!
We’re entering into a season of continual adjustment – building pieces, showing them
to users and getting feedback, taking those suggestions and modifying the
tenant, and so on. Actual end to end
testing will also be part of this process as we move closer to go live.
Advisory Group becomes Change Leaders
To support this
phase of the project, the project team is leaning into the partnership we have
with our Advisory Group in order to make sure all schools and units have the information they need and have a way to share their feedback. In this new
phase of the project, advisory group members are spinning up as change leaders
to engage colleagues in their areas, with the support of an FST team change
partner. Your Advisory Group member
slash change leader will be your go-to for all things FST in terms of getting
information to you and sharing your feedback.
The Advisory
Group has been pivotal to the FST project since the beginning stages, and we’re
really grateful for their partnership in this area.
Read more about our Change Leaders.
TSM & PaymentWorks
The FST
team has recommended transitioning from Jaggaer Total Supplier Management to
PaymentWorks, prior to Workday Financials going live. Benefits of this switch include tailored user
experience for individual payees, improved invite experience for departments,
and much-needed fraud protection. We’ll keep you
updated on this decision as the team works out the kinks – we’re still sussing
out all of the particulars before the decision is finalized.
More info now on the Decision Log!
Resources for You on the FST website
The FST
website content continues to grow and be updated. We’re keeping the Decision log updated, as
well as listing out the upcoming decisions. We’re also updating the Workday Wordsdictionary with new terms.
The team is also developing a
resource page called the Information Station on the FST site that will allow our stakeholders to easily get up
to date on the areas they’re concerned about. For instance, if you wanted to know about the FDM because you’re
thinking about those mapping sessions coming up in the spring, the Info Station
lays out all the resources from our coms streams that will be most helpful to
you: the blog articles you should read,
the community spaces you should follow, and the slides you should view, etc.
etc. This portion
of the website will be continually updated, like all of our resources are, so
check back frequently as new things are added.
And don’t be afraid to suggest topics or “learning paths” for us to map
out.
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