Suggestions for a Successful Year End from the Workday Support Team

This time last year we were gearing up for Workday Financials to launch. We’ve learned a lot this first year in Workday Financials and as the first year comes to a close and we complete a full cycle, we’re really grateful for the way our finance community has collaborated with us to continually improve system processes.

As Fiscal Year End draws closer, here are a few suggestions from the Workday Support Team to help make this first Fiscal Year End close go smoothly and get the system back up as quickly as possible at the end of June:

• Review your Workday Inbox: at press time, there were several hundred business processes sitting in people’s inboxes that were over ten days old. Read more about this on the blog. If you find your Workday inbox overfloweth, the team recommends these Workday reports to help you identify what needs action:
• The “My Inbox” Report: this report lists everything in your inbox in columns and tells you what action needs to be taken on it.
• The “Account Certifications Awaiting Me” Report puts all your account certifications in one place and makes it easier to find them.
• Close Open Purchase Orders.
• Most importantly, close open purchase orders related to Grants. We reached out to Grant Managers with open POs with end dates prior to June 1, 2023 last week to alert them about this last week. Unsure if this relates to you? Check out this spreadsheet to see if a grant you manage is on the list, or just contact Ask Finance. We’ll automatically close these POs if we don’t hear from Grant Managers by June 20.
• For all other non-grant POs, we’d appreciate you closing any POs you don’t expect future invoice activity against. We don’t have the ability as we did in Oracle to auto-close these (although we’re working on that for the future). You can request the Clean Up Squad to handle this for you in batches – just contact us at Ask Finance to request this.
• Watch For Match Exceptions: If you have any of these, they need quick attention. They’ll come straight to your email inbox.
• And last but not least, as we get closer to the end of June, watch the Fiscal Year End Close Dates. They’ll be coming more regularly as we approach June 30. Keep track of what’s due!

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Related Content: Closing POs: An Important Fiscal Year-End Task