New Look, Same Workday

Starting Saturday, September 19, Workday is getting a refreshed look designed to make it easier to navigate, find information, and access the actions you need. 

UVA Workday users will notice updates to three primary areas: navigation, the Home Page, and Worker Profile. 

While Workday will look different, the core tasks you complete each day will remain the same. Business processes, workflows, security roles, permissions, and user access are not changing.

What's Changing?

A New Navigation Experience

The Workday navigation menu is being updated to provide quicker access to the applications and worklets you use. The menu will be docked along the side of the screen by default.

Hover over a category to view and select the available worklets, helping reduce the number of clicks needed to navigate Workday.

You can also personalize your navigation experience by:

• Undocking the menu if you prefer the previous behavior.
• Reorganizing categories.
• Pinning frequently used worklets for quick access.

An Updated Workday Home Page

The Workday Home page is receiving a fresh look, with information and actions organized to help you quickly understand what may need your attention.

To Do and Updates

Workday's Timely Suggestions and Recommended for You experiences are being consolidated into a new To Do and Updates card.

• To Do highlights timely actions and suggestions that may require your attention.
• Updates provides relevant information for you or, when applicable, your team.

Home Page Cards

You may also notice new or updated cards on your Home page. These cards provide quick access to information and actions relevant to your role and responsibilities.

Examples may include:

• Announcements
• Time entries
• Hiring and staffing information
• Other areas of Workday relevant to your role

The existing My Team Highlights card will also become the My Team card.

Workday's new Home Page + Cards

Please note:

The cards available on your Home page will vary based on your role and responsibilities. You may not see every card shown in the example.

Improved Search

The search bar will be more prominent and will serve as the primary entry point on the Workday Home page.

Users will notice a redesigned search bar, cleaner search results, and improved support for natural-language searches, making it easier to find tasks, reports, and information.

The Simplified Search setting will move from the search results page to Account Preferences. Core search functionality will otherwise remain the same.

A Modernized Worker Profile

Worker Profile is receiving a fresh design that changes how information about you and other workers is organized and displayed.

One of the most noticeable changes is an updated Summary experience. When viewing your own Worker Profile, information will be organized into Public and Private areas, making it clearer which information is generally available to others and which information is specific to you.

Only you will see the Private tab on your Worker Profile.

The updated design is intended to make Worker Profile easier to understand and navigate while maintaining access to the information you are accustomed to finding there.

Change Job Update for Role Assignment Review

When employees change positions, managers will receive tasks to review the roles assigned to the current and future positions.

Because roles are position-based assignments rather than assignments to specific users, these review steps will allow managers to evaluate role assignments when a position changes.

What's Not Changing?

Although Workday will have an updated appearance, the way you complete your core tasks will remain the same.

Your day-to-day Workday tasks are staying the same.

• Business processes and workflows are not changing.
• Tasks such as requesting time off, viewing pay, submitting expenses, and approving items will continue to work as they do today.
• User access, security roles, and permissions are not changing.

What Do I Need to Do?

No action is required.

The updated design will appear automatically when the change goes live on Saturday, September 19.

You can continue using Workday as usual. There's no need to update your settings, request new access, or complete any preparation in advance.

After the update, take a few minutes to explore the new navigation menu and Home page. You may also want to personalize your navigation by reorganizing categories or pinning the Workday items you use most often.

Questions or Need Help?

If you experience issues or have questions about these updates, contact the Workday Support Team.

Email: askfinance@virginia.edu