Security Role Mapping (Workflow Control & Approvals)
The Security
Role mapping sprint is working toward a March 11 deadline to submit a draft of
the workday security role assignments in their respective schools and
units. The group often meets up to three
times per week to compare current oracle processes and roles to map them to the
processes and roles we’ll use in Workday. Security
role mapping, or Workflow Control and approvals as you may sometimes hear it
referred to, is all about getting the right people in the right roles so that when
it comes time for training, we’ll know exactly who needs which role-based
training.
Get the full story on the blog.
Training
The specific roles you’ll
play within Workday Financials will determine what courses you will complete as
we approach July 1, 2022, and it’s the training team’s goal to make sure you’re
able to perform your work upon go-live. They will offer self-paced, online
training that folks can take at their own convenience, as well as instructor-led training offered virtually and supplemented with in-person as needed. We’re also working on Quick Reference Guides, and the training team will also hold
office hours after go-live to address your questions.
Read more about training and post-go-live support.
User Experience Review is kicking off!
Over 300 folks from across Grounds will jump into the pool to review the Workday tenant as it is now. With end-to-end testing wrapped, these users will be taking the system for a spin and using the training team's QRGs (Quick Reference Guides) to complete tasks in the system. We appreciate their assistance!
FDM Mapping Work continues
Schools and
units are firming up their FDM, because March 17 begins the FDM frost, the
last day they can request new worktags. Getting the FDM mapping as refined as
possible now will mean fewer manual efforts post-go-live.
GL Mapping
We're expecting further clarity on GL Balance conversion
soon. The team is working to refine the
mapping rules and testing the conversion of expendable fund balances, with a
goal of having a plan for schools and units to review by mid-March.
Read more about expendable fund balances
Adaptive Planning
The Adaptive
Team and its intrepid band of end-to-end testers is still working out the kinks
of the version of Adaptive Planning, our budget software, that will integrate
with Workday Financials on go live. They’ll
be moving to User Experience Review themselves, soon.
Get the full story on the blog.
Cutover (turning Oracle off and Workday Financials ON!)
We’ll also be
sharing more details very soon on cutover – which is the turning off of the old
system and turning on of the new one. Cutover Lead Madhu Iyer has been planning for cutover since his arrival last year. He is working with the FST team and our
stakeholders to have some more concrete dates and plans as we move through
spring.
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