How does Request Based Access Work?

As of July 25, finance security role additions and removals are requested within the Workday Financials system.  If you need a role assignment updated, please follow the same process as we do for HR roles: 

1.  Initiate the Request: this can be done by the employee's manager or by the individual who needs the role.  Just navigate to the System Access Request application on the Workday Learning Dashboard.  

2.  Wait for review:  The Security Team reviews the request to ensure completeness.  Next, the employee's manager reviews and approves (or not), and the request is also reviewed by the school or unit's Senior Department Finance Approver for Security and the Data Steward for the role's subject area (if applicable).

3.  Validation:  If required for the role, the Training Team will ensure the individual has completed the necessary courses to receive security access.

4.  Provision:  The Security Team provisions the approved roles.

Note:  If you no longer need a role currently assigned to you, please follow the process above.  If training has been assigned to you for a role you no longer need, contact AskFinance@virginia.edu to request the training be removed from your "Required for You" listing in Workday Learning.  

Want more detail?  See this Quick Reference Guide on Workday System Access Request or visit this page to learn what all the roles do and what training is necessary.

We have also added office hours focused on Security Role Access.  Click here to see the August Office Hours Schedule!